Purchasing Manager Functions. Job description of the manager of the logistics department
1. The supply manager belongs to the category of managers.
2. A person who has a higher professional (economic or engineering-economic) education and at least years of work experience in the specialty in the field of supply is appointed to the position of a supply manager. (3 years old; others)
3. The supply manager must know:
3.1. Legislative and regulatory legal acts, teaching materials for the logistics of the enterprise.
3.2. Methods and procedure for long-term and current planning for the supply of an enterprise with material technical resources(raw materials, materials, semi-finished products, etc.).
3.3. The procedure for developing standards for production reserves, carrying out work on resource conservation.
3.4. Organization of logistics.
3.5. The procedure for concluding contracts with suppliers and monitoring their implementation.
3.6. Requirements for the preparation and execution of documentation for the release of material and technical assets to the divisions of the enterprise.
3.7. Standards and specifications on the logistics of product quality, methods and procedures for their development.
3.8. Wholesale and retail prices, the range of consumed material and technical assets.
3.9. Fundamentals of technology, organization of production, labor and management.
3.10. Requirements for the organization of accounting for supply operations and the procedure for reporting on the implementation of the logistics plan.
3.11. The procedure for preparing claims against suppliers for untimely or poor-quality performance of the terms of concluded contracts.
3.12. Information processing methods using modern technical means communications and connections, computers.
3.13. Fundamentals of labor legislation.
3.14. Rules and norms of labor protection.
4. Appointment to the position of a supply manager and dismissal from the position is carried out by order
the head of the enterprise on the proposal of the production director; another official)
5. Sales manager reports directly to (production director; other official)
7. During the absence of the procurement manager (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and bears responsibility for the improper performance of the duties assigned to him.
II. Job Responsibilities
Purchasing Manager:
1. Develops an enterprise policy on logistics issues.
2. Leads the development of projects of long-term, current plans and balances of material and technical support of the production program.
3. Participates in the calculation of production stock standards based on the determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, etc.).
4. Manages the development and implementation of programs for the continuous supply of the enterprise with the material and technical resources necessary for production.
5. Carries out a search for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.
6. Develops relationships with suppliers, analyzes their production and financial capabilities, studies the possibility and expediency of establishing direct long-term economic ties for the supply of material and technical resources.
7. Prepares and corrects pre-contractual documentation.
8. Negotiates with suppliers in order to place orders and agree on terms and conditions of delivery.
9. Concludes contracts with suppliers.
10. Organizes the study of operational marketing information and advertising materials about the offers of small wholesalers and wholesale fairs in order to identify the possibility of acquiring material and technical resources in order wholesale trade, as well as the purchase of material and technical resources, sold in the order of free sale.
11. Ensures the delivery of material resources from suppliers and sellers in accordance with the terms and conditions stipulated in the contracts.
12. Organizes the processing of supplies of material and technical resources (acceptance by quantity and completeness, identification of quality, preparation of the necessary acceptance documentation, internal movement to storage places or production units of the enterprise).
13. Prepares claims against suppliers in case of violation of their contractual obligations, controls the preparation of settlements for these claims, coordinates with suppliers changes in the terms of concluded contracts.
14. Periodically evaluates conditions existing agreements regarding the quality of fulfillment of obligations by suppliers to make decisions on finding new suppliers, changing the schemes of work with suppliers.
15. Organizes control over the state of stocks of material and technical resources, operational regulation of production stocks at the enterprise, compliance with the limits on the release of material resources and their spending in the divisions of the enterprise for its intended purpose.
16. Leads the development and implementation of measures for:
Improving the efficiency of the use of material and technical resources;
Reducing the costs associated with the transportation and storage of material and technical resources;
Improving the system of control over the expenditure of material and technical resources;
Identification and sale of surplus material and technical resources.
17. Develops proposals for replacing expensive material and technical resources with more affordable and affordable, but at the same time exactly meeting the quality requirements.
18. Develops and implements programs for:
Reduce investment in inventories through improved planning and sourcing;
Improving the quality of purchased material and technical resources;
Reducing the raw material component of the cost of products manufactured by the enterprise.
19. Coordinates the development and maintenance of procurement databases containing operational information necessary to determine the needs for material and technical resources, sources of their purchases, purchase costs, etc.
20. Organizes the compilation of:
Applications for material and technical resources (summary annual, annual, quarterly, monthly);
Acts, conclusions on the quality of incoming material and technical resources;
- _____________________________________________________________________.
21. Develops tasks for subordinate employees and controls their execution.
III. The rights
The supply manager has the right to:
1. Independently determine the forms of relationships with suppliers of material and technical resources.
2. Sign and endorse documents within their competence.
3. Request personally or on behalf of the immediate supervisor from the heads of the enterprise departments and specialists information and documents necessary to fulfill their official duties.
4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
5. Submit proposals for the management to improve the work related to the responsibilities provided for in this instruction.
6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
IV. Responsibility
The supply manager is responsible for:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor law Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
The supply manager is classified as a manager in the enterprise. To obtain this position, a person must have a specialized secondary or higher education, while necessarily with an economic bias. Work experience must be at least 3 years, and directly in the field of supply.
Purchasing Manager Required Knowledge
- Normative legal acts, information regarding the material and technical supply enterprises in all aspects.
- Features of planning a successful and correct supply of all structures of a company or holding, as well as the rules for keeping records and timely delivery of material and technical resources, among which raw materials, semi-finished products and other materials are especially important.
- The procedure for setting standards that regulate the minimum and maximum possible number of inventories, as well as the features of energy-saving measures.
- Features of the organization and control of logistics.
- Conducting meetings with official suppliers, especially the conclusion of contracts with them, as well as the rules for monitoring their implementation.
- The main instructions that relate to the formation of all documentation for the release of inventory items. These resources must be fully, evenly and rationally distributed among the work units.
Important information that a manager has
The employee knows the conditions of a technical nature and the rules governing the specifics of compliance with the conditions for the material and technical aspects of ensuring product quality, as well as the procedure and rules for developing these rules; prices for wholesale batches of products, as well as the cost of products of the same name in retail, the nomenclature of values consumed in work processes.
The competence of an employee includes technologies that serve the correct and rational organization labor of workers, management of the activities of a particular unit; requirements for the form of accounting for supply operations, as well as the peculiarities of the formation of reporting documents reflecting the situation with the implementation of the plan for providing the material and technical part of the enterprise.
Information contributing to the successful implementation of labor activity
The employee must know the specifics of the formation and presentation of claims to suppliers if the goods were delivered out of time or in an improper form. You should also be able to collect compensation for incorrect or poor-quality performance of obligations under the contract, learn how to terminate the agreement on the most favorable terms for the company.
The manager knows how to process, transform and store information, using timely technologies and means of communication; provisions of labor legislation relating to the activities of a particular company; basic norms and rules of labor protection for employees of each department.
What does a supply manager do?
- Organizes the policy of a particular enterprise regarding the provision of the material and technical part of the production and work processes.
- Supervises the development of projects of various plans that are of material or technical importance for the company's activities.
- Takes an active part in the calculation of reserves of industrial importance, based on the identification of important needs of the organization. Often these are raw materials, semi-finished products, equipment, as well as various other materials. This must be done by the Production Supply Manager.
- Manages the development and implementation of programs to provide the enterprise with uninterrupted resources of all required types for complete production.
- Looking for suppliers, comparing and analyzing the performance of each manufacturer in terms of price, quality, terms and conditions of delivery.
Important Responsibilities of a Manager
- Constantly engaged in building relationships with suppliers, while analyzing their ability to deliver quality products on time, and also determines whether it is necessary to conclude long-term trade relations.
- Engaged in the preparation and adjustment of documentation that will be needed when concluding contracts.
- Organizes and implements important negotiations with suppliers to announce the order, agree on the timing and features of deliveries. This includes the duties of the supply manager.
- After agreeing on all the conditions, he signs contracts with product suppliers.
- It studies the offers of small wholesale buyers, the characteristics of the market, wholesale fairs, and also puts forward ideas for purchasing consumables at the best prices.
- Controls the delivery of purchased resources from vendors or individual vendors.
- Organizes and supervises the processing of material and technical resources. This includes the competent acceptance of goods, taking into account their integrity, quantity and quality, the preparation and collection of the necessary documentation that must be provided with a report to higher management, the further movement and organization of storage of products in the proper form and within quick availability. This is the responsibility of the procurement manager, whose job responsibilities include a large list of similar jobs.
Additional actions
The manager draws up various claims against suppliers if a violation of their obligations under the contract is noticed, monitors the reports on the effectiveness of these claims, corrects the current situation, and coordinates with suppliers all changes in conditions that differ from the original ones. This is the responsibility of the Purchasing and Supply Manager.
Sometimes this employee evaluates and reconciles the fulfillment by suppliers of the terms of the contract in terms of the quality and efficiency of their execution, the feasibility of certain items, and also decides to change suppliers or change the conditions of interaction with them. This is provided by the job description of the supply manager.
The manager controls the stocks of material and technical resources, compliance with the limits provided for by rational norms, monitors their competent spending and use only for important purposes necessary for the production of quality products. This should be done by the supply manager, whose instruction (job) provides for this aspect.
Development and implementation of various activities
The duties of a person holding the position of a supply manager include increasing the rationality and efficiency of the use of all material and technical resources of specific departments and the entire enterprise; reduction of costs related to the costs of transportation and preparation of proper conditions for the storage of material and technical resources.
One of the main goals is the improvement and development of a clear control system designed to determine the appropriateness of spending various materials that have technical or economic value; determination and timely sale of excess material and economic resources, so that there is not even a minimal damage to products.
Development of new technologies
This employee makes proposals for replacing expensive and hard-to-reach material and technical resources with cheaper ones without loss of quality finished products produced by the enterprise. The responsibilities of the sales manager include not only cost reduction, but also the search for opportunities to purchase products at a base price, that is, directly from the manufacturer.
The responsibilities of the supply manager include reducing investment and unproductive inventories. This is achieved by improving management systems and choosing the best suppliers; improving the quality and reliability of all material and technical resources, monitoring the relevance of the materials used, the possibility of their constant modernization; a decrease in raw materials in products manufactured by a particular company.
The rights
- Self-determination of relationships with suppliers both in economic and in technical terms However, the purchasing manager must always act in the best interests of the company.
- Engage in the verification and signing of documents that come to the employee, within his competence.
- Request in writing or orally from the heads of departments or the company all the necessary information, documents that are related to professional activity and can serve the benefit of the company.
- To get acquainted with all the provisions, to receive information in a timely manner on changes in the instructions for the implementation labor activity, take into account the criteria for assessing the quality of performance of their own duties.
Job Opportunities
The manager can make suggestions and ideas to the company's management, which serve to improve the conditions for their implementation, and also require their consideration by the company's leaders, which is always done by the supply manager. Duties and rights in this case are identical.
The employee has the opportunity to demand from all company managers the prompt and proper provision of conditions for the performance of work, as well as the improvement of documentation related to briefings or instructions for the performance of their duties.
The employee is obliged to fulfill his own duties in a timely manner, strive to ensure the maximum quality of products and raw materials, which is entirely within his competence. The supply manager is responsible for the quality of incoming products, all material and technical resources, on which the successful operation of the enterprise depends.
In the organizational structure of the supply unit, as a rule, there are three levels of managers - the highest, middle and lowest. Analysis results organizational structures Russian enterprises show that at the highest level of supply management, the title of the position head of the department (service) of logistics is most often used, and less often - supply manager. The second name is more typical for middle management.
Giving the supply specialist the status of a manager, it is necessary to delimit his duties from the duties of the top manager of the supply unit, leaving the last management of the unit to develop the main priority areas supply policy, coordination of activities of structural units of the unit (warehouses; sectors (groups) of supply, forwarding, accounting, analysis, etc.).
The job description given below is aimed at a senior manager of a small company who decides almost all supply issues, with the exception of the organization of warehousing and storage of material and technical resources. It can also be taken as a basis for developing instructions for the mid-level purchasing manager.
IN large companies there is a division of management functions between managers of the supply unit according to certain types material and technical assets or by solving individual supply tasks. As a rule, agents with a clear supply orientation are subordinate to the middle-level manager (raw materials purchasing agent; components purchasing agent; equipment purchasing agent, etc.).
SUPPLY MANAGER'S INSTRUCTIONS
I. General provisions
1. The supply manager belongs to the category of managers.
2. A person who has a higher professional (economic or engineering) education and work experience in a specialty in the field of supply is appointed to the position of a supply manager
3. The supply manager must know:
3.1. Legislative and normative legal acts, methodological materials on the material and technical support of the enterprise.
3.2. Methods and procedure for long-term and current planning of supplying an enterprise with material and technical resources (raw materials, materials, semi-finished products, etc.).
3.3. The procedure for developing standards for production reserves, carrying out work on resource conservation.
3.4. Organization of logistics.
3.5. The procedure for concluding contracts with suppliers and monitoring their implementation.
3.6. Requirements for the preparation and execution of documentation for the release of material and technical assets to the divisions of the enterprise.
3.7. Standards and specifications for the logistics of product quality, methods and procedures for their development.
3.8. Wholesale and retail prices, the range of consumed material and technical assets.
3.9. Fundamentals of technology, organization of production, labor and management.
3.10. Requirements for the organization of accounting for supply operations and the procedure for reporting on the implementation of the logistics plan.
3.11. The procedure for preparing claims against suppliers for untimely or poor-quality performance of the terms of concluded contracts.
3.12. Methods of information processing using modern technical means of communication and communication, computers.
3.13. Fundamentals of labor legislation.
3.14. Rules and norms of labor protection.
7. During the absence of the procurement manager (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the improper performance of the duties assigned to him.
II. Job Responsibilities
Purchasing Manager:
1. Develops an enterprise policy on logistics issues.
2. Leads the development of projects of long-term, current plans and balances of material and technical support of the production program.
3. Participates in the calculation of production stock standards based on the determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, etc.).
4. Manages the development and implementation of programs for the continuous supply of the enterprise with the material and technical resources necessary for production.
5. Carries out a search for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.
6. Develops relationships with suppliers, analyzes their production and financial capabilities, studies the possibility and expediency of establishing direct long-term economic ties for the supply of material and technical resources.
7. Prepares and corrects pre-contractual documentation.
8. Negotiates with suppliers in order to place orders and agree on terms and conditions of delivery.
9. Concludes contracts with suppliers.
10. Organizes the study of operational marketing information and advertising materials on the offers of small wholesalers and wholesale fairs in order to identify the possibility of acquiring material and technical resources in the wholesale trade, as well as the purchase of material and technical resources sold in the order of free sale.
11. Ensures the delivery of material resources from suppliers and sellers in accordance with the terms and conditions stipulated in the contracts.
12. Organizes the processing of supplies of material and technical resources (acceptance by quantity and completeness, identification of quality, preparation of the necessary acceptance documentation, internal movement to storage places or production units of the enterprise).
13. Prepares claims against suppliers in case of violation of their contractual obligations, controls the preparation of settlements for these claims, coordinates with suppliers changes in the terms of concluded contracts.
14. Periodically evaluates the terms of existing contracts for the quality of fulfillment of obligations by suppliers in order to make decisions on finding new suppliers, changing the schemes of work with suppliers.
15. Organizes control over the state of stocks of material and technical resources, operational regulation of production stocks at the enterprise, compliance with the limits on the release of material resources and their spending in the divisions of the enterprise for its intended purpose.
16. Leads the development and implementation of measures for:
Improving the efficiency of the use of material and technical resources;
Reducing the costs associated with the transportation and storage of material and technical resources;
Improving the system of control over the expenditure of material and technical resources;
Identification and sale of surplus material and technical resources.
17. Develops proposals for replacing expensive material and technical resources with more affordable and affordable, but at the same time exactly meeting the quality requirements.
18. Develops and implements programs for:
Reduce investment in inventories through improved planning and sourcing;
Improving the quality of purchased material and technical resources;
Reducing the raw material component of the cost of products manufactured by the enterprise.
19. Coordinates the development and maintenance of procurement databases containing operational information necessary to determine the needs for material and technical resources, sources of their procurement, procurement costs, etc.
20. Organizes the compilation of:
Applications for material and technical resources (summary annual, annual, quarterly, monthly);
Acts, conclusions on the quality of incoming material and technical resources;
- _____________________________________________________________________.
21. Develops tasks for subordinate employees and controls their execution.
III. The rights
The supply manager has the right to:
1. Independently determine the forms of relationships with suppliers of material and technical resources.
2. Sign and endorse documents within their competence.
3. Request personally or on behalf of the immediate supervisor from the heads of departments of the enterprise and specialists information and documents necessary for the performance of their duties.
4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
5. Submit proposals for the management to improve the work related to the responsibilities provided for in this instruction.
6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
IV. Responsibility
The supply manager is responsible for:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
Type of document:
- Job description
- HR records management
1 -1
Purchasing manager job description
1. General Provisions
1. This job description defines the job duties, rights and responsibilities of the supply manager.
2. A person with a higher professional education(major in management) or higher professional education and additional training in the field of management, work experience in the specialty for at least 2 years.
3. The procurement manager must be familiar with the laws and regulations governing business and commercial activity; market economy, entrepreneurship and doing business; market conditions, pricing, taxation, marketing fundamentals; organization of logistics and warehousing; the procedure for concluding contracts with suppliers and monitoring their implementation, drawing up documentation for the release of materials to divisions of the enterprise; quality standards and storage conditions of goods; wholesale and retail prices, the range of purchased goods; organization of accounting for supply and warehouse operations; reporting procedure; theory of management, macro- and microeconomics, business administration, insurance, banking and finance; theory and practice of working with personnel; forms and methods of conducting advertising campaigns; the procedure for developing business plans and commercial terms of agreements, agreements, contracts; fundamentals of sociology, psychology and labor motivation; ethics business communication; enterprise management structure, prospects for innovation and investment activities; basics of office work; methods of information processing using modern technical means, communications and communications, computer science; fundamentals of labor legislation; advanced domestic and foreign experience in the field of supply, logistics, management; labor protection rules and regulations.
4. The supply manager is appointed to the position and dismissed by the order of the head of the enterprise in accordance with the current legislation of the Russian Federation.
5. The supply manager reports directly to the head of the enterprise, or his deputy, or the head of the structural unit.
2. Job responsibilities
Planning, organizing and controlling the supply of the enterprise with material resources of the required quality. Increasing the work motivation of subordinates (if any). Development of proposals for rational use material resources in order to reduce production costs and obtain maximum profit. Reducing the overhead costs of procurement activities. Participation in the development of projects of long-term and current plans, balances of material and technical support of production, repair and maintenance needs of the organization and its divisions, creation of the necessary reserves based on determining the need for material resources using progressive forms of planning. Preparation of the conclusion of contracts with suppliers, coordination of conditions and terms of deliveries, study of the possibility and expediency of establishing direct long-term economic relations for the supply of material and technical resources. Study of operational marketing information and promotional materials. Ensuring the delivery of material resources in accordance with the terms stipulated in the contracts, monitoring their quantity, quality and completeness, organizing their storage in the warehouses of the organization. Preparation of claims against suppliers in case of violation of their contractual obligations, control over the preparation of settlements for these claims, coordination with suppliers of changes in the terms of concluded contracts. Development of organization standards for logistics, economically justified standards warehouse stock material resources. Organization of the work of the warehouse, control over compliance with necessary conditions storage. Mechanization and automation of transport and storage operations. Accounting for the movement of material resources in the warehouses of the organization, participation in the inventory of material assets. Preparation of prescribed reports. Implementation within its competence of other functions in accordance with the goals and objectives of the enterprise.
3. Rights
The supply manager has the right to:
1. give orders that are obligatory for execution by employees subordinate to him;
2. participate in the selection and placement of personnel for their activities;
3. make proposals to the management on encouraging and imposing penalties on the employees of the enterprise in their activities;
4. make proposals for the development and improvement of the enterprise;
5. ask management, receive and use information materials and legal documents necessary for the performance of their duties;
6. take part in meetings at which issues related to its work are considered;
7. pass certification in accordance with the established procedure with the right to receive the appropriate qualification category;
8. improve your skills.
Purchasing manager enjoys all labor rights in accordance with Labor Code Russian Federation.
4. Responsibility
The Purchasing Manager is responsible for:
9. implementation of the official duties assigned to him;
10. organization of their work, timely and qualified execution of orders, orders and instructions from higher management, regulatory legal acts on their activities;
11. rational and effective use material, financial and human resources;
12. compliance with the rules internal regulations, sanitary and anti-epidemic regime, fire safety and safety;
13. maintenance of documentation provided for by official duties;
14. providing, in accordance with the established procedure, statistical and other information on their activities;
15. Compliance labor discipline and performance of official duties by employees subordinate to him;
16. readiness to work in emergency situations.
For violation of regulatory legal acts, the supply manager can be brought in accordance with the current legislation, depending on the severity of the misconduct, to disciplinary, financial, administrative and criminal liability.
In the organizational and staffing structure of the supply unit, as a rule, there are three levels of managers - the highest, middle and lowest. The results of the analysis of the organizational structures of Russian enterprises show that at the top level of supply management, the title of the head of the logistics department (service) is most often used, and less often - the supply manager. The second name is more typical for middle management.
Giving the supply specialist the status of a manager, it is necessary to delimit his duties from the duties of the top manager of the supply unit, leaving the latter to manage the unit, develop the main priority areas of the supply policy, coordinate the activities of structural units of the unit (warehouses; sectors (groups) of supply, forwarding, accounting, analysis , etc.).
The job description given below is aimed at a senior manager of a small company who decides almost all supply issues, with the exception of the organization of warehousing and storage of material and technical resources. It can also be taken as a basis for developing instructions for the mid-level purchasing manager.
In large companies, there is a division of management functions between managers of the supply department for certain types of material and technical assets or for solving certain supply tasks. As a rule, agents with a clear supply orientation are subordinate to the middle-level manager (raw materials purchasing agent; components purchasing agent; equipment purchasing agent, etc.).
SUPPLY MANAGER'S INSTRUCTIONS
I. General provisions
1. The supply manager belongs to the category of managers.
2. A person who has a higher professional (economic or engineering) education and work experience in a specialty in the field of supply is appointed to the position of a supply manager
(3 years old; others)
3. The supply manager must know:
3.1. Legislative and normative legal acts, methodological materials on the material and technical support of the enterprise.
3.2. Methods and procedure for long-term and current planning of supplying an enterprise with material and technical resources (raw materials, materials, semi-finished products, etc.).
3.3. The procedure for developing standards for production reserves, carrying out work on resource conservation.
3.4. Organization of logistics.
3.5. The procedure for concluding contracts with suppliers and monitoring their implementation.
3.6. Requirements for the preparation and execution of documentation for the release of material and technical assets to the divisions of the enterprise.
3.7. Standards and specifications for the logistics of product quality, methods and procedures for their development.
3.8. Wholesale and retail prices, the range of consumed material and technical assets.
3.9. Fundamentals of technology, organization of production, labor and management.
3.10. Requirements for the organization of accounting for supply operations and the procedure for reporting on the implementation of the logistics plan.
3.11. The procedure for preparing claims against suppliers for untimely or poor-quality performance of the terms of concluded contracts.
3.12. Methods of information processing using modern technical means of communication and communication, computers.
3.13. Fundamentals of labor legislation.
3.14. Rules and norms of labor protection.
4. Appointment to the position of a supply manager and dismissal from the position is carried out by order
head of the enterprise on presentation
(production director; other official)
5. Sales manager reports directly
(production
director; another official)
6. The following employees report to the supply manager
7. During the absence of the procurement manager (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the improper performance of the duties assigned to him.
II. Job Responsibilities
Purchasing Manager:
1. Develops an enterprise policy on logistics issues.
2. Leads the development of projects of long-term, current plans and balances of material and technical support of the production program.
3. Participates in the calculation of production stock standards based on the determination of the need for material resources (raw materials, materials, semi-finished products, equipment, components, etc.).
4. Manages the development and implementation of programs for the continuous supply of the enterprise with the material and technical resources necessary for production.
5. Carries out a search for suppliers, focusing on the quality of the proposed material and technical resources, price, delivery time, favorable delivery conditions.
6. Develops relationships with suppliers, analyzes their production and financial capabilities, studies the possibility and expediency of establishing direct long-term economic ties for the supply of material and technical resources.
7. Prepares and corrects pre-contractual documentation.
8. Negotiates with suppliers in order to place orders and agree on terms and conditions of delivery.
9. Concludes contracts with suppliers.
10. Organizes the study of operational marketing information and advertising materials on the offers of small wholesalers and wholesale fairs in order to identify the possibility of acquiring material and technical resources in the wholesale trade, as well as the purchase of material and technical resources sold in the order of free sale.
11. Ensures the delivery of material resources from suppliers and sellers in accordance with the terms and conditions stipulated in the contracts.
12. Organizes the processing of supplies of material and technical resources (acceptance by quantity and completeness, identification of quality, preparation of the necessary acceptance documentation, internal movement to storage places or production units of the enterprise).
13. Prepares claims against suppliers in case of violation of their contractual obligations, controls the preparation of settlements for these claims, coordinates with suppliers changes in the terms of concluded contracts.
14. Periodically evaluates the terms of existing contracts for the quality of fulfillment of obligations by suppliers in order to make decisions on finding new suppliers, changing the schemes of work with suppliers.
15. Organizes control over the state of stocks of material and technical resources, operational regulation of production stocks at the enterprise, compliance with the limits on the release of material resources and their spending in the divisions of the enterprise for its intended purpose.
16. Leads the development and implementation of measures for:
— improving the efficiency of the use of material and technical resources;
— reduction of costs associated with the transportation and storage of material and technical resources;
— improvement of the system of control over the expenditure of material and technical resources;
— identification and sale of surplus material and technical resources.
17. Develops proposals for replacing expensive material and technical resources with more affordable and affordable, but at the same time exactly meeting the quality requirements.
18. Develops and implements programs for:
— reducing investment in inventories by improving planning and sourcing;
— improving the quality of purchased material and technical resources;
- reduction of the raw material component of the cost of production manufactured by the enterprise.
19. Coordinates the development and maintenance of procurement databases containing operational information necessary to determine the needs for material and technical resources, sources of their procurement, procurement costs, etc.
20. Organizes the compilation of:
— applications for material and technical resources (summary annual, annual, quarterly, monthly);
- acts, conclusions on the quality of incoming material and technical resources;
— _____________________________________________________________________.
21. Develops tasks for subordinate employees and controls their execution.
III. The rights
The supply manager has the right to:
1. Independently determine the forms of relationships with suppliers of material and technical resources.
2. Sign and endorse documents within their competence.
3. Request personally or on behalf of the immediate supervisor from the heads of departments of the enterprise and specialists information and documents necessary for the performance of their duties.
4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
5. Submit proposals for the management to improve the work related to the responsibilities provided for in this instruction.
6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
IV. Responsibility
Responsible:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.