After registering your own business, you need to be in close contact not only with tax office but also with other organizations. It would not be superfluous to sign an agreement on the exchange of electronic documents with the FIU - this will help simplify the process of cooperation with this organization and other funds.

Such an agreement is signed when individual entrepreneur or a representative of the LLC intends to cooperate with the Pension Fund of the Russian Federation in electronic form. This way of working saves a large number of time, effort and Money, because now you can send information by mail.

You can obtain a sample of this agreement by contacting the branch of the Pension Fund of the Russian Federation in your region. Also, the document can be downloaded on the official website of this structure. You will need to fill it out in duplicate. Both copies must be completed and endorsed by representatives of the Pension Fund, one of them will remain with you, and the second will need to be given to the FIU.

When sending a report on the activities of the FIU, it will have to automatically check whether the entrepreneur has a special agreement that was signed during registration with the tax authorities. The data on this agreement must be indicated in the SB&S system, and they must be indicated as correctly as possible.

You can clarify the number of the agreement and the date of its conclusion by contacting the local branch of the Pension Fund of Russia, as well as on its official website. When working with the site, you must specify your personal information, while it remains confidential, no one can use it for their own purposes and harm you.

How to draw up an agreement?

The FIU will be able to accept an agreement on the exchange of electronic documents only if it has been correctly filled out. Make sure you enter everything correctly necessary details as an individual entrepreneur or LLC; if necessary, you can consult with the specialists of the FIU.

The document indicates information about the local division of the Pension Fund of the Russian Federation and its representative, you can also find information about the insured there (full name, registration number, the company he represents). If the policyholder is a representative of an LLC, he will have to provide the most complete information about his company.

According to the signed document, Pension Fund The Russian Federation and the policyholder (who is indicated in the agreement as a subscriber) have the right to exchange documents using special telecommunication channels for this. We are talking about the official website of the PFR, Internet providers and other systems.

To submit documents to in electronic format an entrepreneur or a representative of a legal entity must have an EDS. An electronic digital signature can replace the real one used in the preparation of paper documents. Its design can be dealt with immediately after the registration of an individual entrepreneur or LLC. The creation of an EDS is paid, for its receipt entrepreneurs will have to pay from 5 thousand rubles.

All information exchanged between organizations is confidential, no one has the right to disclose it. The exchange takes into account the following aspects:

• electronic documents can only be obtained from the resource that belongs to the FIU or the entrepreneur;
• the files were not changed during the transfer, the correctness of the materials must be confirmed by the digital signature, and if necessary, both parties can recheck the documentation;
• the receiving party is obliged to draw up a special receipt on receipt of the receipt and transfer it to the sender of the letter.

All work processes are regulated by the current legislation and regulations. The signing of the agreement is free of charge, the parties do not need to pay any state fees.

Technical specifications

Agreement on electronic document management with the PFR provides that the subscriber will have to independently purchase and install the software. In the future, the insured must do everything to ensure that the software works correctly. All information in electronic digital signature must be protected by cryptographic systems.

It is the subscriber who will have to pay for all means of communication through which all working materials related to the deduction of taxes are transmitted. In this case, the FIU does not need to provide documents confirming payment, this procedure falls entirely on the shoulders of the subscriber.

In this case, the Pension Fund can help the subscriber and provide him with a list of organizations that are involved in the creation and certification of EDS. Encryption keys are also created by these enterprises: the insured will only need to pay for services in a timely manner and provide a digital signature to the FIU.

How is the exchange carried out?

The agreement with the FIU on electronic document management provides for the possibility of transferring all documents using mechanisms established by law. The correctness of the transfer is controlled by Federal Law No. 27 of 04/01/1996, Federal Law No. 56 of 04/30/2008, and Federal Law No. 212 of 07/24/2009, which can be found on the official website of the Pension Fund of the Russian Federation.

Information exchange should be carried out using telecommunication channels registered in the territory Russian Federation. The legislation stipulates a list of providers and resources that can be used.

If the certificate of the key used for the exchange is not held by the head of the enterprise, he must appoint a representative of the interests of the organization. The FIU must be notified of the presence of this representative by means of a formal notice. You will need to submit a copy of the order, according to which the certificate holder has the right to represent the interests of the organization in the Pension Fund. A representative of an individual entrepreneur or LLC must act in accordance with the existing legislation, otherwise a penalty will be imposed on him.

Duties and rights of both parties: FIU

The agreement with the FIU on electronic document management not only provides an opportunity to exchange materials via the Internet, but also imposes certain restrictions and responsibilities on both parties. Both parties must be aware of it when signing the agreement.

The Pension Fund, for its part, is obliged to ensure the correct operation of the equipment, otherwise the subscriber will not be able to use it and provide documents on the contributions made on time. In case of any changes in all electronic documents that are processed by the fund, its representatives are obliged to notify the subscriber about this within the time limits specified by Russian law.

The FIU has the right to independently change the procedure for the functioning of the exchange of documents between organizations. Corresponding changes in the list of documents and forms should be indicated on the official website of the organization a few days before the date of their official introduction.

Obligations and rights of both parties: subscriber

The agreement on electronic document management with the Pension Fund of the Russian Federation also provides for a certain responsibility for the subscriber. The subscriber is obliged to ensure the correct operation of all equipment used to transfer documents from the Pension Fund of the Russian Federation and vice versa.

Also, the user will have to conclude an appropriate agreement, according to which encryption keys will be produced for him and digital signature. The register of organizations capable of manufacturing these products will be provided by the FIU. The user has the right to use the proposed list or order documents from another institution.

The subscriber must also make every effort to ensure the confidentiality of received and sent data. Especially for this, it is necessary to comply with all the requirements that are imposed by the operating rules. Periodically, it is necessary to check the computer environment in which you work for the presence of viruses and destructive programs. To do this, you need to install special anti-virus equipment. If malicious code is detected during the scan, data reception will be automatically blocked, and the user will have to receive a corresponding notification.

If the encryption key is compromised and falls into the wrong hands, its owner is obliged to as soon as possible stop using it and the EDS. After that, it is necessary to notify the UPFR, the Internet provider, the CIPF, as well as the developer software product. The notification must be official - then the controlling organizations will have to sort out this situation.

Also, the user does not have the right to destroy archive documents belonging to open EDS keys. This also applies to magazines and receipts. The transfer of information must be carried out after the appropriate encryption of the message. If one of the parties cannot fulfill the imposed obligations, it is obliged to notify the other in a timely manner. After that, the agreement is suspended or terminated altogether. All disputes are resolved by the regulatory authorities, in accordance with existing legislation.

Responsibility of both parties

If you know how to conclude an agreement with the FIU on electronic document management, you must fully understand that both parties are liable under existing legislation. The Office of the Pension Fund of the Russian Federation is not responsible if the damage to the system was caused due to incorrect actions of the subscriber. This is especially true if the client did not warn the subscriber in time that his keys were compromised. If these keys ended up in the hands of third-party people and they managed to harm the organization, the subscriber will have to solve this situation on his own.

All subscribers must carefully protect the software of the system that allows them to exchange materials with the Pension Fund of the Russian Federation. Archival information on public keys and electronic documents should also be under strict control.

If one of the parties has claims regarding any electronic document, the situation becomes more complicated. If the other party received the disputed document, and it cannot provide it to the first party, it is found guilty of this conflict. If necessary conflict situation can be resolved by regulatory authorities.

The party that interacts with the Pension Fund of the Russian Federation must act in accordance with the instructions from the FAPSI. Its task is to comply with all instructions that are indicated by the coordinating body involved in cryptographic protection. As a rule, this function falls on a special department of the PFR, which ensures the security of the interaction of the fund with its users.

Additional terms and conditions

The agreement on the exchange of electronic documents in the PFR electronic document management system provides for the possibility of replacing keys and destroying them. This can be done if they have been compromised or are in the public domain. The replacement mechanism in this case should have been determined by the service providers.

The agreement with the UPFR on the exchange of electronic documents takes effect from the moment when both parties sign it. The validity period is unlimited, it depends on the ability and willingness of the parties to cooperate with each other. If both parties decide to terminate the cooperation, after 3 years the agreement automatically ceases to function.

If one of the parties violates its obligations to the other, the second has the right to terminate the contract unilaterally. The party that violated the principles of work in this system must receive a notification from the second participant in the process within a calendar month. The notice must be official and stamped. If one party intends to terminate the contract, it must notify the other party 30 calendar days in advance.

The document must be drawn up in two copies at once, and both of them have the same legal force in accordance with the legislation of the Russian Federation. When signing the agreement, both parties confirm that they are familiar with the terms of the electronic document exchange and agree to work under this scheme.

At the very end of the document, data on the subscriber to the system and his representative, as well as on the local administration of the Pension Fund of the Russian Federation, are indicated. If the contract is lost, both parties can use the second copy for its speedy restoration.

In this article, we will talk about an agreement with the PFR on electronic document management. We will tell you in what cases such agreements are concluded, for what purposes this document is drawn up, what are the subtleties and nuances of creating an agreement with the PFR. Among other things, you will have the opportunity at the end of the article to download a sample agreement on connecting to the PFR electronic document management system so that you can visually verify that the form has been correctly and correctly filled out. But first, we will understand the basic concepts that will help us build a logical and complete narrative outline.

Agreement with PFR on electronic document management

To begin with, we will analyze all the incomprehensible concepts of our question. What is pfr? PFR is the pension fund of the Russian Federation. Why do you need this agreement on electronic document management? If you, say, opened your own company, then be prepared for the fact that you will need to contact many third-party organizations and structures. The pension fund of the Russian Federation will definitely be among your regular contacts. An agreement with the PFR on electronic document management is necessary so that you can officially exchange data with this structure through electronic means of information exchange. What are the advantages of such a transition to electronic document management? First of all, in saving money, time and effort. It's no secret that paperwork is tiring, and very tiring. Electronic document management will ease this heavy burden and improve communications with the pension fund of the Russian Federation.

Where can I get an agreement form with the PFR for electronic document management?

To get an electronic document management agreement form, you just need to go to the PFR that oversees the region or city where you live. If it is not possible to go to the pension fund, then download the agreement form with the PFR on electronic document management from the official website of this institution. Agreements are created in the amount of two pieces, because one copy remains with the employees of the Pension Fund of the Russian Federation, and the other with the person who wrote the application. By the way, both written copies of the agreement must be certified and signed by PFR employees.

Drawing up an agreement with the PFR on electronic document management

So, let's now dwell in more detail directly on filling out an agreement with the pension fund of the Russian Federation on electronic document management. We’ll make a reservation right away that PFR employees simply won’t accept an incorrectly written agreement, so it’s especially important to do everything right right away, because this will save you time and nerves. To do this, we recommend that you download a sample agreement with the PFR on electronic document management, which is located at the very end of our article.

The most common mistake in drawing up an application for electronic document management with the PFR is the negligent and inaccurate provision of the details of your company

Treat this carefully and scrupulously. If there are any nebulae and incomprehensible points in the agreement, then feel free to contact the employees of the pension fund of the Russian Federation. You have such an opportunity, because you will need to take both copies of the application to the Pension Fund.

In the agreement on electronic document management, be sure to indicate the details, name and contact information that relates to the branch of the pension fund of the Russian Federation to which you are applying. All the details of the insured must also be entered. If you do not have this information on hand, then you can get it from your local PFR department. In the event that the insured is an employee of the company in whose name the agreement is written, then here we give a complete informational statement about the organization.

If we carefully read the agreement form with the PFR on electronic document management, we will see the following conditions there: with the signing of this paper, you can count on the exchange of information with the pension fund of the Russian Federation via the Internet, fax and other modern communication systems. But there is one condition: you need to have an EDS. What is ecp? EDS is abbreviated as an electronic digital signature. That is, this is the form that replaces the “paper” form in electronic document management. We will immediately warn you that it is better to do an electronic digital signature for your company immediately after opening, because in the future it can significantly make life easier for your employees.

But, like all good things in this world, this tool is not a free option. On average, specialists charge six or seven thousand rubles for creating an electronic digital signature. Naturally, the cost may vary, depending on the region of residence, as well as depending on the financial situation in the country.

Many people ask, is electronic document management a safe way to exchange information? The question is understandable, because not a single company wants to show the inside of its financial affairs, whether it is a large trading concern or whether it is a beer stall. By law, all information, all data that is transmitted in the form of electronic document management between any company and the pension fund of the Russian Federation is not subject to transfer to third parties. That is, by saying in simple words, PFR have no right to disclose your transferred data in any form.

Features of the agreement with the PFR on electronic document management

Now let's analyze a few nuances that relate to electronic document management between the company and the PFR:

• Digital data can be sent via electronic means of communication only from a company or from a pension fund of the Russian Federation
• Data that is transferred as text files cannot be changed or corrected during the transfer
• An electronic digital signature is a guarantor of the correctness and correctness of the entered data
• The addressee to whom the data is sent is obliged to draw up a certain document, which will reflect the fact of receiving the information. Usually this document is a receipt.

In order to be able to send electronic reporting to the Pension Fund of Russia via telecommunication channels (TCS), it is necessary to conclude an agreement with the Pension Fund of the Russian Federation on electronic document management (2019). To do this, it is necessary to fill out and send to the Fund an application for connection to the electronic document management. The FIU makes it possible to report to employers through an accredited certification center or through authorized representatives. But in both cases, it is necessary to begin with a statement; how to fill it in correctly, we will now tell.

Electronic Document Management (EDF) PFR and the procedure for connecting to it

The obligation to report in electronic form arises for those insurers in which the average number of employees exceeds 25 people - this is stated in Art. fifteen federal law"On insurance premiums" dated July 24, 2009 No. 212-FZ. Such employers must certify their reports to the FIU with an enhanced qualified electronic digital signature and send them via TCS. To do this, they, of course, need such a signature, as well as a form of an agreement on electronic document management with the FIU-2019. All other employers: entrepreneurs, private notaries and lawyers with employees, and legal entities can carry out EDI with the FIU at will. True, the Fund itself has a number of arguments why it is convenient and reliable. Here are just a few of them:

• accountant should not spend work time for a trip to the FIU office;
• the probability of an error when transferring data from a paper report to the Foundation's database is excluded;
• You can submit a report at any convenient time (in the evening and on weekends);
• in the future, EDI will become mandatory for everyone, regardless of the number of employees.

Of course, in order to start submitting reports in this way, you will have to incur costs: both time and financial. Getting qualified electronic signature costs money, as does the contract for data transfer and installation of the necessary software. Although usually certification centers for a general fee can provide their customers with both EPC and software with technical support. Absolutely free of charge, an employer can only download an agreement with the FIU on electronic document management and an application for connection.

Choosing an EDI operator

For the convenience of policyholders, the PFR on its official website provides data on accredited organizations that provide EDI services to policyholders with the PFR. It is desirable to select an operator for work from this list. It is constantly replenished and updated. The table shows:

• name of company;
• the technology on which it works;
• contact information (address, telephone number and e-mail).

If the employing organization plans to work with an authorized representative, it needs to make sure that it works on the software agreed with the FIU.

How to fill out an application for an EDI

You need to start writing an application for electronic document management with the FIU only after the insured has chosen an authorized representative or certification center that will provide data transfer services via TCS. This is due to the fact that in the document it is necessary to provide the data of such a company. In addition, you will need to provide the following details:

• name, TIN and OGRN of the organization;
• its legal and actual address;
• registration number in the PFR system;
• Bank details;
• average headcount workers;
• data of the telecom operator;
• other necessary information.

Sometimes employees of a certification center or an authorized representative fill out the form of this document on their own immediately after the conclusion of a service agreement electronic reporting. There is nothing complicated in its compilation. It contains two separate blocks: one for legal entities, the second for individual entrepreneurs. The policyholder must complete only one block in accordance with his status. It looks like this:

After that, you just need to confirm your consent to the processing of personal data and the correctness of the entered information with the signature of the head.

PFR specialists, after receiving the application, will have to fill out the block intended for them, as well as form and provide the organization with an agreement on the exchange of electronic documents in the electronic document management system for TCS.

To start a full-fledged exchange of documents with the FIU, the insured must transfer the number and date of the agreement to his authorized representative. You can also independently enter them into the reporting software section provided by the certification center. Instructions on how to do this can be obtained from your operator.

For convenient connection of users to electronic document management with regulatory authorities (FTS, PFR, FSS, Rosstat, Rosalkogolregulirovanie), you can use the "Connection Assistant to 1C: Reporting". It allows you to fill out an application for connection to 1C-Reporting and send it via the Internet.

1. To complete an application, on the "Document flow" tab, in the form of an element of the "Organizations" directory, select the "Application for connection to electronic document flow" item.

2. If you work via the Internet (service 1cfresh.com), you will need to install an external component to work with cryptography. To install the component, click the Continue button in the window that opens.

Make sure that the external component is installed, which will be indicated by the corresponding dialog in which you need to click the OK button.

3. The wizard that opens will help you complete and submit the application for connection. Please note: it is recommended to fill out an application for connection from the computer from which it is planned to carry out workflow in the future.

4. To work with the 1C-Reporting service, a program for protecting information is required - a cryptographic provider. The assistant checks for the presence of programs installed on the computer - cryptographic providers. If no crypto provider is installed, then the connection assistant will offer to download and install such a program from the manufacturer's website. Currently, the program supports cryptographic providers ViPNet CSP (OJSC "InfoTeKS") and CryptoPro CSP ("CRYPTO-PRO").

The conditions for the distribution of cryptographic information protection tools can be found on the websites of their developers, links to which are given on the form.

5. To complete the installation of the cryptographic provider, the computer will need to be restarted. If the wizard closes (due to the installation of a cryptographic provider and a reboot of the computer), then the next time you start the program, the assistant will open automatically at the same step. After installing the crypto provider, the second step will look like this:

6. If two crypto providers are installed, then a warning will be issued about the need to remove one of them:

7. At the next step, you need to familiarize yourself with the text of the agreement on joining the regulations of the certification center. To continue, you must confirm acceptance of the terms of the agreement.

8. Next, you need to specify the registration number of the program, select the organization that you plan to connect, the employee - the owner of the key certificate and list the regulatory authorities to which you plan to submit reports. When the "Rosstat" checkbox is checked, the "FTS" checkbox will be automatically selected (connection to Rosstat is impossible without connecting to the Federal Tax Service).

9. Next, you need to make sure that the information about the organization is filled in correctly. The main details of the organization can be edited in the directory by opening it by clicking on the link with the name of the organization. Contact information can be edited directly in the wizard form. Contact numbers are also indicated here, by which a representative of a specialized telecom operator will contact the user to meet and draw up documents for connection.

10. At the next step, you need to check the information about the person to whom the certificate of a qualified digital signature will be issued, which is necessary for the implementation of the workflow. Typically, this person is the head of the organization. When you select an employee, the program will fill in the fields with information about him. This information must be carefully checked and, if necessary, filled in (edited by reference) the missing mandatory fields.

11. Next, you need to check and, if necessary, edit the codes of inspections of the Federal Tax Service, PFR departments, territorial bodies FSS and Rosstat. If the organization submits reports to more than one tax authority, several IFTS codes are indicated.

At the next step, an electronic signature key will be generated using a program - a cryptographic provider.

The key, depending on the crypto provider, can be placed on an external device or on the user's computer.

After selecting the placement of the electronic key, you will be prompted to set a password.

When creating a key, for the random number generator to work, you will need to randomly press keys on the keyboard or move the mouse.

Upon completion of the key creation, the application will be transmitted via the Internet to a special communications operator.

Working with previously completed applications

After receiving the application, the representative of the special operator will contact the user using the data specified in the section " Contact Information"statements, to resolve organizational issues connection (documentation and, if necessary, payment).

You must wait until the application is approved to proceed. The list of previously completed applications can be viewed by clicking on the "List of applications" link on the "Document flow" tab in the form of the "Organizations" directory element. You can jump to a specific application from the list. To check the status of the application, you can use the "Update application status" button. The program will automatically offer to update the status of the application from the server of the special operator, if more than a day has passed since the moment of sending.

During the connection process, the certification center will issue a certificate in the name of the employee specified during the application, and an account will be created on the server of the special operator for the new subscriber, which is necessary for the workflow.

If 1C-Reporting encounters an error when connecting, the reason can be found in the assistant.

If the application is approved, you can proceed to complete the setup of electronic document management with regulatory authorities, while the following form will be displayed on the screen.

And in the final step, the following dialog will be shown.

After all the necessary settings are made, the user can immediately start the workflow (sending reports and exchanging other documents). In the future, when changing the workflow settings (for example, changing certificates in the controlling authority), these changes will be automatically reflected in information base- the user does not have to track and reflect changes in the program settings on his own.

I continue a series of publications of answers to questions within the framework of the action.

I am an entrepreneur, I decided to submit reports via the Internet, I was faced with the fact that the system asks me for “the date and number of the agreement with the Pension Fund”. What is this contract and how to conclude it? Why can I submit reports to the tax and FSS without any contracts?

Let me start, perhaps, with the answer to the second question, which is more of a general philosophical nature and belongs to the rhetorical ones. Yes, the system is exactly such that no additional actions are required to submit reports to the Federal Tax Service and the FSS, it is enough to connect to any electronic document management system. Why everything is wrong with the Pension Fund, I cannot answer, however, I can report that the regulations for the interaction of the Pension Fund with insurers (i.e. employers, payers of contributions for compulsory pension insurance of their employees) have been approved (now the document is valid as amended by the order dated 06/10/2009 No. 116r, dated 03/19/2010 No. 75 r), and it expressly states that electronic document management between the Pension Fund and the insured is carried out on the basis of the relevant agreements, the standard form of the agreement was approved by the same order.

How to conclude an agreement?

The easiest way is to download from the PFR website standard form, fill it out, print it, certify it with the signature of an authorized person, put a seal and bring two copies to the Pension Fund office at the place of registration of the entrepreneur (well, or the location of the organization).

The inspector responsible for organizing electronic document management receives both copies of the agreement from you, registers it in some of his special journals and immediately gives you the date and number of the agreement, which you can use when submitting reports. The agreement itself, signed by the Pension Fund, is issued a little later, but this is no longer important, I don’t remember a single case in practice when the insured would need his copy of the Agreement. The main thing for you is to get the date and number of the agreement, and you get them right away.

ADDED: after publication, two useful comments were received from my friends, which I considered it necessary to reflect in this article.

First, a comment from technical specialist Alexander Kolybelnikov, who answers the question "Why is this procedure provided only for the FIU."

...because tax and FSS reports are submitted using certified electronic signature tools, but not in the FIU. These are the features technical solution, they affect the legal significance of the document flow.

To be honest, to me, as an uninitiated person in these technical details the user does not really understand the differences, and I directly indicated in the same place in the comments that I do not notice the difference, I did not receive any additional keys for reporting to the FIU, I personally have one access to the Kontur system and no additional keys. But if the technical regulations of different departments are different, let us just take note of this and implement it. Separately, I draw your attention to the fact that if someone wants to understand in detail precisely the technical procedures, I address you to Alexander (by clicking on the link above, you will find both the text of his commentary and his profile), he promised to tell something else on this topic, so How does he deal with these issues professionally?

And the second important addition from Marina Mishukova, it concerns the practice of drawing up an agreement:

Unfortunately, in Moscow and the Moscow region, you need to take the agreement in your UPFR (you can write it to a USB flash drive). In the standard agreement, the Fund's employees would have to personally enter the details of their UPFR, and in "their" version, this data has already been printed.

Taking into account this comment, it seems that it makes absolutely no sense to print out the text of the agreement yourself, but you need to go directly to the Pension Fund, and there either - to speed up the procedure - fill in the agreement by hand with your details, or take electronic version with them, fill it out yourself and then print it out and bring it.

Thanks to my dear commenting friends. I appreciate any participation in my activities.