The provisions of Part 2 of Art. 24 of Federal Law No. 44-FZ of 04/05/2013 "On contract system in the field of procurement of goods, works, services to meet state and municipal needs "(hereinafter - Federal Law No. 44) is defined exhaustive list competitive ways to determine the supplier (contractor, performer), which can be used by customers when making purchases. Among the above methods of procurement is indicated quote request.

In this article, which is more focused on procurement participants who want to understand the issues of participation in the request for quotations and the preparation of their first application, the main cases and features of the request for quotations will be explained in detail, as well as a step-by-step algorithm for participation in this procurement method, starting from the search for purchases on the topic of interest and up to the conclusion of a contract.

In accordance with Part. 1. Art. 72 FZ No. 44 under request for quotations means the method of determining the supplier (contractor, performer), in which information on goods, works or services purchased for state or municipal needs is communicated to an unlimited circle of persons by posting in a single information system (hereinafter - UIS) a notice of a request for quotations, and the winner of the request quotes a procurement participant is recognized who has offered the most low price contract.

Request for quotations is one of the simplest and most popular procurement methods for both customers and procurement participants, and there are a number of objective reasons for this.

Advantages in conducting a request for quotations for the customer:

• short terms of procurement (the entire procurement procedure, together with the publication of a notice, the formation of a protocol and the signing of a contract, can be completed in 12-16 working days);
• single lot;
• does not require the development of voluminous procurement documentation;
• no need to clarify the provisions of the notice;
• minimum time spent on consideration of applications (unlike tenders, auctions in electronic form and request for proposals);
• formation of only one protocol based on the results of determining the supplier (contractor, performer).

Benefits of participation in the request for quotations for the procurement participant:

• included in the application except detailed information about the delivered goods do not need to apply founding documents, extract from tax office(Unified State Register of Legal Entities / EGRIP), the decision to approve or to commit big deal and etc.;
• no need to staple, number application sheets;
• you do not need to purchase a reinforced certificate from an accredited certification center electronic signature to apply in writing;
• no need to provide application security;
• do not apply anti-dumping measures in case of contract price reduction by more than 25%.

Speaking about the advantages of this method of determining a supplier (contractor, performer), one should not forget about its shortcomings. In the request for quotations, the main criterion for selecting the winner is lowest price offer(subject to the compliance of the procurement participant's application with the requirements of the notice), no other evaluation criteria are used. Obviously, this is a rather dangerous approach, which in practice can lead to serious problems for the customer at the stage of fulfillment of obligations under the contract by the supplier (contractor, performer), since a low price is not always a guarantee of the delivery of goods of good quality, performance of work and provision of services through the use of quality materials, etc.

Features of the request for quotations

At the same time, Federal Law No. 44 allows for a request for quotations in an amount not exceeding

10% of the customer's total annual purchases. The total cost of purchases made by this method should not exceed 100 million rubles.

• request for quotes general rules is carried out if the initial (maximum) price of the contract (hereinafter referred to as the NMTsK) for one procurement procedure does not exceed 500 thousand rubles. However, in Art. 75, 76 and 82 of Federal Law No. 44 provide for cases in which procurement by requesting quotations can be carried out regardless of contract price, but these are more special cases, which we will not dwell on in this article;
• the draft contract is a mandatory and integral part of the procurement;
• the winner is the procurement participant who offered the lowest contract price;
• request for quotations is the only form of procurement that extends the deadline for submitting bids by 4 working days, if the request for quotations is declared invalid due to the fact that the quotation commission rejected all submitted bids;
• only specification is made specifications) purchased goods, works, services.

Procedure for requesting quotations

Step 1: search for purchases

The search for purchases, including those conducted by requesting quotations, is carried out on the official website Russian Federation on the Internet www.zakupki.gov.ru. For the initial search for purchases, it is recommended to use the site's advanced search functionality, which provides the ability to search for purchases of a topic of interest to the procurement participant.

To successfully search for procurement, a specialist of a procurement participant must fill in (at least) the following fields of the search form provided on www.zakupki.gov.ru:

- purchase name(for example, "split system", "household chemicals", "providing educational services", "Maintenance");

- select a subject of the Russian Federation, in which the potential customer is located (for example, the Moscow region, Rostov region), or, by remoteness, the territory within which the participant is ready to fulfill obligations to fulfill the concluded contract;

- indicate the stage of the purchase"Applying".

The work of the procurement participant on the website www.zakupki.gov.ru is carried out without going through the registration procedure. All information about ongoing purchases is in the public domain and is provided free of charge.

If there is a 19-digit quotation request notification number, the search is carried out by entering the purchase number in the corresponding quick search field.

Step 2: submitting and processing an application

The procurement participant, who for the first time prepares an application for participation in the request for quotations, should take into account that the submitted application must fully comply with the requirements established in Part 3 Art. 73 FZ No. 44, because otherwise there is a possibility of its rejection by the customer and the procurement commission. Before making an application, it is recommended that you carefully read the notice of purchase, the conditions set forth in the draft contract, familiarize yourself with the requirements for filling out an application specified not only in the notice, but also directly in the Federal Law No. 44. In the preparation of any application for participation in the purchase, each trifle.

An application for a request for quotations can be submitted by absolutely any interested person within the time limits specified in the notice.

Each procurement participant is entitled to submit only one quotation bid.

In accordance with Part 2 of Art. 77 Federal Law No. 44, an application can be filed in writing in a sealed envelope or in the form of an electronic document. The form for submitting a quotation bid is determined at the discretion of the procurement participant, but in fact, until the EIS begins to function, bids for a request for quotations in the form of an electronic document are not accepted by customers, which is most often noted in the notice of the procurement. But despite this, some customers allow the submission of an application for a request for quotations in the form of an electronic document to an email address, provided that it is signed enhanced unqualified electronic signature.

Application content

An application for participation in the request for quotations is executed by filling out the form attached by the customer to this purchase and posted on the website www.zakupki.gov.ru.

According to part 3 of Art. 73 of Federal Law No. 44, an application for participation in a request for quotations must contain:

1) Name, location(for a legal entity), last name, first name, patronymic (if any), place of residence (for individual), Bank details purchase participant.

2) Agreement participant in the request for quotations to fulfill the terms of the contract specified in the notice, name and characteristics of the supplied goods in case of delivery of goods.

Note. Consent is given in any form, as a rule, the customer in standard form prescribes applications standard text"The procurement participant ___________ agrees to fulfill the terms of the contract specified in the notice."

The name and characteristics of the supplied goods in the event of the delivery of goods must be formulated as accurately as possible and must not be accompanied by enumerations (for example, “or red”, “or blue”, “or green”), intermediate values ​​(“from” and “to”, “from” and “to”, for example, “cabinet height from 175 cm to 185 cm”) and the words “or equivalent”, except in cases where a specific value for a particular characteristic is a range, since the customer must must know what goods will be delivered to him based on the results of determining the supplier (contractor). The procurement participant, when preparing the application, must offer for delivery goods with such characteristics that do not go beyond the ranges established by the customer in the notice of purchase.

3) Contract price offer.

Note. Federal Law No. 44 does not provide for the need to indicate the price per unit of goods in the quotation bid, but if the standard bid form contains such a requirement, then it should be observed in order to avoid the risk of rejecting the bid of the procurement participant.

4) Documents, confirming right participant to receive benefits in accordance with Art. 28 - 29 of the Federal Law No. 44 (institutions and enterprises of the penitentiary system, organizations of the disabled).

Note. In this case, the procurement participant - the organization of the penitentiary system - must provide as part of the application in an arbitrary form the requirement that he claims to receive benefits in accordance with Art. 28 of the Federal Law No. 44 (clause 2 of Decree of the Government of the Russian Federation of July 14, 2014 No. 649 “On the procedure for providing institutions and enterprises of the penitentiary system with advantages in relation to the contract price they offer”). If an organization of persons with disabilities acts as a procurement participant, then on the basis of clause 4. Decree of the Government of the Russian Federation dated April 15, 2014 No. 341 “On providing benefits to organizations of persons with disabilities in determining the supplier (contractor, performer) in relation to the contract price they offer” such an organization of disabled people, recognized as the winner, submits to the customer a demand, drawn up in an arbitrary form, for the provision of benefits after summing up the results of the purchase. Thus, in order to fulfill the norm established in paragraph 3 of part 3 of Art. 73 of Federal Law No. 44, the procurement participant must attach as part of the quotation bid, for example, a copy of the charter, indicating that it belongs to this category of entities.

5) Tax identification number(hereinafter - TIN) if available:

TIN of the founders;

TIN of members of the collegial executive body, persons;

TIN of the sole executive body of the participant in the request for quotations.

Note. Indicated in writing, there is no need to provide a certificate of registration with the tax authority.

6) Declaration on the affiliation of the participant in the request for quotations to small businesses(hereinafter - SMP) and socially oriented non-profit organizations (hereinafter - SONKO) in the event that the customer establishes a restriction under Part 3 of Art. 30 FZ No. 44.

Note. The declaration of belonging to the SMP/SONCO is provided in any form, most often the standard application form contains a similar wording that must be filled out. For example, “Participant in the procurement of OOO ________________” hereby confirms that it refers to small businesses in accordance with the requirements established by the Federal Law of July 24, 2007 No. 209-FZ “On the Development of Small and Medium-Sized Businesses in the Russian Federation”. Thus, LLC "__________________" has the advantages in accordance with Art. 30 FZ No. 44.

7) Documents, confirming the compliance of the quotations of goods, work or services offered by the participant in the request with the conditions of admission, entry bans, access restrictions in the event that such conditions, prohibitions, restrictions are established by the customer in the notice of the request for quotations in accordance with Art. 14 Federal Law No. 44, or certified copies of these documents.

Note. Since, in accordance with the provisions of Art. 14 of Federal Law No. 44, when making purchases, both the supply of goods of Russian origin and foreign ones is allowed, therefore, if the national regime is applied to the object of the purchase, then the procurement participant as part of the quotation bid, in accordance with the provisions of the current legislation, should attach a certificate of origin of goods of the form ST-1 or examination certificate issued by the Chamber of Commerce and Industry of the Russian Federation.

It is not allowed to require the participant to provide other documents and information, except for the above, to the customer.

Paperwork

The bid of the bidder must be issued on letterhead(if any), signed by the head of the organization of the procurement participant and sealed(if any). Documents attached to a quotation bid may be drawn up as annexes to the bid. If copies of documents are provided, they should be duly certified.

The completed application is packed in an envelope, sealed, the envelope should indicate: the number of the notice, the name and address of the customer, and it is also desirable to indicate until what time the envelope with the application should not be opened. This is recommended to avoid opening the envelope earlier due date, for example, the secretary of the customer's organization, who, as a rule, deals with incoming and outgoing correspondence.

Note. It is not necessary to indicate the name of the procurement participant on the envelope with the quotation bid, since participation in the procurement procedure implies the inability to view the content of the bid until the moment of opening. Therefore, it is recommended to maintain confidentiality in this matter until the opening by the commission for the procurement of envelopes with applications.

Step 3: application procedure

The quotation bid can be sent to the customer's address by post or delivered personally to the address specified in the notice. It should be taken into account the fact that if the representative of the procurement participant personally delivers the quotation bid, then he must have available passport and power of attorney for the right to submit an application on behalf of the procurement participant.

At the same time, in accordance with Part 3 of Art. 77 Federal Law No. 44, the application must be registered by the customer in the application log. Refusal to accept and register an envelope with such an application, which does not contain information about the person submitting it, and the requirement to provide this information on the part of the customer are not allowed.

The legislator obliges the customer to ensure the safety of envelopes with submitted applications, their security, inviolability and confidentiality. In addition, the customer is obliged to ensure that applications are considered only after opening the envelopes with such applications. Persons storing envelopes with quotation bids are not entitled to damage these envelopes until they are opened. For such a violation of the requirements, the perpetrators are liable under the law.

According to the general rules of the application for participation in the request for quotations, submitted after the deadline for applications, specified in the notice are not considered and are returned on the day of their receipt persons making such applications.

Acceptance of bids is terminated when the deadline for opening envelopes with bids for participation in the request for quotations arrives.

Step 4: Change and withdrawal of the application

Change and revoke quotation bid the procurement participant is not entitled, unless the customer has made changes to the notice. Thus, if the procurement participant has such a need, one should be guided by the norms established in Part 1 of Art. 77 FZ No. 44.

Note. If the procurement participant had a need to withdraw the application, and the customer did not make changes to the procurement notice, then in this case you can use the norm specified in Part 4 of Art. 78 of the Federal Law No. 44, according to which, if it is established that one participant in the request for quotations has submitted two or more applications for participation in the request for quotations, provided that such applications submitted earlier by this participant have not been withdrawn, all applications to participate in the request for quotations submitted by this participant, not considered and returned to him.

Step 5: making a purchase decision and determining the winner

Opening all received envelopes with quotation bids, as well as consideration and evaluation of such applications are carried out on the same day.

The quotation commission opens envelopes with applications for participation in the request for quotations at the time and place specified in the notice. The procurement participants who have submitted bids or their representatives may be present at the opening procedure. In case of their absence, the autopsy will be carried out in a planned manner.

Immediately prior to opening the envelopes with bids, the quotation commission is obliged to announce to the participants in the request for quotations present at the opening, for additional application opportunities. Such an action is aimed at providing an additional chance to participate in the request for quotations to those participants who did not have time to submit applications within the deadlines established by the notice.

When opening envelopes with bids, the quotation commission announces the following information:

• information about the place, date, time of the envelope opening procedure;
• name (for a legal entity), last name, first name, patronymic (if any) (for an individual);
• the postal address of each participant in the request for quotations that submitted the application;
• proposals for the price of the contract specified in the bids;
• other information required by the customer in accordance with the notice of the request for quotations.

When opening envelopes with applications the customer is obliged to make an audio recording of the opening of envelopes. Any participant in the request for quotations present at the opening of the envelopes shall also shall have the right to make audio and video recordings of the opening of these envelopes.

Winner request for quotations in accordance with Part 6 of Art. 78 of the Federal Law No. 44, a participant in a request for quotations is recognized who has submitted an application that meets all the requirements established in the notice, and which indicates lowest price product, work or service.

If the lowest price of a product, work or service is offered by several participants, then the participant whose application for participation in the request for quotations was received is recognized as the winner. previously other bids that offer the same price.

All grounds for rejection quotation bids defined in Part 7 of Art. 78 of the Federal Law No. 44. The procurement commission does not consider and reject applications if:

• applications do not meet the requirements, specified in the notice;
• bid price product, work or service exceeds NMTsK, specified in the notice;
• the participant of the request for quotations did not provide documents and information, provided h. 3 Article. 73 FZ No. 44.

Reject applications for other reasons not provided for by law, prohibited.

Based on the results of consideration and evaluation of applications protocol is drawn up. The formed minutes of consideration and evaluation of applications are signed by all members of the commission present at the meeting and on the day of its signing is placed in the EIS.

Thus, the procurement participant should monitor the results of the request for quotations on the Official website www.zakupki.gov.ru, i.e. follow the placement of the protocol in order to find out who became the winner in the procurement.

Note that according to part 10 of Art. 78 of the Federal Law No. 44, any participant in the request for quotations who submitted an application for participation, after posting the protocol for the consideration and evaluation of applications on the website www.zakupki.gov.ru, has the right to send to the customer in writing or in the form of an electronic document, a request for clarification of the results consideration and evaluation of applications for participation in the request for quotations. In turn, the customer is obliged to provide the participant who submitted the request with the relevant explanations in writing or in the form of an electronic document within 2 working days from the date of receipt of the specified request.

According to the general rules, the protocol for the consideration and evaluation of applications is drawn up in two copies, one of which remains with the customer, the other within 2 working days from the date of signing the protocol is transferred to the winner request for quotations with the draft contract attached, which is compiled by including in it the conditions for the execution of the contract, provided for by the notice, and the price offered by the winner in the quotation bid.

Step 6: conclusion of the contract

In accordance with Part 13 of Art. 78 of Federal Law No. 44, a contract can be concluded based on the results of the request for quotations not earlier than 7 days from the date of placement in the EIS of the protocol for the consideration and evaluation of applications and no later than 20 days from the date of signing the said protocol.

It is important to understand that the contract, in accordance with the provisions of Federal Law No. 44, must be concluded on the conditions stipulated by the notice, at the price proposed in the winner's application request for quotations or in the application for participation in the request for quotations of the participant in the request for quotations, with whom the contract is concluded in case such winner evades the conclusion of the contract.

If the notice of purchase provided for the need to provide ensuring the performance of the contract, then it should be remembered that simultaneously with the signed contract, the winner in the procurement or the participant with whom the contract is concluded in case of the winner's evasion, obliged to provide to the customer a document confirming the provision of obligations under the contract. As such a document, in accordance with Part 3 of Art. 96 of the Federal Law No. 44 can act bank guarantee or payment order, confirming deposit Money to the customer's account in the prescribed amount.

If, after the customer sends the draft contract to the winner for the procurement for signature, the winner does not submit a signed contract or a document confirming the provision of obligations under the contract within the period specified in the notice, then such a winner is recognized avoiding a contract(part 11 of article 78 of the Federal Law No. 44).

If the winner of the request for quotations is recognized as having evaded the conclusion of the contract, the customer may, at its discretion, apply to the court for damages, caused by the avoidance of the conclusion of the contract, and conclude a contract with a participant quote request, offering the same like the winner of the request for quotations, contract price, or in the absence of such a participant with a participant whose contract price offer contains best condition at the price of the contract following the request for quotations proposed by the winner, if the contract price does not exceed the NCMC specified in the notice of the request for quotations.

If a similar offer was made by the customer to the participants indicated above, then conclusion of a contract for them is mandatory. If these participants evade the conclusion of the contract the customer has the right to apply to the court with a claim for damages, caused by evading the conclusion of the contract, and re-conduct a request for quotations.

At the same time, the refusal to conclude a contract for the winner and the procurement participant, who was offered to conclude a contract in case of the winner's evasion, is fraught for both participants inclusion in the register of unscrupulous information providers both about a legal entity and about individuals (about the founders, members of the collegial executive body) acting on the side of such a procurement participant.

Recognition of the request for quotations as invalid

If, based on the results of the procurement, the request for quotations is declared invalid, then in accordance with Part 1 of Art. 79 FZ No. 44 customer concludes a contract with a single supplier (contractor, performer) in accordance with paragraph 25 of part 1 of Art. 93 FZ No. 44.

The main cases of recognition of a request for quotations as invalid include the following cases:

1) if at the end of the deadline for filing applications for participation in the request for quotations, only one application at the same time, such an application is recognized as complying with the requirements of Federal Law No. 44 and the requirements specified in the notice;

2) if, based on the results of consideration of applications for participation in the request for quotations only one application was found eligible the requirements of Federal Law No. 44 and the requirements specified in the notice.

Thus, if there is a single bid, recognized by the procurement commission as compliant, the conclusion of a contract for both parties is mandatory, despite the procurement status of “failed request for quotations”.

Also, a request for quotations is considered invalid if:

• quotation commission all submitted applications were rejected;
• no applications submitted for the procurement process.

If, based on the results of consideration of quotation bids, the commission rejected all submitted bids, then the customer extends the application deadline to participate in the request for quotations for 4 working days and within 1 working day after the deadline for submission of such applications, places in the EIS deadline extension notice applications.

We hope that after reading this article, a novice participant in the procurement process of a supplier company (contractor, performer) will be able to correctly prepare his first quotation bid, which will meet all the requirements of the current legislation.

In addition, the Unified Advice Center for Public Procurement recommends that potential procurement participants, for their part, always carefully read the provisions of Federal Law No. 44 in the current edition, which govern the procedure for conducting and participating in a request for quotations, before preparing an application. It is possible that some changes have been made to the law in this part, and knowing this will help to properly prepare the application, thereby reducing the risk of its rejection by the procurement commission.

Svetlichnaya Lilia Alekseevna,

Specialist of the Unified Consultation Center for Public Procurement (www.website)

UTC "Landmark"

08/05/2015

Do you have questions about how to apply for a request for quotations? You can on this topic to ECDP specialists.

Paragraph 1 of Article 72 of 44-FZ answers this question: a method for determining a supplier, according to which the right to receive a contract is with the one who offered the lowest price for its execution. Such purchases are published openly - information about them can be found on the EIS website. This is only part of the features of this type of procurement.

This form gives the customer the opportunity to find a supplier (contractor, performer) very quickly, because the deadline for submitting applications is set by the customer independently, and is prescribed in the procurement regulations. For example, the deadline for submitting bids when requesting quotations is determined by the customer from 5 to 7 days, and when requesting proposals - from five to ten days. Moreover, it is pointless for the supplier to complain about this to the FAS - as a rule, the court takes the side of the state customer.

In general, conducting a request for quotations in electronic form can be described in several points - this is a simple but functional way to purchase what is necessary for the state.

Basic rules for requesting quotations in electronic form

1. The maximum amount of the contract that can be concluded using the request for quotations in electronic form is 500 thousand rubles.
2. The amount of all purchases by the enterprise, carried out in this way, should not exceed 100 million rubles.
3. Important information for suppliers: to participate in the electronic request for quotations, the participant does not need bank security for the application.
4. Also, the customer cannot require other documents from the participant, in addition to a correctly completed application.
5. Information about the holding appears in the system, at the latest, seven days before the end of the auction. And if the price of the contract does not exceed a quarter of a million rubles (250 thousand), then the deadline for submitting applications can be only 4 business days.
6. A special case - if a request for quotations can also be carried out for work abroad - such a possibility exists in the event that contractors are involved in the work to eliminate emergency situations or other special rules.

It is also important to know that:

The customer has the full right to refuse the winner in the conclusion of the contract, and without any reimbursement of participation costs. However, the customer should use this right carefully: if he does not have good reasons to confirm his decision, the FAS will be interested in him.

Request for quotations in electronic form - we take part

To take part in this type of competition, you need to submit an official application. It is drawn up in accordance with the provisions of Article 44, Article 73 of the Federal Law.

What should be in the application:

• Passport data of the responsible person;
• Details of your organization;
• Both legal and physical addresses of the company;
• TIN of the organization and responsible person;
• Documents confirming the benefits of the participant - most often, this is an official belonging to the SMP;
• And the last - an application for the cost of performing work or deliveries under the contract.

The application itself is submitted in free form, the law does not establish any special form or form.

(introduced by Federal Law No. 504-FZ of December 31, 2017)

ConsultantPlus: note.

From 07/01/2018 to 01/01/2019, in order to participate in electronic form in tenders, requests for proposals, requests for quotations, the procurement participant receives accreditation on the electronic platform in the manner prescribed by Art. 61.

1. Submission of applications for participation in the request for quotations in electronic form is carried out only by persons registered in the unified information system and accredited on the electronic platform.

State order. Quote request.

The application for participation in the request for quotations in electronic form consists of the proposals of the participant in the request for quotations in electronic form on the proposed product, work, service, as well as on the price of the contract. Such an application is sent by the participant of the request for quotations in electronic form to the operator of the electronic platform.

3. A participant in a request for quotations in electronic form has the right to submit an application for participation in such a request at any time from the moment a notice of its holding is posted until the date and time specified in the notice of a request for quotations in electronic form, the deadline for filing applications for participation in such a request.

4. A participant in a request for quotations in electronic form has the right to submit only one application for participation in such a request.

5. Within one hour from the receipt of an application for participation in the request for quotations in electronic form, the operator of the electronic site is obliged to assign an identification number to it and confirm in the form of an electronic document sent to the participant in such a request who submitted the specified application, its receipt, indicating the identification number assigned to it .

6. Within one hour from the moment of receipt of the application for participation in the request for quotations in electronic form, the operator of the electronic site returns the specified application to the participant in the request for quotations in electronic form that submitted it in the following cases:

1) filing an application in violation of the requirements provided for by Part 6 of Article 24.1 of this Federal Law;

2) submission by one participant of the request for quotations in electronic form of two or more bids for participation in it, provided that the bids submitted earlier by this participant are not withdrawn. In this case, all applications for participation in such a request are returned to this participant;

3) receipt of the application after the date or time of the deadline for filing applications for participation in such a request;

4) receiving an application from a participant in such a request in violation of the provisions of this Federal Law;

5) submission by the participant of such a request of an application that does not contain a contract price offer or contains a contract price offer that exceeds the initial (maximum) contract price or is equal to zero;

6) the presence in the register of unscrupulous suppliers (contractors, performers) provided for by this Federal Law of information about the procurement participant, including information about the founders, members of the collegial executive body, the person performing the functions of the sole executive body of the procurement participant - a legal entity, subject to the establishment by the customer of the requirement provided for by Part 1.1 of Article 31 of this Federal Law.

7. The return of applications for participation in the request for quotations in electronic form by the operator of the electronic site on other grounds, except for the grounds specified in part 6 of this article, is not allowed.

Simultaneously with the return of an application for participation in a request for quotations in electronic form in accordance with Part 6 of this article, the operator of an electronic site is obliged to notify in the form of an electronic document the participant in such a request who submitted this application of the grounds for its return, indicating the provisions of this Federal Law that were violated .

9. An application for participation in the request for quotations in electronic form must contain the following documents and information:

1) the consent of the participant in the request for quotations in electronic form for the supply of goods, performance of work or provision of services on the terms provided for in the notice of the request for quotations in electronic form and not subject to change based on the results of the request for quotations in electronic form (such consent is given using software electronic platform hardware);

2) when purchasing goods or purchasing work, services, for the performance, provision of which the goods are used:

a) documents provided for by regulatory legal acts adopted in accordance with Article 14 of this Federal Law, in the case of the purchase of goods that are subject to the said regulatory legal acts, or copies of such documents. If the specified regulatory legal acts provide for the provision of a declaration on the country of origin of the goods or on the country of origin and the manufacturer of the goods, such a declaration is provided using the software and hardware of the electronic platform. If the application for participation in the request for quotations in electronic form does not contain the documents provided for in this subparagraph, such an application is equated to an application that contains an offer for the supply of goods originating from a foreign state or a group of foreign states, works, services, respectively, performed, provided by foreign persons;

b) specific indicators of the goods corresponding to the values ​​established by the notice of the request for quotations in electronic form, and an indication of the trademark (if any). The information provided for by this subparagraph shall be included in the application for participation in the request for quotations in electronic form if the notice of the request for quotations in electronic form does not indicate a trademark or if the procurement participant offers a product that is marked with a trademark other than trademark specified in the notice of the request for quotations in electronic form;

3) name, company name (if any), location (for a legal entity), last name, first name, patronymic (if any), passport details, place of residence (for an individual), postal address of a participant in such a request, contact phone number, taxpayer identification number of a participant in such a request or, in accordance with the legislation of the relevant foreign state, an analogue of the taxpayer identification number of a participant in such a request (for a foreign person), taxpayer identification number (if any) of the founders, members of the collegial executive body, the person performing the functions of the sole executive body of the participant in such request request;

4) declaration of the participant in the request for quotations in electronic form, which is provided using the software and hardware of the electronic platform:

a) on the compliance of the participant in the request for quotations in electronic form with the requirements established by paragraphs 1, 3 - 9 of Part 1 of Article 31 of this Federal Law;

b) on the right of a participant in the request for quotations in electronic form to receive benefits in accordance with Articles 28 and 29 of this Federal Law in the event that a participant in the request for quotations in electronic form declared that he received these benefits (if necessary);

c) on whether a participant in the request for quotations in electronic form belongs to small businesses or socially oriented non-profit organizations in the event that the customer establishes a restriction provided for by Part 3 of Article 30 of this Federal Law (if necessary).

10. It is not allowed to require a participant in the request for quotations in electronic form to provide other information and electronic documents, except for the information and electronic documents provided for by this article.

11. Within one hour from the date and time of the deadline for filing applications for participation in the request for quotations in electronic form, the operator of the electronic site ensures that all applications submitted for participation in such a request, as well as information and electronic documents of participants in the request for quotations in electronic form, are sent to the customer provided for by Part 11 of Article 24.1 of this Federal Law.

12. A participant in the request for quotations in electronic form, who submitted an application for participation in such a request, has the right to withdraw this application no later than the date and time of the deadline for submitting applications for participation in such a request, by sending a notification to the operator of the electronic site.

13. It is not allowed to establish other requirements for filling out an application that are not provided for by Parts 5 and 6 of Article 24.1 of this Federal Law.

14. In the event that at the end of the deadline for filing applications for participation in the request for quotations in electronic form, only one application for participation in such a request has been submitted or not a single such application has been submitted, the request for quotations in electronic form is recognized as failed.

Procedure for submitting quotation bids in electronic form

Just in case, I’ll clarify: this order is for the Krasnodar Territory. Although I am almost sure that it can be safely used in other regions.

1. When submitting an application in the form of an electronic document, the participant in the order placement fills in a quotation application in in electronic format in accordance with the quotation bid form and sends it by e-mail via e-mail to @@@.

2 Application format in the form of an electronic document: Microsoft Word document (*.doc(x)), OpenOffice (*.odt), Adobe Acrobat (*.pdf), Rich Text Format (*.rtf) or JPG file containing scanned graphic image of the paper original of the quotation bid. An application in the form of an electronic document must be signed with an electronic digital signature (EDS) in accordance with the requirements of the Federal Law of the Russian Federation of January 10, 2002 No. 1-FZ (as amended on November 08, 2007) "On Electronic Digital Signature". The email with the quotation order file(s) must also be accompanied by:

A letter accompanying the quotation bid, signed with an EDS, in the form specified in clause 4.

EDS certificate file with which the quotation order is signed;

A file with the root certificate of the Certification Authority (CA) that issued this digital signature, and the body of the letter must contain links to the website on the Internet and to the register of user certificates of this CA;

The file of the list of revoked certificates of the CA that issued this EDS, the validity of which expires no earlier than the deadline for submitting quotation bids, and the body of the letter must contain a link to the Internet site where the CA hosts such a file for general access.

The subject of the message should indicate "Application for participation in the request for quotations from the "Organization", No. (number of the quotation application from the Official website of the Russian Federation zakupki.gov.ru)".

Note: you can purchase the required EDS, which complies with all legal norms, at LLC "ITK"

3. When choosing the method of submitting a quotation bid in the form of an electronic document, the participant in the order placement must take into account that the Customer is not responsible for the loss or untimely receipt of the quotation bid sent by the participant in the order placement via e-mail, if the reasons are any technical or organizational obstacles that have arisen due to circumstances beyond the control of the Customer, as well as if the technical and software tools for automatic protection of the Customer's information have detected that the e-mail with the quotation bid arriving at the @@@ e-mail node (host) , is infected with computer viruses or has signs of spam in its structure.

4. Form of an e-mail accompanying the Quotation Order, signed with an EDS.

In accordance with paragraph 2 of article 46 of 94-FZ "Procedure for submitting quotation bids", I am sending you a quotation bid in the form of an electronic document. This application is signed by our electronic digital signature (EDS).

The Quoted Order itself is an attached Microsoft Word file (*.doc(x)), OpenOffice (*.odt), Adobe Acrobat (*.pdf), Rich Text Format (*.rtf) or a JPG file containing a scanned image the original of our quotation.

Attached file — ххххххх.cer — EDS certificate with which the quotation order was signed.

The attached file ca.cer is the root certificate of the Certification Authority.

Request for quotations in electronic form: submission through the EIS

The attached UCSMC.crl file is a list of revoked CA certificates. Link to the site on the Internet where the CA places such a file for public access (http://ca.ca.ca/sos.html).

According to paragraph 2 of Article 46 of 94-FZ, "in the case of filing a quotation bid in the form of an electronic document, the customer, the authorized body must send confirmation of receipt of such bid in writing or in the form of an electronic document to the order placement participant who submitted such an application on the same day ". Please acknowledge receipt of our quotation.

All file names in clause 4 of the Procedure (e-mail form) are given as an example and the participant in the order placement should use the real names of their forwarded files. You can always find the data of our Certification Center LLC "Internet Technologies and Communications" on our website

In accordance with the Procedure for using the unified information system in the field of procurement (Approved by order of the Federal Treasury of December 30, 2015 N 26n), the following formats are placed in the unified information system: bmp, jpg, jpeg, gif, tif, tiff, docx, doc, rtf, txt, pdf, xls, xlsx, rar, zip. The size of each file placed in the unified information system should not exceed 50 MB.

MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION

FEDERAL TREASURY

ORDER
dated December 30, 2015 N 26n
ON THE APPROVAL OF THE ORDER
USING A UNIFIED INFORMATION SYSTEM IN THE FIELD OF PROCUREMENT

In order to implement subparagraph "b" of paragraph 1 of the Decree of the Government of the Russian Federation of September 30, 2014 N 996 "On the distribution of powers between the Ministry economic development Russian Federation and Federal Treasury when creating a unified information system in the field of procurement" (Sobraniye Zakonodatelstva Rossiyskoy Federatsii, 2014, N 40, art. 5445) I order:

Approve the attached Procedure for using the unified information system in the field of procurement.

Supervisor
R.E.ARTYUKHIN

Approved
order of the Federal Treasury
dated December 30, 2015 N 26n

ORDER
USING A UNIFIED INFORMATION SYSTEM IN THE FIELD OF PROCUREMENT

I. General provisions

1.1. This Procedure for using a unified information system in the field of procurement (hereinafter, respectively, the Procedure, a unified information system) establishes the rules for using a unified information system by participants in a contract system in the field of procurement, as well as other persons using a unified information system to exercise their functions and powers provided for by the Federal Law of April 5, 2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" (Collected Legislation of the Russian Federation, 2013, N 14, 1652; No. 27, article 3480; No. 52, article 6961; 2014, No. 23, article

The first application for a request for quotations: where to start and how to properly prepare?

2925; No. 30, art. 4225; No. 48, Art. 6637; No. 49, art. 6925; 2015, N 1, art. 11, 51, 72; No. 10, art. 1393, 1418; No. 14, art. 2022; No. 27, Art. 4001; No. 29, Art. 4342, 4346, 4352, 4353, 4375) and Federal Law of July 18, 2011 N 223-FZ "On Procurement of Goods, Works, Services certain types legal entities" (Sobraniye zakonodatelstva Rossiyskoy Federatsii, 2011, N 30, art. 4571; N 50, art. 7343; 2012, N 53, art. 7649; 2013, N 23, art. 2873; N 27, art. 3452; No. 51, article 6699, No. 52, article 6961; 2014, No. 11, article 1091; 2015, No. 1, article 11, No. 27, article 3947, 3950, 4001, No. 29, article 4375) (hereinafter respectively - Federal Law N 44-FZ, Federal Law N 223-FZ, subjects of a unified information system), as well as individuals and legal entities, including participants in the mandatory public discussion of the procurement of goods, works, services using the information resource of the official website of the unified information system in the information and telecommunications network "Internet" (hereinafter respectively - the official website of the unified information system, users of the official website of the unified information system), requirements to the exchange of information, data and documents between regional and municipal information systems in the field of procurement of goods, works, services to meet state and municipal needs (hereinafter referred to as regional and municipal information systems in the field of procurement) and a unified information system, methods, terms (periodicity) transmission of information via telecommunication channels within the framework of such an exchange.

1.2. The unified information system hosts files of the following formats: bmp, jpg, jpeg, gif, tif, tiff, docx, doc, rtf, txt, pdf, xls, xlsx, rar, zip. The size of each file placed in the unified information system should not exceed 50 MB.

II. Rules for the use of a unified information system by subjects of a unified information system

2.1. The use of the unified information system is carried out by the subjects of the unified information system after passing the procedure of registration and authorization in the unified information system.

2.2. Registration of subjects of a unified information system is carried out in accordance with the procedure established in accordance with subparagraph "b" of paragraph 1 of Decree of the Government of the Russian Federation of September 30, 2014 N 996 "On the distribution of powers between the Ministry of Economic Development of the Russian Federation and the Federal Treasury when creating a unified information system in Procurement" (Sobraniye Zakonodatelstva Rossiyskoy Federatsii, 2014, N 40, Art. 5445) (hereinafter referred to as the Registration Procedure in the Unified Information System).

2.3. The following functions are available to the subjects of the unified information system specified in paragraph 2.1 of this Procedure:

- formation and placement, including in interaction with other information systems, of information, information and documents provided for by Federal Law No. 44-FZ and Federal Law No. 223-FZ;

- exchange of electronic documents in a single information system, in cases provided for by the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement;

- view electronic journal accounting for actions and operations in a single information system, obtaining extracts from it.

III. Rules for using the unified information system by users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services

3.1. The use of the unified information system by users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services, is carried out after passing the procedure self-registration and authorization on the official website of the unified information system.

3.2. The following functions are available to users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services:

participation on the official website of the unified information system in the mandatory public discussion of the procurement of goods, works, services in accordance with Article 20 of Federal Law No. 44-FZ;

— receiving (viewing) information, information and documents posted on the official website of the unified information system;

— placement of comments and suggestions (comments) on the official website of the unified information system;

- receiving electronic mail or other messages from the official website of the unified information system.

IV. Rules for using the unified information system by users of the official website of the unified information system

4.1. The use of the unified information system by users of the official website of the unified information system is carried out without registration.

4.2. The following functions are available to users of the official website of the unified information system:

- search and receipt of information, information and documents posted on the official website of the unified information system;

- viewing information, information and documents posted on the official website of the unified information system.

V. Requirements for the exchange of information, information and documents, methods, timing (frequency) of information transfer via telecommunication channels as part of such an exchange between regional and municipal information systems in the field of procurement and a unified information system

5.1. The exchange of information, information and documents (hereinafter - information exchange) between regional and municipal information systems in the field of procurement with a single information system is carried out after registration of regional and municipal information systems in the field of procurement in a single information system in accordance with the Procedure for registration in a single information system.

5.2. Information exchange between regional and municipal information systems in the field of procurement and a unified information system is carried out in cases established by federal laws and normative legal acts adopted in accordance with them, using a combination of information technologies used for the purpose of placing (providing) information, information and documents in a single information system by users of regional and municipal information systems in the field of procurement and aimed at obtaining information, information and documents contained in regional and municipal information systems in the field of procurement by a single information system, control, including the legal significance of the received information, data and documents, and placement in a single information system of the received information, data and documents.

5.3. The organization of interaction between regional and municipal information systems in the field of procurement and a unified information system is carried out on the principles of observing the completeness and reliability of the information provided, information and documents received, processed and placed as part of the information exchange. Information exchange between regional and municipal information systems in the field of procurement and a unified information system is carried out automatically using the hardware and software of a unified information system.

5.4. The exchange of information between regional and municipal information systems in the field of procurement and a unified information system should be carried out via secure communication channels using certified information security tools.

5.5. The transfer of information from regional and municipal information systems in the field of procurement to a single information system must be carried out within a time frame that ensures compliance with the requirements of the legislation of the Russian Federation on the contract system in the field of procurement of goods, works, services to meet state and municipal needs.

5.6. Informing regional and municipal information systems in the field of procurement about the results of the transfer of information from regional and municipal information systems in the field of procurement to a single information system should be carried out no later than 6 hours after the transfer of such information to a single information system.

Quotation applications in the EIS in electronic form

More related articles

How to submit a quote through a single information system

Request for quotations can be made by customers under 44-FZ and 223-FZ. When it is possible to conduct a request for quotations, in what form it can be carried out, what documentation to publish in the EIS, read the article.

Types of requests for quotations

First, let's define a quote request. This is a procedure for selecting a supplier, in which the main criterion for evaluating applications is the price. The winner is the participant whose application indicates the lowest price at which he is ready to fulfill the terms of the contract.

According to 44-FZ, requests for quotations can be made only in established cases. The initial price of the contract must be less than 500 million rubles, the share of purchases carried out by the request for quotations must not exceed 10 percent of the annual volume. In a year, a request for quotations can make purchases, the total cost of which does not exceed 100 million rubles.

Do not confuse this method with another type of supplier definition - a request for proposals. In this case, the customer evaluates mainly not the price offered by the participant, but other conditions of the contract - delivery time, type of warranty service, etc.

Requests for quotations can be open or closed. In addition, some 223 customers can conduct them online - that is, on an electronic platform.

Open request for quotations

Let's consider the request for quotation scheme. Initially, the customer determines the composition of the commission, which will evaluate applications and conduct bidding. Further, a notice of a request for quotations is placed in the EIS.

Next is the submission of applications. They must be submitted in writing - personally in a sealed envelope. The application can also be submitted in the form of an electronic document. At the appointed time of the procedure, the members of the commission open the envelopes with applications and evaluate the proposals of the participants. The winner is the one who has fulfilled all the conditions specified in the notice and offered the lowest price in his application. The term for signing a contract with the winner of the request for quotations is 7-20 days after the protocol is posted in the EIS.

Conducting a request for quotations in electronic form

Electronic request for quotations: infographic

44-FZ does not provide for a procedure for conducting a request for quotations in electronic format. However, this is possible according to 223-FZ. According to this law, customers independently establish the methods of procurement in their position. Almost any procedure for selecting a supplier can be carried out in electronic form: auction, tender, requests for proposals and quotations.

In some cases, determined by the Government No. 616, customers are required to conduct purchases in electronic format. In particular, these are:

• stationery;
• paper products;
• factory machines;
• transport - cars, buses, etc.;
• office furniture;
• water.

When requests are made electronically, the procedure is almost the same as traditional requests for quotations. The main difference is that applications are submitted on the electronic trading platform, determined by the customer. That is, when preparing for the request, participants will need to obtain an EDS and be accredited on an electronic platform (on commercial sites you have to pay to participate in the auction).

Documentation for the request for quotations in electronic form

• notice;
• draft agreement.

• customer data and contacts, responsible executive;
• terms of the contract, including a description of the object of procurement, the price of the contract, the timing of deliveries or work;
• purchase code;
• restrictions for participants (for example, an application can only be submitted by SMEs);
• method of choosing a supplier;
• the amount of security for the application and execution of the contract;
• place and time of consideration of applications;
• application requirements;
• Application form;
• application procedure;
• application selection criteria;
• a list of benefits that the customer is ready to provide.

If the customer works according to 44-FZ, then the terms for placing documents in the public domain in the EIS will be as follows:

• seven days before the deadline for submission of applications, if the contract price is more than 250 thousand rubles;
• four days before the deadline for submission of applications, if the contract price is less than 250 thousand rubles.

If the customer works according to 223-FZ, then he sets the deadlines in his procurement regulations.

How to apply for a request for quotation electronically

When requesting quotations, bidders must include the following information in their bids:

• consent to comply with the terms of the contract;
• product characteristics;
• contract price;
• documents confirming the conformity of the goods with the declared characteristics and quality requirements;
• documents that give the participant the right to benefits - for example, a declaration of belonging to SMEs.

According to 223-FZ, customers may require other papers from participants. A list of them can be found in the purchasing documentation.

What to do if you lost your request for quotation

When a participant submits an application, the customer registers it in a special journal. And suddenly it turns out that one of the applications for participation has disappeared.
We will tell you what to do in case of loss further and what responsibility is provided for such a violation. And also we will help to figure out who exactly - the customer or the participant is to blame for this.

When they may not accept an application for a request for quotations in electronic form

According to 44-FZ, applications may be rejected if:

• the participant has submitted two or more applications;
• the application does not meet the requirements of the customer;
• the price offered to participants is higher than the maximum price of the contract.

According to 223-FZ, the list of grounds can be much wider. For example, applications may not be accepted if:

• previously, the customer has already entered into contracts with this participant, and they were terminated unilaterally or by court order;
• information about the participant is in the register of unscrupulous suppliers.

A request for quotation is a way to identify a supplier. The winner of this procedure is chosen by the participant who offered the lowest price of the agreement or contract in his application. Requests under 44-FZ are carried out only in the so-called "paper" form, however, according to 223-FZ, it is permissible to carry out in electronic format.

If the customer has chosen the form of bidding online, the procedure remains almost unchanged compared to the traditional one. The procedure for submitting applications, their evaluation, selection of the winner remains the same.

The most up-to-date news and explanations of experts on sensitive topics in the field of public procurement in the journal "Goszakupki.ru"

To participate in an order placed through request for quotations, must be submitted quotation bid.

According to part 2 of article 46 of the Law of the Russian Federation, a quotation bid is submitted by a participant in the placement of an order to a customer, an authorized body in writing or in the form of an electronic document.

Submission of a quotation bid by fax is not provided for by the Law.

Submission of quotation bids on paper.

Application can be submitted in the form postal item or courier.

Plus this approach- no EDS required
Minuses:
– If it is not possible to deliver the application personally or by courier, then when sending a letter by mail, the application may not reach the Customer within the specified deadlines for submitting applications, and will not be accepted for consideration.
- Large compared to electronically labor, time and financial costs.

Submission of applications in the form of an electronic document.

This type of application does not mean that the application can simply be sent by e-mail.
To submit a quotation, you must:
1. Availability of Electronic Digital Signature (EDS).
2. Availability software allowing you to sign electronic documents your EDS. For example, there are add-ons for MS Word that allow you to sign Microsoft Word documents.

The generated document can be sent to the Customer in several ways:
1. On electronic media (CD, flash card) by courier.
2. By email. But in this case, it is necessary to make sure whether the letter has reached the Customer and whether the application has been accepted (although by law the customer must send a notification of the receipt of the application, but the letter may be “lost” or not reach the customer).

pros this method obvious. This is an opportunity to apply for as soon as possible, almost instantaneous workflow. Submitting an application becomes less labor intensive.

Of the minuses, it is worth noting the necessary presence of an EDS, as well as a higher risk of conflict situations related to the refusal to consider an application submitted in this way for some (not quite legal) reasons.