1s 8.2 prefixes. Infobase prefix
"1C: Accounting 8" allows you to keep accounting and tax records of several organizations in a common information base.
Comment:
In the basic version of "1C:Accounting 8", the ability to keep records of the activities of several organizations in one infobase is disabled. Keeping records of the activities of several organizations is possible only in separate information bases.
Information about organizations is stored in the directory "Organizations"(menu "Enterprise" › "Organizations").
For the correct automatic filling of documents and reports, the following data must be entered here:
- short and full name of the organization;
- registration codes of the organization;
- contact information (address and phone number);
- props "Legal/Physical person";
- prefix.
Comment:
Props "Legal/Physical person" of the directory determines whether the enterprise is a legal entity or an individual entrepreneur acts as an organization. If the value is selected "Individual", accounting economic activity individual entrepreneur the program is conducted in accordance with the features provided for this category of citizens.
The prefix is needed in order to ensure continuous numbering of documents of each organization. A prefix is a set of characters, no more than three, from which document numbers will begin.
Example:
The company has two legal entities: Gulfstream LLC and Sidorov and Partners CJSC. Let's assign the prefix "GLF" to "Golfstream" LLC, and "S&P" prefix to CJSC "Sidorov and Partners". Then, when choosing the organization "Gulfstream" LLC, the number "GLF00001" will be assigned in the "Incoming cash order" document, when creating the next document for the same organization, the number "GLF00002" will be assigned. If after that you enter the document "Incoming cash order" for the organization CJSC "Sidorov and Partners", then the number "SiP00001" will be used by default. Thus, continuous numbering of documents for each organization will be preserved.
One of the organizations is set as the main one (using the button "Install Primary" forms of the list of the directory of organizations). It is the main organization that will be substituted by default with "1C: Accounting 8" in those forms where there is a corresponding field.
Comment:
The newly created infobase will already contain one organization with the name "Our Organization" set as the main.
Comment:
User settings (menu "Service" › "User settings…") contain a sign of permission to keep records for all organizations. If this flag is set, then the user will be able to select any organization when filling out a document or any other form containing the corresponding field, although "1C: Accounting 8" will first substitute the main organization in this field. If the specified attribute is not set, then the user will not be able to replace the main organization in this field with another organization. Documents and operations of other organizations entered into the infobase will be invisible to the user.
When filling out an organization card in 1C, accountants are faced with such a concept as Prefix. But not everyone understands why it is needed.
In this article, we will look at:
- what is a prefix;
- why to enter it in 1C.
In 1C, the numbering of documents by default is end-to-end, regardless of which organization the document is drawn up for. But in addition to the organization prefix, there are also other prefixes in 1C, which will also have a separate numbering:
- infobase prefix;
- additional prefix.
Organization prefix
To make document numbering separate, for each organization, set Prefix in the directory Organizations , chapter Main - Settings - Organizations.
Prefix is included in the document number and consists of 2 characters (letters, numbers).
Prefix examples:
- Shtorkin Dom LLC - SD;
- Cozy House LLC - UD.
Prefix it makes sense to establish only if records are kept for several organizations. For different organizations, prefixes should not match.
Separate numbering will be only for those organizations for which the Prefix. In our case, by Exporter LLC and Importer LLC. And for organizations PBU 18/02 OOO and Tax agent LLC there will be continuous numbering.
Consider the numbering of documents when filling out the field Prefix .
If documents are created Organizations , in which Prefix, then Prefix indicated at the beginning of the number.
If a Prefix is not set, zeros will be displayed instead.
If a Prefix entered after the documents have been created, the numbers for already entered documents are not corrected, and the new numbering starts from the beginning.
Document number on printed form
When printing Prefix does not appear in the document number.
see also filling out the directory of the Organization
Infobase prefix
The infobase prefix is set if the database is synchronized with other 1C databases, i.e. exchange is configured, for example, between configurations Enterprise accounting and Trade management.
Unlike the organization prefix, the infobase prefix is added not only to document numbers, but also to reference codes. This is done so that there is no conflict when transferring documents, directories from another configuration.
Install Prefix of this infobase In chapter Administration - Program settings - Data synchronization.
The prefix of this infobase also consists of 2 characters (letters, numbers).
Prefix examples:
- Enterprise Accounting Configuration - BP;
- Trade Management Configuration - UT;
- Enterprise accounting (main base) - 01 ;
- Enterprise accounting (additional bases) - 02 , 03 , 04 etc.
Additional prefixes in 1C
Additional prefixes are set automatically by the program for certain documents:
- for document Invoice issued in advance
:
- BUT- if a separate numbering of advance invoices is specified in the section Directories - Taxes - VAT;
When exchanging and transferring data from other configurations, for example:
- with Trade Management configuration:
- With- type of operation for the document Transfer from another account - analogue of the document moving Money type of operation Transfer to another account ;
- R- for document Receipt to the current account type of operation Cash payment to the cashier - analogue of the document Movement of funds type of operation Surrender to the bank ;
- P- for document Write-off from current account type of operation Cash withdrawal - analogue of the document Movement of funds type of operation Receipt from the bank ;
- etc.
02.02.2018
Rules for automatic generation of document prefixes in information bases of typical configurations of 1C:Enterprise programs.
Buy 1C: Accounting 8 Basic version for 3300 rubles.Typical configurations of the 1C:Enterprise 8 system, developed on the basis of the Library of Standard Subsystems (BSP), support automatic generation of document numbers with prefixes that contain unique identifiers of organizations, infobases, and other additional information.
Starting with BSP 2.2, the document number has the following format, which determines the location and length of the prefixes:
AA BB-DD 000123
- AA - Organization prefix.
- BB – Infobase prefix.
- DD - Additional user prefix.
- 123 - Serial number of the document.
For configurations using earlier versions of the BSP, or designed without the use of the BSP, the format of the prefixes may differ.
Organization prefix
The first two characters of the prefix are the identifier of the organization and are specified in the directory of organizations.
Some primary documents require continuous sequential numbering within each organization. If in one information base of the 1C program records are kept on behalf of several organizations, then for each one you should set an internal prefix of document numbers, which inside this database will be a unique identifier of documents of this organization, which will allow organizing continuous sequential numbering of documents separately for each organization.
The organization prefix is indicated in the corresponding field of the Organization card.
We recommend that you set the organization prefix in such a way that it corresponds to its name, for the most clear and intuitive identification of documents in the lists. For example, for organizations with the names MegaService LLC and IP Ivanov A.N., which are accounted for in one program, you can set the prefixes MS and IP, respectively.
Please note that you must set the organization prefix before entering primary documents.
If the organization prefix is not set, then when generating the document number, it takes the value "00" (zero-zero).
If a prefix is not set for several organizations (or a common prefix is set for several organizations), then a common numbering will be used for these organizations when generating document numbers.
The prefix of the organization is not printed in printed forms of documents, because the name of the organization is already displayed in the printed form of the document and printing of a separate organization identifier is not required.
Infobase prefix (IB prefix)
The third and fourth characters are the infobase identifier.
Infobase prefixes are used when configuring the synchronization of infobases of different configurations (for example, BP and UNF) or when configuring the synchronization of distributed DBs of the same configurations (RIB) in order to avoid duplication of catalog item codes and document numbers created in the process of working in different infobases.
When using a distributed infobase, the IS prefix number determines the number of the RIB node.
To set or change the infobase prefix, enable the Data synchronization flag in the "Administration" > "Data synchronization" section.
When working in the 1C:Fresh cloud service, the IB prefix number determines the ordinal number of the infobase, if for one account Several databases have been created.
IB prefixes are automatically assigned to all documents and directory elements that have an automatically assigned code and number.
If the infobase prefix is not specified, then the default prefix "00" (zero-zero) is used.
When changing or deleting the IB Prefix, the numbering of all documents will start from zero. To continue working, prevent duplication of document numbers and return automatic numbering of documents for each type of document, you will need to manually correct the number of the first created document to the one necessary to continue continuous numbering (when correcting the number, you must save the number of characters in the number and do not delete insignificant zeros, for example, a serial number the last created document before changing the prefix was No. 356, and after changing the prefix, the program suggests creating a new document with the number OK01-000001. To restore automatic numbering, you need to change the number to OK01-000357).
Optional custom prefix
An additional custom prefix is optional and is usually used in "special" cases, for example, the "A" prefix was used for a separate numbering of advance invoices, the "P" prefix is assigned to the Additional Receipt document. expenses loaded into the configuration "Enterprise Accounting" when unloading the document Receipt of goods and services, registered in "Trade Management", and the prefix "U" is assigned to the document Receipt of additional. expenses loaded into the "Enterprise Accounting" configuration when unloading the document Receipt of services and other assets registered in "Trade Management", also the prefixes "U", "T" and "M" are assigned when transferring documents to the "Enterprise Accounting" from the old version "1C: Accounting 7.7" (documents are transferred with the prefixes "U" - services, "T" - sales, "M" - materials).
Seal
If the printed form of the document does not assume the presence of any alphanumeric designations in the number in addition to the serial number of the document, then in many typical configurations when printing, prefixes are not automatically displayed, and if necessary, leading zeros (insignificant digits) are removed. For example, for the document "Payment order" with the number KU01-000123, only the number - 123 will be printed, without prefixes and insignificant zeros.
There is a special setting in the 1C:Management of our company configuration that allows you to set or exclude the display of each type of prefix in printed forms of documents.
The window for setting up printing of prefixes in UNF is located in the section "Company"> "Administration"> " Printing forms, reports and processing".
When filling out an organization card in 1C, accountants are faced with such a concept as Prefix. But not everyone understands why it is needed.
In this article, we will look at:
- what is a prefix;
- why to enter it in 1C.
Prefix in 1C
In 1C, the numbering of documents by default is end-to-end, regardless of which organization the document is drawn up for. But in addition to the organization prefix, there are also other prefixes in 1C, which will also have a separate numbering:
- infobase prefix;
- additional prefix.
Organization prefix
To make document numbering separate, for each organization, set Prefix in the directory Organizations , chapter Main - Settings - Organizations.
Prefix is included in the document number and consists of 2 characters (letters, numbers).
Prefix examples:
- Shtorkin Dom LLC - SD;
- Cozy House LLC - UD.
Separate numbering will be only for those organizations for which the Prefix. In our case, by Exporter LLC and Importer LLC. And for organizations PBU 18/02 OOO and Tax agent LLC there will be continuous numbering.
Consider the numbering of documents when filling out the field Prefix .
If documents are created Organizations , in which Prefix, then Prefix indicated at the beginning of the number.
If a Prefix is not set, zeros will be displayed instead.
If a Prefix entered after the documents have been created, the numbers for already entered documents are not corrected, and the new numbering starts from the beginning.
Document number on printed form
When printing Prefix does not appear in the document number.
Infobase prefix
The infobase prefix is set if the database is synchronized with other 1C databases, i.e. exchange is configured, for example, between configurations Enterprise accounting and Trade management.
Unlike the organization prefix, the infobase prefix is added not only to document numbers, but also to reference codes. This is done so that there is no conflict when transferring documents, directories from another configuration.
Install Prefix of this infobase In chapter Administration - Program settings - Data synchronization.
The prefix of this infobase also consists of 2 characters (letters, numbers).
Prefix examples:
- Enterprise Accounting Configuration - BP;
- Trade Management Configuration - UT;
- Enterprise accounting (main base) - 01 ;
- Enterprise accounting (additional bases) - 02 , 03 , 04 etc.
Additional prefixes in 1C
Additional prefixes are set automatically by the program for certain documents:
- for document Invoice issued in advance :
- BUT- if a separate numbering of advance invoices is specified in the section Directories - Taxes - VAT;
When exchanging and transferring data from other configurations, for example:
- with Trade Management configuration:
- With- type of operation for the document Transfer from another account - analogue of the document Movement of funds type of operation Transfer to another account ;
- R- for document Receipt to the current account type of operation Cash payment to the cashier - analogue of the document Movement of funds type of operation Surrender to the bank ;
- P- for document Write-off from current account type of operation Cash withdrawal - analogue of the document Movement of funds type of operation Receipt from the bank ;
- etc.
