The job description of a specialist in the personnel department regulates labor Relations. The document establishes the responsibility, rights, functional responsibilities employee, the order of his subordination, employment and dismissal, requirements for skills, education.

The instruction is prepared by the head of the department of the organization. Approved by the CEO.

Sample job description for HR specialist

I. General provisions

1. A HR specialist belongs to the category of "specialists".

2. The Human Resources Specialist reports directly to the Head of Human Resources/Director General of the institution.

3. A person with a higher professional education At least one year of experience in a similar position.

4. The appointment or dismissal of a specialist in the personnel department is carried out by order of the general director of the institution.

5. During the absence of a specialist of the personnel department, his rights, responsibility, functional duties are transferred to another official, as reported in the order for the organization.

6. The HR specialist must know:

• personnel policy of the organization;
• organizational structure of the institution;
• methods of selection, evaluation of personnel;
• fundamentals of civil labor law RF;
• labor market conditions;
• rules for the conclusion and execution of contracts;
• norms of business etiquette and communication;
• basics of handling databases, accounting automation tools;
• rules for accrual of benefits, compensations, registration of pensions for employees;
• labor protection, fire protection, safety regulations;
• reporting documents established in the institution.

7. The specialist of the personnel department is guided in his activities by:

• this job description;
• orders and directives of the management;
• internal work schedule, other governing acts of the institution;
• legislative acts RF;
• The charter of the organization.

II. Responsibilities of a Human Resources Specialist

The Human Resources Specialist performs the following duties:

1. Accepts, transfers, dismisses employees within the framework of the requirements of labor legislation, the provisions of the orders of the head of the institution, and other established documentation on personnel management.

2. Takes into account the personnel of the organization, its divisions in accordance with unified forms primary accounting records.

3. Collects materials for attestation, qualification, competitive commissions.

4. Represents employees for rewards and penalties.

5. Creates and maintains personal files of employees. Supplements them with information, in accordance with the labor activity of the staff.

7. Makes entries in the work books of employees of the institution. Provides accounting and storage.

8. Prepares, issues certificates of the present and past labor activity workers.

9. Calculates the length of service of employees.

10. Draws up pension insurance cards, other documents for calculating pensions, benefits, compensations to employees of the institution and their families.

11. Leads information bases qualitative, quantitative composition of employees, monitors their replenishment, timely updating.

12. Takes into account the vacations of employees, controls the preparation and observance of vacation schedules.

13. Examines the reasons for the dismissal of personnel, participates in the preparation of measures to reduce their number.

14. Collects documents for their delivery to the archives for storage.

15. Develops and implements measures for non-disclosure, preservation trade secret institutions, personal data of employees of the organization.

16. Performs official duties overtime in the manner prescribed by the legislation of the Russian Federation on labor.

17. Prepares reporting documentation.

18. Controls the fulfillment of the requirements of working discipline, labor regulations in the departments of the institution.

III. The rights

The Human Resources Specialist has the right to:

1. Approval of documents within their competence.

2. Represent the interests of the organization in the prescribed manner.

3. Report to the immediate supervisor about the identified shortcomings in the work of the institution, propose measures to eliminate them.

5. Independently make decisions within their competence.

6. Communicate with employees structural divisions HR and related organizations.

7. Do not perform official duties when there is a danger to life or health.

8. Receive information about the decisions of the organization's management regarding the activities of the personnel department and work with personnel.

9. Require management to create conditions for the safety of documents, material assets, and the performance of official duties.

10. Send proposals to the management to improve their activities and the work of the organization.

11. Receive necessary information to perform their functional duties.

12. To propose for consideration proposals for the recovery, encouragement of employees after agreement with the immediate supervisor.

IV. Responsibility

The Human Resources Specialist is responsible for:

1. Unauthorized management representation of the interests of the organization.

2. Violation of requirements guidance documents institutions.

3. The quality of the organization's personnel records management.

4. Violation of the norms of business etiquette, communication.

5. Misuse of commercial secrets, personal information, disclosure of confidential data.

6. Improper performance of their functional duties.

7. The consequences of their actions, independent decisions.

8. Causing damage to the organization, its employees, the state, contractors.

9. Violation of fire protection, provisions of the internal labor regulations, labor discipline, safety standards.

I. General provisions

1. The Human Resources Specialist belongs to the category of specialists.
2. A person with a higher professional education is appointed to the position of a personnel specialist without presenting requirements for work experience.
3. Appointment to the position of a personnel specialist and dismissal from it is carried out by order
4. The HR specialist must know:
   1. 4.1. Legislative and regulatory legal acts, teaching materials on personnel management.
   2. 4.2. Labor law.
   3. 4.3. The structure and staff of the enterprise, its profile, specialization and development prospects.
   4. 4.4. The procedure for determining the prospective and current staffing needs.
   5. 4.5. Sources of providing the enterprise with personnel.
   6. 4.6. Methods of analysis of the professional qualification structure of personnel.
   7. 4.7. Regulations on certification and qualification tests.
   8. 4.8. Procedure for election (appointment) to office.
   9. 4.9. The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
   10. 4.10. The procedure for the formation and maintenance of a data bank on the personnel of the enterprise.
   11. 4.11. The procedure for compiling reports on personnel.
   12. 4.12. Fundamentals of psychology and sociology of labor.
   13. 4.13. Fundamentals of economics, organization of labor and management.
   14. 4.14. Internal labor regulations.
   15. 4.15. Rules and norms of labor protection, safety precautions.
5. During the absence of a personnel specialist (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the enterprise, who is responsible for their proper performance.

II. Job Responsibilities

Human Resources Specialist:

1. Performs work on staffing the enterprise with the required professions, specialties and qualifications.
2. Participates in the selection, selection, placement of personnel.
3. Conducts research and analysis:
   1. 3.1. The position and professional qualification structure of the personnel of the enterprise and its divisions.
   2. 3.2. Established documentation on personnel records related to the admission, transfer, labor activity and dismissal of employees.
   3. 3.3. The results of attestation of employees and their assessment business qualities in order to determine the current and future needs for personnel, prepare proposals for replacement vacancies and creating a reserve for promotion.
4. Participates in the study of the labor market to determine the sources of meeting the need for personnel, establishing and maintaining direct links with educational institutions, contacts with enterprises of a similar profile.
5. Participates in the development of long-term and current labor plans.
6. Carries out control over the placement and placement of young professionals and young workers in accordance with the received in educational institution specialty and profession, conducting their internships.
7. Takes part in the adaptation of newly hired employees to production activities.
8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
9. Participates in the organization of work, methodological and information support qualification, attestation, competitive commissions, registration of their decisions.
10. Analyzes the state of labor discipline and the implementation by employees of the enterprise of the internal labor schedule, the movement of personnel, participates in the development of measures to reduce turnover and improve labor discipline.
11. Controls:
    1. 11.1. Timely registration of the admission, transfer and dismissal of employees.
    2. 11.2. Issuance of certificates of their current and past employment.
    3. 11.3. Compliance with the rules of storage and filling work books.
    4. 11.4. Preparation of documents for the establishment of benefits and compensations, registration of pensions for employees and other established documentation on personnel.
    5. 11.5. Entering relevant information into the data bank on the personnel of the enterprise.
12. Prepares prescribed reports.
13. Performs individual official assignments of his immediate supervisor.

III. The rights

The HR specialist has the right to:

1. Get acquainted with the draft decisions of the management of the enterprise related to its activities.
2. On issues within its competence, submit proposals for consideration by the management on improving the activities of the enterprise and improving the forms and methods of work; remarks on the activities of the personnel of the enterprise; options for eliminating the shortcomings in the activities of the enterprise.
3. Request personally or on behalf of the management of the enterprise from the heads of departments of the enterprise and specialists information and documents necessary for the performance of his duties.
4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the organization).
5. Require the management of the enterprise to assist in the performance of their duties and rights.

IV. Responsibility

The Human Resources Specialist is responsible for:

1. For improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor legislation Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

Job descriptions taking into account professional standards 2016-2017

Sample job description for HR specialist

A sample job description is drawn up taking into account the professional standard Human Resources Specialist

1. General provisions

1.1. The following person is accepted for the position of HR Specialist:

1) having a secondary vocational education in training programs for mid-level specialists;

2) having additional vocational education programs professional retraining, professional development programs.

1.2. The Human Resources Specialist must know:

1) regulatory legal acts of the Russian Federation governing the rights and obligations government agencies, trade unions and other representative bodies of employees to provide accounting documentation;

2) the legislation of the Russian Federation on personal data;

3) the procedure for registration, maintenance and storage of personnel documents;

4) the procedure for recording the movement of personnel and compiling established reporting;

5) the basics of workflow and documentation support;

6) technologies, methods and techniques for analyzing and systematizing documents and information;

7) the procedure for calculating the length of service, benefits, compensations, registration of pensions for employees;

8) the structure of the organization;

9) the basics of archival legislation and regulatory legal acts of the Russian Federation in terms of maintaining documentation on personnel;

10) local regulations of the organization governing the procedure for issuing administrative and organizational documents for personnel;

11) norms of ethics and business communication;

12) basic fundamentals informatics, structural construction of information systems and features of working with them;

13) labor legislation and other acts containing labor law norms;

14) Internal labor regulations;

15) labor protection requirements and fire safety rules;

16) ……… (other requirements for the necessary knowledge)

1.3. The HR Specialist must be able to:

1) develop draft organizational and administrative documents for personnel;

2) arrange personnel documents in accordance with the requirements of the labor legislation of the Russian Federation and local regulations organizations;

3) keep records and register documents in information systems and on physical media;

4) organize the storage of documents in accordance with the requirements of the labor, archival legislation of the Russian Federation and local regulations of the organization;

5) analyze personnel documents and transfer information to databases and reports;

6) identify errors, inaccuracies, corrections and false information in documents, determine the legitimacy of documents;

7) work with information systems and databases for maintaining statistical and reporting information on personnel;

8) develop draft personnel documents;

9) develop a plan for adjusting the established procedure for processing personnel documents and implement the adopted changes;

10) control the presence of employees at the workplace;

11) make out accounting documents submitted to state bodies, trade unions and other representative bodies of employees;

12) analyze the rules, procedures and procedures governing the rights and obligations of state bodies and organizations regarding the exchange of personnel documentation;

13) conduct business correspondence;

14) observe the norms of business communication ethics;

15) ……… (other skills and abilities)

1.4. The HR Specialist in his work is guided by:

1) ……… (name of constituent document)

2) Regulations on ……… (name of the structural unit)

3) this job description;

4) ……… (names of local regulations governing labor functions by position)

1.5. HR Specialist reports directly to ……… (title of the position of the head)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Documentation support work with staff:

1) maintaining organizational and administrative documentation on personnel;

2) maintaining documentation on accounting and movement of personnel;

3) administration of processes and workflow for accounting and movement of personnel, submission of documents on personnel to state bodies.

2.2. ……… (other functions)

3. Job Responsibilities

3.1. The Human Resources Specialist has the following responsibilities:

3.1.1. As part of the labor function specified in paragraphs. 1 clause 2.1 of this job description:

1) carries out processing and analysis of incoming personnel documentation;

2) develops and draws up personnel documentation (primary, accounting, planning, social security, organizational, administrative);

3) carries out registration, accounting and current storage of organizational and administrative documentation on personnel.

3.1.2. As part of the labor function specified in paragraphs. 2 clause 2.1 of this job description:

1) prepares draft documents on personnel management procedures, accounting and movement of personnel;

2) organizes the system of movement of personnel documents;

3) collects and checks personal documents of employees;

4) carries out preparation and registration at the request of employees and officials copies, extracts from personnel documents, certificates, information on seniority, benefits, guarantees, compensations and other information about employees;

5) issue personnel documents to the employee on his labor activity;

6) brings organizational, administrative and personnel documents of the organization to the attention of the personnel;

7) keep records of the working time of employees;

8) carries out registration, accounting, operational storage of personnel documents, preparation for their submission to the archive.

3.1.3. As part of the labor function specified in paragraphs. 3 clause 2.1 of this job description:

1) organizes the workflow for accounting and movement of personnel;

2) organizes the workflow for the submission of documents on personnel to state bodies;

3) carries out registration of the organization in state bodies;

4) prepares:

At the request of state bodies, trade unions and other representative bodies of employees, originals, extracts, copies of documents;

Notifications, reporting and statistical information on personnel;

Information on the conclusion of an employment or civil law contract for the performance of work (rendering of services) with a citizen who held positions in the state or municipal service, the list of which is established by regulatory legal acts of the Russian Federation.

3.1.4. As part of the implementation of their labor functions carries out the instructions of his immediate supervisor.

3.1.5. ……… (other duties)

3.2. ……… (other job descriptions)

4. Rights

The HR Specialist has the right to:

4.1. Participate in the discussion of draft decisions, in meetings on their preparation and implementation.

4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.

4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.

4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.

4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in the discussion of issues related to the duties performed.

4.7. ……… (other rights)

5. Responsibility

5.1. The Human Resources Specialist is responsible for:

For improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, accounting legislation;

For offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation;

For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description has been developed on the basis of professional standard"Specialist in personnel management", approved by the Order of the Ministry of Labor of Russia dated 06.10.2015 N 691n, taking into account ……… (details of the organization's local regulations)

6.2. Familiarization of the employee with this job description is carried out upon employment (before signing employment contract). The fact that the employee is familiar with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the job description familiarization log); in a copy of the job description kept by the employer; otherwise)

6.3. ……… (other final provisions)

APPROVE:

[Job title]

_______________________________

_______________________________

[Name of company]

_______________________________

_______________________/[FULL NAME.]/

"______" _______________ 20___

JOB DESCRIPTION

HR Specialist

1. General Provisions

1.1. This job description defines and regulates the powers, functional and job duties, rights and responsibilities of the HR specialist [Name of organization in the genitive case] (hereinafter referred to as the Company).

1.2. The HR specialist is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the head of the Company.

1.3. The Human Resources Specialist belongs to the category of specialists and reports directly to [title of the immediate supervisor in the dative case] of the Company.

1.4. A person who has a secondary vocational education without presenting requirements for work experience or an initial vocational education is appointed to the position of a personnel specialist, special training according to the established program and at least 2 years of work experience in the profile, including at this enterprise at least 1 year.

1.5. The HR specialist must know:

• legislative and regulatory legal acts, methodological materials on maintaining documentation on accounting and movement of personnel;
• labor legislation;
• structure and staff of the enterprise;
• the procedure for registration, maintenance and storage of work books and personal files of employees of the enterprise;
• the procedure for establishing the names of the professions of workers and positions of employees, the total and continuous length of service, benefits, compensations, registration of pensions for employees;
• the procedure for recording the movement of personnel and compiling established reporting;
• the procedure for maintaining a data bank on the personnel of the enterprise;
• basics of office work;
• facilities computer science, communications and communications;
• labor protection rules and regulations.

1.6. The Human Resources Specialist in his daily activities is guided by:

• local acts and organizational and administrative documents of the Company;
• internal labor regulations;
• rules of labor protection and safety, ensuring industrial sanitation and fire protection;
• instructions, orders, decisions and instructions of the immediate supervisor;
• this job description.

1.7. During the period of temporary absence of the HR specialist, his duties are assigned to [name of the position of the deputy].

2. Job responsibilities

The Human Resources Specialist performs the following labor functions:

2.1. Performs work on staffing the enterprise with the required professions, specialties and qualifications.

2.2. Participates in the selection, selection, placement of personnel.

2.3. Carries out the study and analysis of the job and professional qualification structure of the personnel of the enterprise and its divisions, the established documentation for personnel records related to the recruitment, transfer, labor activity and dismissal of employees, the results of the certification of employees and the assessment of their business qualities in order to determine the current and future needs for personnel, preparing proposals for filling vacant positions and creating a reserve for promotion.

2.4. Participates in the study of the labor market to determine the sources of meeting the need for personnel, establishing and maintaining direct links with educational institutions, contacts with enterprises of a similar profile.

2.5. Informs employees of the enterprise about available vacancies.

2.6. Participates in the development of long-term and current labor plans.

2.7. Carries out control over the placement and placement of young specialists and young workers in accordance with the profession and specialty received at the educational institution, conducting their internships, takes part in the work on adapting newly hired workers to production activities.

2.8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.

2.9. Takes part in the organization of work, methodological and informational support of qualification, attestation, competitive commissions, registration of their decisions.

2.10. Analyzes the state of labor discipline and compliance with the internal labor regulations by the employees of the enterprise, the movement of personnel, participates in the development of measures to reduce turnover and improve labor discipline.

2.11. Controls the timely registration of the admission, transfer and dismissal of employees, the issuance of certificates of their current and past labor activity, compliance with the rules for storing and filling out work books, preparing documents for establishing benefits and compensation, issuing pensions to employees and other established personnel documentation, as well as making the appropriate information in the data bank on the personnel of the enterprise.

2.12. Prepares prescribed reports.

In case of official necessity, a personnel specialist may be involved in the performance of his official duties overtime in the manner prescribed by the provisions of federal labor legislation.

3. Rights

The HR specialist has the right to:

3.1. Request and receive necessary materials and documents related to the issues of their activities.

3.2. Engage specialists from all structural divisions of the Company to solve the duties assigned to him.

3.3. Get acquainted with the draft decisions of the Company's management relating to its activities.

3.4. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.

3.5. Report to the manager about all identified violations and shortcomings in connection with the work performed.

4. Responsibility and performance evaluation

4.1. The HR specialist bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, also criminal) responsibility for:

4.1.1. Non-fulfillment or improper fulfillment of official instructions of the immediate supervisor.

4.1.2. Failure to perform or improper performance of their labor functions and assigned tasks.

4.1.3. Unlawful use of the granted official powers, as well as their use for personal purposes.

4.1.4. Inaccurate information about the status of the work entrusted to him.

4.1.5. Failure to take measures to suppress the identified violations of safety regulations, fire and other rules that pose a threat to the activities of the enterprise and its employees.

4.1.6. Failure to enforce labor discipline.

4.2. Evaluation of the work of a HR specialist is carried out:

4.2.1. The immediate supervisor - regularly, in the course of the daily implementation of the employee's labor functions.

4.2.2. Certification Commission enterprises - periodically, but at least once every two years, based on the documented results of work for the evaluation period.

4.3. The main criterion for evaluating the work of a personnel specialist is the quality, completeness and timeliness of his performance of the tasks provided for by this instruction.

5. Working conditions

5.1. The work schedule of a HR specialist is determined in accordance with the internal labor regulations established by the Company.

5.2. In connection with the production need, the HR specialist is obliged to go on business trips (including local ones).

Acquainted with the instruction ___________ / ____________ / "__" _______ 20__

Job description for a HR specialist (manager)

APPROVE
CEO
Surname I.O.________________
"________"_____________ ____ G.

1. General Provisions

1.1. The Human Resources Specialist belongs to the professional category.
1.2. A specialist in personnel records management is appointed to the position and dismissed from it by order of the head of the organization on the proposal of the head of the department.
1.3. The Human Resources Specialist reports directly to the Head of Human Resources.
1.4. During the absence of a specialist in personnel records management, his rights and obligations are performed by a person appointed in the prescribed manner.
1.5. A person with a higher professional education in the specialty, work experience of at least 1 year is appointed to the position of a specialist in personnel records management.
1.6. The Human Resources Specialist must know:
— legislative and regulatory legal acts, methodological materials on personnel management;
— labor legislation of the Russian Federation;
— profile, specialization of the enterprise.
- the structure and staff of the organization, the system of interaction between the divisions of the company.
- the procedure for determining the need for personnel;
— methods for analyzing the professional and qualification structure of personnel;
- provisions on the certification of personnel;
- the procedure for appointment (election) to the position;
- the procedure for maintaining and storing documentation related to personnel and their movement;
- the procedure for the formation and maintenance of a data bank on the personnel of the organization;
- the procedure for compiling reports on personnel;
— bases of psychology and sociology of work;
- knows how to resolve labor disputes and conflicts;
— fundamentals of economics, organization of labor and management;
- rules on labor protection.
1.7. The HR Specialist is guided in his work by:
- legislative acts of the Russian Federation;
— the Charter of the company, the Internal Labor Regulations, other regulatory acts of the company;
- orders and directives of the management;
- this job description.

2. Job responsibilities of a HR specialist

The Human Resources Specialist performs the following duties:

2.1. Performs HR administration work.
2.2. Carries out the study and analysis of positions and the professional qualification structure of the personnel of the organization and its divisions.
2.3. Maintains personnel records related to the admission, transfer, dismissal of employees, the results of employee attestation.
2.4. Informs employees of the organization about available vacancies.
2.5. Participates in the preparation of proposals for staff development, career planning, training and staff development.
2.6. Analyzes the state of labor discipline and the implementation by employees of the organization of the rules of internal labor regulations, the movement of personnel.
2.7. Participates in the development of measures to reduce staff turnover and improve labor discipline.
2.8. Controls compliance with the rules for storing and filling out work books, preparing documents for establishing benefits and compensation, and issuing pensions to employees.
2.9. Enters information about personnel in the data bank on the personnel of the enterprise.

3. Rights of a HR specialist

The HR Specialist has the right to:

3.1. Require compliance with the provisions of labor legislation, decisions of the head of the personnel management service.
3.2. Make proposals for improving the work related to the responsibilities provided for in this instruction.
3.3. Require the provision of the necessary information on matters of its competence from the departments of the organization within the specified time limits.
3.4. Provide explanations, instructions and recommendations to employees of the organization's departments for the organization of work within their competence.
3.5. Report to the manager about all identified violations and shortcomings in connection with the work performed.