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According toarticle 66 Labor Code Russian Federation The Government of the Russian Federation decides:

1. Approve the attached:

formwork bookand formlinerin the work book;

Rulesmaintaining and storing work books, production of work book forms and providing employers with them.

2. Establish that new-style work books come into effect on January 1, 2004.

Work books of a previously established form that employees have are valid and cannot be exchanged for new ones.

GUARANTEE:

For work books of a previously established form, seedecree Council of Ministers of the USSR, All-Union Central Council of Trade Unions of September 6, 1973 N 656,decree USSR Council of Ministers dated April 21, 1975 N 310

3. To the Ministry of Finance of the Russian Federation:

a) approvesampleswork book and its insert, as well as technical requirements to the production of their forms;

b) ensure that subordinate enterprises produce blank forms of the work book and an insert in it according to a single model;

c) approveorderproviding employers with formswork book and insertinto her.

Information about changes:

Decreeof the Government of the Russian Federation dated March 25, 2013 N 257, paragraph 4 has been amended

4. To the Ministry of Labor and Social Protection of the Russian Federation:

a) approveinstructionfilling out work books;

b) give clarifications on the applicationRulesapproved by this resolution.

5. Bodies executive power subjects of the Russian Federation to necessary work on the introduction in organizations located on their territory, work books and inserts in them of a new sample.

Moscow

N 225
Approved
resolution Governments
Russian Federation
dated April 16, 2003 N 225

Form of work book

(Cover)

Coat of arms
Russian Federation

Employment history

(Title page)

Coat of arms
Russian Federation

Employment history

(day month Year)

________________________________

Profession,

(day month Year)

work books

________________________________________

(intelligible)

Job details

Information about the award

_____________________________

* The series and number are indicated on one of the four pages of each expanded sheet of the work book.
Approved
resolution Governments
Russian Federation
dated April 16, 2003 N 225

Form of insert in the work book

Insert in the work book
(not valid without work book)

Coat of arms
Russian Federation

Surname ________________________________________________________________

Name ____________________________________________________________________

Middle name _______________________________________________________________

Date of Birth __________________________________________________________

(day month Year)

Education ____________________________________________________________

Profession,

speciality __________________________________________________________

Date of completion ________________________________________________________

(day month Year)

Signature of the owner of the book _______________________________________________

M.P. Signature of the person responsible for maintaining

work books

________________________________________

(intelligible)

The insert in the work book is made according to the approved formwork book. Insert size: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.
Rules
maintenance and storage of work books, production of work book forms and providing them to employers
(approvedresolution Government of the Russian Federation of April 16, 2003 N 225)

With changes and additions from:

February 6, 2004, March 1, May 19, 2008
I. General provisions
1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for preparing work book forms and providing employers with them.

2. The work book is the main document about labor activity and work experience of the employee.

Information about changes:

Decreeof the Government of the Russian Federation dated March 1, 2008 N 132, paragraph 3 is set out in a new edition

See the text of the paragraph in the previous edition

3. The employer (with the exception of employers - individuals who are not individual entrepreneurs) keeps work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.

The employer - an individual who is an individual entrepreneur, is obliged to keep work books for each employee in the manner prescribed Labor CodeRussian Federation and other regulatory legal acts of the Russian Federation.

An employer - an individual who is not an individual entrepreneur, does not have the right to make entries in the work books of employees and draw up work books for employees hired for the first time.

4. Information about the employee, the work performed by him, the transfer to another permanent job and the dismissal of the employee, as well as the grounds for termination employment contract and information about awards for success in work.

5. Information about penalties in the work book is not entered, except in cases where disciplinary action is dismissal.

6. Labor books are maintained in the state language of the Russian Federation, and on the territory of a republic within the Russian Federation that has established its own state language, work books may be drawn up, along with the state language of the Russian Federation, in the state language of this republic.

Information about changes:

Decreeof the Government of the Russian Federation dated March 1, 2008 N 132, paragraph 7 was amended

See the text of the paragraph in the previous edition

7. The employer is obliged, upon a written application of the employee, not later than three working days from the date of its submission, to issue to the employee a copy of the work book or an extract from the work book certified in the prescribed manner.
II. Maintenance of work books
8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.

9. The following information about the employee is entered into the work book during its execution:

a) last name, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;

b) education, profession, specialty - on the basis of documents on education, qualifications or special knowledge (when applying for a job that requires special knowledge or special training).

10. All entries about the work performed, transfer to another permanent job, qualifications, dismissal, as well as about the award made by the employer, are entered in the work book on the basis of the relevant order (instruction) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly match the text of the order (instruction).

Decree of the Government of the Russian Federation on work books

GOVERNMENT OF THE RUSSIAN FEDERATION

ABOUT WORK BOOK

dated 19.05.2008 N 373)

In accordance with Article 66 of the Labor Code of the Russian Federation, the Government of the Russian Federation decides:

1. Approve the attached:

the form of the work book and the form of an insert in the work book;

Rules for maintaining and storing work books, preparing work book forms and providing employers with them.

Work books of a previously established form that employees have are valid and cannot be exchanged for new ones.

3. To the Ministry of Finance of the Russian Federation:

a) approve the samples of the work book and its insert, as well as the technical requirements for the production of their forms;

b) ensure that subordinate enterprises produce blank forms of the work book and an insert in it according to a single model;

c) approve the procedure for providing employers with work book forms and an insert in it.

4. To the Ministry of Health and social development Russian Federation:

a) approve the instructions for filling out work books;

b) give explanations on the application of the Rules approved by this Resolution.

(clause 4 as amended by Decree of the Government of the Russian Federation of 01.03.2008 N 132)

5. Executive authorities of the constituent entities of the Russian Federation to carry out the necessary work to introduce in organizations located on their territory, work books and inserts in them of a new sample.

Prime Minister
Russian Federation
M. KASYANOV

Approved

Russian Federation
dated April 16, 2003 N 225

FORM OF THE WORK BOOK

(Cover)

Coat of arms
Russian Federation

EMPLOYMENT HISTORY

(Title page)

Coat of arms
Russian Federation

EMPLOYMENT HISTORY

(day month Year)

Education _______________

(day month Year)

M. P. labor books

_______________________________________
(intelligible)

Job details

* The series and number are indicated on one of the four pages of each expanded sheet of the work book.

Information about the award

Series and number * (10 spreads)

Approved
Government Decree
Russian Federation
dated April 16, 2003 N 225

FORM OF THE INSERT TO THE WORK BOOK
INSERT TO THE WORK BOOK
(not valid without work book)

Coat of arms
Russian Federation

Surname __________________________________________________________

Name ______________________________________________________________

Middle name _________________________________________________________

Date of Birth ____________________________________________________

(day month Year)

Profession, specialty _____________________________________________

__________________________________________________________________

Date of completion __________________________________________________

(day month Year)

Signature of the owner of the book _______________________________________________
Signature of the person responsible for maintaining
M. P. labor books

_______________________________________
(intelligible)

The insert in the work book is made according to the approved form of the work book.
The volume of the insert: "Information about the work" - 9 spreads, "Information about awards" - 8 spreads.

Approved
Government Decree
Russian Federation
dated April 16, 2003 N 225

REGULATIONS
MAINTENANCE AND STORAGE OF WORK RECORDS, PRODUCTION
WORK BOOK FORMS AND PROVISION OF EMPLOYERS WITH THEM

(as amended by Decrees of the Government of the Russian Federation
dated 06.02.2004 N 51, dated 01.03.2008 N 132,
dated 19.05.2008 N 373)

I. General provisions

1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for preparing work book forms and providing employers with them.

2. The work book is the main document on the work activity and work experience of the employee.

3. The employer (with the exception of employers - individuals who are not individual entrepreneurs) keeps work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.

On the issue concerning the procedure for maintaining work books by individual entrepreneurs after the entry into force of the Federal Law of June 30, 2006 N 90-FZ, see the letter of the Ministry of Health and Social Development of the Russian Federation of August 30, 2006 N 5140-17.

The employer - an individual who is an individual entrepreneur, is obliged to keep work books for each employee in the manner established by the Labor Code of the Russian Federation and other regulatory legal acts of the Russian Federation.

An employer - an individual who is not an individual entrepreneur, does not have the right to make entries in the work books of employees and draw up work books for employees hired for the first time.

(clause 3 as amended by Decree of the Government of the Russian Federation of 01.03.2008 N 132)

4. Information about the employee, the work performed by him, transfer to another permanent job and dismissal of the employee, as well as the grounds for terminating the employment contract and information about rewards for success in work are entered in the work book.

5. Information about penalties in the work book is not entered, except in cases where dismissal is a disciplinary sanction.

6. Labor books are maintained in the state language of the Russian Federation, and on the territory of a republic within the Russian Federation that has established its own state language, work books may be drawn up, along with the state language of the Russian Federation, in the state language of this republic.

7. The employer is obliged, upon a written application of the employee, not later than three working days from the date of its submission, to issue to the employee a copy of the work book or an extract from the work book certified in the prescribed manner.

II. Maintenance of work books

8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.

9. The following information about the employee is entered into the work book during its execution:

a) last name, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;

b) education, profession, specialty - on the basis of documents on education, qualifications or special knowledge (when applying for a job that requires special knowledge or special training).

10. All entries about the work performed, transfer to another permanent job, qualifications, dismissal, as well as about the award made by the employer, are entered in the work book on the basis of the relevant order (instruction) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly match the text of the order (instruction).

11. All entries in the work book are made without any abbreviations and have their own serial number within the corresponding section.

12. With each entry made in the work book about the work performed, transfer to another permanent job and dismissal, the employer is obliged to familiarize its owner against signature in his personal card, in which the entry made in the work book is repeated.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

Personal card form is approved Federal Service state statistics.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

13. The work book is filled in in the manner approved by the Ministry of Health and Social Development of the Russian Federation.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

14. Entries in the work book about the reasons for termination of the employment contract are made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law.

15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (with the exception of cases of termination of an employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article)), an entry is made in the work book on dismissal (termination of the employment contract) with reference to the relevant paragraph of the first part of this article.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

16. When terminating an employment contract at the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation.

17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

18. When an employment contract is terminated on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, an entry on the dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, paragraph of the Labor Code of the Russian Federation or other federal law.

19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to occupy certain positions or engage in certain activities and who has not served the sentence, an entry is made in the work book on the grounds, for what period and what position he is deprived of the right to occupy (what activity is deprived of the right to engage in).

20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of main work in the work book on the basis of a document confirming part-time work.

21. An entry is also made in the work book at the place of work, indicating the relevant documents:

a) about the time of military service in accordance with federal law"On military duty and military service", as well as on the time of service in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for civil defense, emergency situations and elimination of the consequences of natural disasters, institutions and bodies of the penitentiary system, tax police bodies, bodies for controlling the circulation of narcotic drugs and psychotropic substances and customs authorities;

(clause "a" as amended by Decree of the Government of the Russian Federation of 19.05.2008 N 373)

b) about the time of study at courses and schools for advanced training, retraining and training of personnel.

22. Corresponding entries made in the work book of persons released from work (position) in connection with unlawful conviction or removed from office in connection with unlawful criminal prosecution, established respectively by an acquittal or a resolution (determination) on the termination of a criminal case in the absence of the events of a crime, due to the absence of corpus delicti in the act or due to the failure to prove their participation in the commission of a crime, are recognized as invalid. The employer, at the written request of the employee, issues to him a duplicate of the work book without an entry declared invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.

In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. The specified entry is made in the work books at the end of the actual period of serving the sentence, which is established according to the certificates of the internal affairs bodies.

When a convict is dismissed from work in accordance with the established procedure and he enters a new place of work, the relevant entries are made in the work book in the organization to which he was accepted or sent.

23. When restoring continuous work experience in accordance with the established procedure, an entry on the restoration of continuous work experience is entered in the work book of the employee at the last place of work, indicating the relevant document.

24. The following information about the award (encouragement) for labor merit:

a) on the awarding of state awards, including the assignment of state honorary titles, on the basis of relevant decrees and other decisions;

b) on awarding diplomas, conferring titles and awarding badges, badges, diplomas, certificates of honor produced by employers;

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, the rules of the internal work schedule statutes and regulations on discipline.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

25. Bonuses provided for by the wage system or paid on a regular basis are not recorded in work books.

III. Making changes and corrections to the work book. Duplicate work book

26. Changing records of the last name, first name, patronymic and date of birth, as well as education, profession and specialty of the employee is carried out by the employer at the last place of work on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents.

27. If an incorrect or inaccurate entry in the work book is found, it is corrected at the place of work where the corresponding entry was made, or by the employer at the new place of work on the basis of an official document of the employer that made the mistake. In this case, the employer is obliged to provide the employee with the necessary assistance upon his request.

28. If the organization that made an incorrect or inaccurate entry is reorganized, the correction is made by its legal successor, and in the event of liquidation of the organization - by the employer at the new place of work on the basis of the relevant document.

If an incorrect or inaccurate entry in the work book is made by an employer - an individual who is an individual entrepreneur, and his activity is terminated in the prescribed manner, the correction is made by the employer at the new place of work on the basis of the relevant document.

(the paragraph was introduced by Decree of the Government of the Russian Federation of 01.03.2008 N 132)

29. Corrected information must fully comply with the document on the basis of which they were corrected. In the event of the loss of such a document or its inconsistency with the actual work performed, the correction of information about the work is carried out on the basis of other documents confirming the performance of work not specified in the work book.

Witness testimony cannot serve as a basis for correcting entries made earlier, with the exception of entries in respect of which there is a court decision, as well as cases provided for in paragraph 34 of these Rules.

30. In sections of the work book containing information about work or information about awards, it is not allowed to cross out inaccurate or incorrect entries.

Changes to entries are made by invalidating them and making correct entries.

In the same manner, a change in the record of the employee's dismissal (transfer to another permanent job) is made if the dismissal (transfer) is recognized as illegal.

31. A person who has lost a work book is obliged to immediately report this to the employer at the last place of work. The employer issues a duplicate of the work book to the employee no later than 15 days from the date the employee submitted the application.

32. When issuing a duplicate of a work book, carried out in accordance with these Rules, the following shall be entered into it:

a) information about the total and (or) continuous work experience of the employee before joining this employer, confirmed by the relevant documents;

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

b) information about work and rewards (encouragement), which were entered in the work book at the last place of work.

The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying the employer, periods of work and positions of the employee.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the documents on the basis of which entries were made in the work book do not contain complete information about work in the past, only the information available in these documents is entered into the duplicate of the work book.

33. If there is an entry in the work book about dismissal or transfer to another job, recognized as invalid, the employee, upon his written application, is issued a duplicate of the work book at the last place of work, into which all entries made in the work book are transferred, with the exception of the entry declared invalid.

The work book is issued in the prescribed manner and returned to its owner.

In the same order, a duplicate of the work book is issued if the work book (insert) has become unusable (burned, torn, soiled, etc.).

34. In case of mass loss by the employer of work books of employees as a result emergencies(environmental and man-made disasters, natural disasters, riots and other emergency circumstances) the length of service of these workers is established by the seniority commission established by the executive authorities of the constituent entities of the Russian Federation. The composition of such a commission includes representatives of employers, trade unions or other representative bodies authorized by employees, as well as other interested organizations.

Establishing the fact of work, information about the profession (position) and periods of work with this employer is carried out by the commission on the basis of documents available to the employee (certificate, trade union card, registration card trade union member, pay book, etc.), and in their absence - on the basis of the testimony of two or more witnesses, knowledgeable worker on joint activities with him at the same employer or in the same system.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the employee has already worked before joining this employer, the commission takes measures to obtain documents confirming this fact.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

Based on the results of the work of the commission, an act is drawn up, which indicates the periods of work, the profession (position) and the duration of the work experience of the employee.

The employer, on the basis of the act of the commission, issues a duplicate of the work book to the employee.

If the documents have not been preserved, the length of service, including that established on the basis of testimonies, can be confirmed in court.

IV. Issuance of a work book upon dismissal (termination of an employment contract)

35. Upon dismissal of an employee (termination of an employment contract), all entries made in his work book during his work with this employer are certified by the signature of the employer or the person responsible for maintaining work books, the seal of the employer and the signature of the employee himself (except for the cases specified in paragraph 36 of these Rules).

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the work book was filled out in the state language of the Russian Federation and in the state language of a republic within the Russian Federation, both texts are certified.

The employer is obliged to issue to the employee on the day of dismissal (the last day of work) his work book with a record of dismissal made in it.

In the event of a delay in the issuance of a work book to an employee due to the fault of the employer, an incorrect or inconsistent wording of the reason for the dismissal of the employee in the work book, the employer is obliged to compensate the employee for the earnings that he did not receive for the entire time of the delay. The day of dismissal (termination of the employment contract) in this case is the day of issuance of the work book. An order (instruction) of the employer is issued on the new day of dismissal of the employee (termination of the employment contract), and an entry is made in the work book. An earlier entry on the day of dismissal is recognized as invalid in the manner prescribed by these Rules.

36. If on the day of the employee’s dismissal (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book in his hands, the employer sends the employee a notification about the need to appear for the work book or agree to send it by mail. Sending a work book by mail to the address indicated by the employee is allowed only with his consent.

From the date of sending the said notification, the employer is released from liability for the delay in issuing a work book to the employee.

37. In the event of the death of an employee, the work book, after making an appropriate entry on the termination of the employment contract, is handed over to one of his relatives against receipt or sent by mail upon a written application from one of the relatives.

V. Insert in the work book

38. If all the pages of one of the sections are filled in the work book, an insert is sewn into the work book, which is drawn up and maintained by the employer in the same manner as the work book.

An insert without a work book is invalid.

39. When issuing each insert, a stamp is placed in the work book with the inscription “Insert issued” and the series and number of the insert are indicated.

VI. Accounting and storage of work books

40. In order to record work books, as well as forms of a work book and an insert in it, employers maintain:

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

a) an income and expense book for accounting for forms of a work book and an insert in it;

b) a book of accounting for the movement of work books and inserts in them.

The forms of these books are approved by the Ministry of Health and Social Development of the Russian Federation.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

41. In the income and expense book for accounting for the forms of the work book and the insert in it, which is maintained by the accounting department of the organization, information is entered on all operations related to the receipt and expenditure of forms of the work book and the insert in it, indicating the series and number of each form.

In the book of accounting for the movement of work books and inserts in them, which is maintained personnel service or another division of the organization that draws up the hiring and dismissal of employees, registers all work books accepted from employees upon admission to work, as well as work books and inserts in them indicating the series and numbers issued to employees again.

Upon receipt of a work book in connection with the dismissal, the employee signs in a personal card and in the book of accounting for the movement of work books and inserts in them.

The income and expense book for accounting for the forms of the work book and the insert in it and the book for accounting for the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and also sealed wax seal or sealed.

42. Forms of the work book and its insert are stored in the organization as documents strict accountability and are issued to the person responsible for maintaining work books, at his request.

At the end of each month, the person responsible for maintaining work books is obliged to submit to the accounting department of the organization a report on the availability of forms of the work book and an insert in it and on the amounts received for the completed work books and inserts in them, with the organization's cash receipt order attached. The forms of the work book and the insert in it spoiled during filling are subject to destruction with the drawing up of the corresponding act.

43. Labor books and duplicates of labor books not received by employees upon dismissal or in the event of the death of an employee by his closest relatives are stored on demand with the employer (in an organization or with an individual who is an individual entrepreneur) in accordance with the requirements for their storage established by law Russian Federation on archiving.

(clause 43 as amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

44. The employer must always have the required number of work book forms and inserts in it.

VII. Responsibility for compliance with the procedure for maintaining work books

45. Responsibility for organizing work on maintaining, storing, recording and issuing work books and inserts in them rests with the employer.

Responsibility for the maintenance, storage, accounting and issuance of work books is borne by a specially authorized person appointed by order (instruction) of the employer.

For violation of the procedure for maintaining, accounting, storing and issuing work books established by these Rules officials are responsible established by law Russian Federation.

VIII. Production of work book forms and provision of employers with them

46. ​​The production of forms of the work book and its insert and the provision of them to employers on a paid basis are carried out in the manner approved by the Ministry of Finance of the Russian Federation.

Forms of the work book and its insert have an appropriate degree of protection.

47. When issuing a work book or an insert to it to an employee, the employer charges him a fee, the amount of which is determined by the amount of expenses for their acquisition, except for the cases provided for in paragraphs 34 and 48 of these Rules.

48. In case of wrong initial filling the work book or its insert, as well as in case of damage through no fault of the employee, the cost of the damaged form is paid by the employer.

Russian Federation

DECREE of the Government of the Russian Federation of April 16, 2003 N 225 (as amended on May 19, 2008) "ON WORK RECORDS"

dated 06.02.2004 N 51, dated 01.03.2008 N 132, No. 373 dated May 19, 2008)

5. Executive authorities of the constituent entities of the Russian Federation to carry out the necessary work to introduce in organizations located on their territory, work books and inserts in them of a new sample.

Prime Minister
Russian Federation
M.KASYANOV

APPROVED
Government Decree
Russian Federation
April 16, 2003
N 225

FORM OF THE WORK BOOK (Cover) Coat of arms of the Russian Federation WORK BOOK (Title page) Coat of arms of the Russian Federation WORK BOOK Surname __________________________________________________________ First name ______________________________________________________________ Patronymic ______________________________________________________________ Date of birth __________________________________________________________ (day, month, year) Education ____________________________________________________________ _________________________________________________________________ Profession, specialty _______________________________________ Date of completion __________________________________________________ (day, month , year) Signature of the owner of the book _______________________________________________ L. P. Signature of the person responsible for maintaining work books ____________________________________ (legible) Information about the work Series and number * (10 spreads)

Award information Series and number (10 spreads)

* The series and number are indicated on one of the four pages of each expanded sheet of the work book.

APPROVED
Government Decree
Russian Federation
April 16, 2003
N 225

FORM OF THE INSERT TO THE WORK BOOK INSERT TO THE WORK BOOK (not valid without a work book) Coat of arms of the Russian Federation ) Signature of the owner of the book _________________________________________ Signature of the person responsible for maintaining work books MP ______________________________________ (legible) The insert in the work book is made according to the approved form of the work book. Insert size: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.

APPROVED
Government Decree
Russian Federation
April 16, 2003
N 225

RULES FOR KEEPING AND STORING WORK RECORDS, PRODUCING FORMS OF WORK RECORDS AND PROVIDING THEM TO EMPLOYERS

(as amended by Decrees of the Government of the Russian Federation of 06.02.2004 N 51, of 01.03.2008 N 132, No. 373 dated May 19, 2008)

1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for preparing work book forms and providing employers with them.

2. The work book is the main document on the work activity and work experience of the employee.

3. The employer (with the exception of employers - individuals who are not individual entrepreneurs) keeps work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.

The employer - an individual who is an individual entrepreneur, is obliged to keep work books for each employee in the manner established by the Labor Code of the Russian Federation and other regulatory legal acts of the Russian Federation.

An employer - an individual who is not an individual entrepreneur, does not have the right to make entries in the work books of employees and draw up work books for employees hired for the first time.

dated 01.03.2008 N 132)

4. Information about the employee, the work performed by him, transfer to another permanent job and dismissal of the employee, as well as the grounds for terminating the employment contract and information about rewards for success in work are entered in the work book.

5. Information about penalties in the work book is not entered, except in cases where dismissal is a disciplinary sanction.

6. Labor books are maintained in the state language of the Russian Federation, and on the territory of a republic within the Russian Federation that has established its own state language, work books may be drawn up, along with the state language of the Russian Federation, in the state language of this republic.

7. The employer is obliged, upon a written application of the employee, not later than three working days from the date of its submission, to issue to the employee a copy of the work book or an extract from the work book certified in the prescribed manner.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.

9. The following information about the employee is entered into the work book during its execution:

a) last name, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;

b) education, profession, specialty - on the basis of documents on education, qualifications or special knowledge (when applying for a job that requires special knowledge or special training).

10. All entries about the work performed, transfer to another permanent job, qualifications, dismissal, as well as about the award made by the employer, are entered in the work book on the basis of the relevant order (instruction) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly match the text of the order (instruction).

11. All entries in the work book are made without any abbreviations and have their own serial number within the corresponding section.

12. With each entry made in the work book about the work performed, transfer to another permanent job and dismissal, the employer is obliged to familiarize its owner against signature in his personal card, in which the entry made in the work book is repeated.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

The form of a personal card is approved by the Federal State Statistics Service.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

13. The work book is filled in in the manner approved by the Ministry of Health and Social Development of the Russian Federation.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

14. Entries in the work book about the reasons for termination of the employment contract are made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law.

15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (with the exception of cases of termination of an employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article), an entry is made in the work book about dismissal (termination of the employment contract) with reference to the relevant paragraph of the first part of this article.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

16. Upon termination of the employment contract at the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81

17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

18. When an employment contract is terminated on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, an entry on the dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, paragraph of the Labor Code of the Russian Federation or other federal law.

19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to occupy certain positions or engage in certain activities and who has not served the sentence, an entry is made in the work book on the grounds, for what period and what position he is deprived of the right to occupy (what activity is deprived of the right to engage in).

20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of main work in the work book on the basis of a document confirming part-time work.

21. An entry is also made in the work book at the place of work, indicating the relevant documents:

A) on the time of military service in accordance with the Federal Law "On military duty and military service", as well as on the time of service in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, Emergency Situations and Elimination of Consequences of Natural Disasters, institutions and bodies of the penitentiary system, bodies of the tax police, bodies for the control of the circulation of narcotic drugs and psychotropic substances and customs bodies;

(As amended by Decree of the Government of the Russian Federation of May 19, 2008 N 373)

b) about the time of study at courses and schools for advanced training, retraining and training of personnel.

22. Corresponding entries made in the work book of persons released from work (position) in connection with unlawful conviction or removed from office in connection with unlawful criminal prosecution, established respectively by an acquittal or a resolution (determination) on the termination of a criminal case in the absence of the events of a crime, due to the absence of corpus delicti in the act or due to the failure to prove their participation in the commission of a crime, are recognized as invalid. The employer, at the written request of the employee, issues to him a duplicate of the work book without an entry declared invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.

In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. The specified entry is made in the work books at the end of the actual period of serving the sentence, which is established according to the certificates of the internal affairs bodies.

When a convict is dismissed from work in accordance with the established procedure and he enters a new place of work, the relevant entries are made in the work book in the organization to which he was accepted or sent.

23. When restoring continuous work experience in accordance with the established procedure, an entry on the restoration of continuous work experience is entered in the work book of the employee at the last place of work, indicating the relevant document.

24. The following information about the award (encouragement) for labor merits is entered in the work book:

a) on the awarding of state awards, including the assignment of state honorary titles, on the basis of relevant decrees and other decisions;

b) on awarding certificates of honor, awarding titles and awarding badges, badges, diplomas, certificates of honor, produced by employers;

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations, charters and regulations on discipline.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

25. Bonuses provided for by the wage system or paid on a regular basis are not recorded in work books.

26. Changing records of the last name, first name, patronymic and date of birth, as well as education, profession and specialty of the employee is carried out by the employer at the last place of work on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents.

27. If an incorrect or inaccurate entry in the work book is found, it is corrected at the place of work where the corresponding entry was made, or by the employer at the new place of work on the basis of an official document of the employer that made the mistake. In this case, the employer is obliged to provide the employee with the necessary assistance upon his request.

28. If the organization that made an incorrect or inaccurate entry is reorganized, the correction is made by its legal successor, and in the event of liquidation of the organization - by the employer at the new place of work on the basis of the relevant document.

If an incorrect or inaccurate entry in the work book is made by an employer - an individual who is an individual entrepreneur, and his activity is terminated in the prescribed manner, the correction is made by the employer at the new place of work on the basis of the relevant document.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

29. Corrected information must fully comply with the document on the basis of which they were corrected. In the event of the loss of such a document or its inconsistency with the actual work performed, the correction of information about the work is carried out on the basis of other documents confirming the performance of work not specified in the work book.

Witness testimony cannot serve as a basis for correcting entries made earlier, with the exception of entries in respect of which there is a court decision, as well as cases provided for in paragraph 34 of these Rules.

30. In sections of the work book containing information about work or information about awards, it is not allowed to cross out inaccurate or incorrect entries.

Changes to entries are made by invalidating them and making correct entries.

In the same manner, a change in the record of the employee's dismissal (transfer to another permanent job) is made if the dismissal (transfer) is recognized as illegal.

31. A person who has lost a work book is obliged to immediately report this to the employer at the last place of work. The employer issues a duplicate of the work book to the employee no later than 15 days from the date the employee submitted the application.

32. When issuing a duplicate of a work book, carried out in accordance with these Rules, the following shall be entered into it:

a) information about the total and (or) continuous work experience of the employee before joining this employer, confirmed by the relevant documents;

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

b) information about work and rewards (encouragement), which were entered in the work book at the last place of work.

The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying the employer, periods of work and positions of the employee.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the documents on the basis of which entries were made in the work book do not contain complete information about work in the past, only the information available in these documents is entered into the duplicate of the work book.

33. If there is an entry in the work book about dismissal or transfer to another job, recognized as invalid, the employee, upon his written application, is issued a duplicate of the work book at the last place of work, into which all entries made in the work book are transferred, with the exception of the entry declared invalid.

The work book is issued in the prescribed manner and returned to its owner.

In the same order, a duplicate of the work book is issued if the work book (insert) has become unusable (burned, torn, soiled, etc.).

34. In case of mass loss by the employer of work books of employees as a result of emergency situations (environmental and man-made disasters, natural disasters, mass riots and other emergency circumstances), the seniority of these employees is established by the seniority commission established by the executive authorities of the constituent entities of the Russian Federation. The composition of such a commission includes representatives of employers, trade unions or other representative bodies authorized by employees, as well as other interested organizations.

Establishing the fact of work, information about the profession (position) and periods of work with this employer is carried out by the commission on the basis of documents available to the employee (certificate, trade union card, registration card of a trade union member, pay book, etc.), and in case of their absence - based on the testimony of two or more witnesses who know the employee through joint activities with him at the same employer or in the same system.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the employee has already worked before joining this employer, the commission takes measures to obtain documents confirming this fact.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

Based on the results of the work of the commission, an act is drawn up, which indicates the periods of work, the profession (position) and the duration of the work experience of the employee.

The employer, on the basis of the act of the commission, issues a duplicate of the work book to the employee.

If the documents have not been preserved, the length of service, including that established on the basis of testimonies, can be confirmed in court.

35. Upon dismissal of an employee (termination of an employment contract), all entries made in his work book during his work with this employer are certified by the signature of the employer or the person responsible for maintaining work books, the seal of the employer and the signature of the employee himself (except for the cases specified in paragraph 36 of these Rules).

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

If the work book was filled out in the state language of the Russian Federation and in the state language of a republic within the Russian Federation, both texts are certified.

The employer is obliged to issue to the employee on the day of dismissal (the last day of work) his work book with a record of dismissal made in it.

In the event of a delay in the issuance of a work book to an employee due to the fault of the employer, an incorrect or inconsistent wording of the reason for the dismissal of the employee in the work book, the employer is obliged to compensate the employee for the earnings that he did not receive for the entire time of the delay. The day of dismissal (termination of the employment contract) in this case is the day of issuance of the work book. An order (instruction) of the employer is issued on the new day of dismissal of the employee (termination of the employment contract), and an entry is made in the work book. An earlier entry on the day of dismissal is recognized as invalid in the manner prescribed by these Rules.

36. If on the day of the employee’s dismissal (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book in his hands, the employer sends the employee a notification about the need to appear for the work book or agree to send it by mail. Sending a work book by mail to the address indicated by the employee is allowed only with his consent.

From the date of sending the said notification, the employer is released from liability for the delay in issuing a work book to the employee.

37. In the event of the death of an employee, the work book, after making an appropriate entry on the termination of the employment contract, is handed over to one of his relatives against receipt or sent by mail upon a written application from one of the relatives.

38. If all the pages of one of the sections are filled in the work book, an insert is sewn into the work book, which is drawn up and maintained by the employer in the same manner as the work book.

An insert without a work book is invalid.

39. When issuing each insert, a stamp is placed in the work book with the inscription "Insert issued" and the series and number of the insert are indicated.

40. In order to record work books, as well as forms of a work book and an insert in it, employers maintain:

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

a) an income and expense book for accounting for forms of a work book and an insert in it;

b) a book of accounting for the movement of work books and inserts in them.

The forms of these books are approved by the Ministry of Health and Social Development of the Russian Federation.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

41. In the income and expense book for accounting for the forms of the work book and the insert in it, which is maintained by the accounting department of the organization, information is entered on all operations related to the receipt and expenditure of forms of the work book and the insert in it, indicating the series and number of each form.

In the book of accounting for the movement of work books and inserts in them, which is maintained by the personnel service or other division of the organization that processes the hiring and dismissal of employees, all work books accepted from employees upon admission to work, as well as work books and inserts in them, indicating the series and numbers issued to employees again.

Upon receipt of a work book in connection with the dismissal, the employee signs in a personal card and in the book of accounting for the movement of work books and inserts in them.

The income and expense book for accounting for the forms of the work book and the insert in it and the book for accounting for the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and sealed with a wax seal or sealed.

42. Forms of the work book and its insert are stored in the organization as documents of strict accountability and are issued to the person responsible for maintaining work books, at his request.

At the end of each month, the person responsible for maintaining work books is obliged to submit to the accounting department of the organization a report on the availability of forms of the work book and an insert in it and on the amounts received for the completed work books and inserts in them, with the organization's cash receipt order attached. The forms of the work book and the insert in it spoiled during filling are subject to destruction with the drawing up of the corresponding act.

43. Labor books and duplicates of labor books not received by employees upon dismissal or in the event of the death of an employee by his closest relatives are stored on demand with the employer (in an organization or with an individual who is an individual entrepreneur) in accordance with the requirements for their storage established by law Russian Federation on archives.

(As amended by Decree of the Government of the Russian Federation of March 1, 2008 N 132)

44. The employer must always have the required number of work book forms and inserts in it.

45. Responsibility for organizing work on maintaining, storing, recording and issuing work books and inserts in them rests with the employer.

Responsibility for the maintenance, storage, accounting and issuance of work books is borne by a specially authorized person appointed by order (instruction) of the employer.

For violation of the procedure established by these Rules for maintaining, accounting, storing and issuing work books, officials shall bear responsibility established by the legislation of the Russian Federation.

46. ​​The production of forms of the work book and its insert and the provision of them to employers on a paid basis are carried out in the manner approved by the Ministry of Finance of the Russian Federation.

Forms of the work book and its insert have an appropriate degree of protection.

47. When issuing a work book or an insert to it to an employee, the employer charges him a fee, the amount of which is determined by the amount of expenses for their acquisition, except for the cases provided for in paragraphs 34 and 48 of these Rules.

48. In case of incorrect initial filling of the work book or an insert in it, as well as in case of damage through no fault of the employee, the cost of the damaged form is paid by the employer.

8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.

9. The following information about the employee is entered into the work book during its execution:

a) last name, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;

b) education, profession, specialty - on the basis of documents on education, qualifications or special knowledge (when applying for a job that requires special knowledge or special training).

10. All entries about the work performed, transfer to another permanent job, qualifications, dismissal, as well as about the award made by the employer, are entered in the work book on the basis of the relevant order (instruction) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly match the text of the order (instruction).

11. All entries in the work book are made without any abbreviations and have their own serial number within the corresponding section.

12. With each entry made in the work book about the work performed, transfer to another permanent job and dismissal, the employer is obliged to familiarize its owner against a receipt in his personal card, in which the entry made in the work book is repeated.

Personal card form is approved State Committee Russian Federation on statistics.

13. The work book is filled in in the manner approved by the Ministry of Labor and Social Development of the Russian Federation.

14. Entries in the work book about the reasons for termination of the employment contract are made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law.

15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (with the exception of cases of termination of an employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article), an entry is made in the work book about dismissal (termination of the employment contract) with reference to the relevant paragraph of this article.

16. Upon termination of the employment contract at the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81

17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book on the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

18. When an employment contract is terminated on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, an entry on the dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, paragraph of the Labor Code of the Russian Federation or other federal law.

19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to occupy certain positions or engage in certain activities and who has not served the sentence, an entry is made in the work book on the grounds, for what period and what position he is deprived of the right to occupy (what activity is deprived of the right to engage in).

20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of main work in the work book on the basis of a document confirming part-time work.

21. An entry is also made in the work book at the place of work, indicating the relevant documents:

a) about the time of military service in accordance with the Federal Law "On Military Duty and Military Service", as well as about the time of service in the internal affairs bodies and customs authorities;

b) about the time of study at courses and schools for advanced training, retraining and training of personnel.

22. Corresponding entries made in the work book of persons released from work (position) in connection with unlawful conviction or removed from office in connection with unlawful criminal prosecution, established respectively by an acquittal or a resolution (determination) on the termination of a criminal case in the absence of the events of a crime, due to the absence of corpus delicti in the act or due to the failure to prove their participation in the commission of a crime, are recognized as invalid. The employer, at the written request of the employee, issues to him a duplicate of the work book without an entry declared invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.

In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. The specified entry is made in the work books at the end of the actual period of serving the sentence, which is established according to the certificates of the internal affairs bodies.

When a convict is dismissed from work in accordance with the established procedure and he enters a new place of work, the relevant entries are made in the work book in the organization to which he was accepted or sent.

23. When restoring continuous work experience in accordance with the established procedure, an entry on the restoration of continuous work experience is entered in the work book of the employee at the last place of work, indicating the relevant document.

24. The following information about the award (encouragement) for labor merits is entered in the work book:

a) on the awarding of state awards, including the assignment of state honorary titles, on the basis of relevant decrees and other decisions;

b) on awarding certificates of honor, awarding titles and awarding badges, badges, diplomas, certificates of honor, produced by organizations;

c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations of the organization, charters and regulations on discipline.

25. Bonuses provided for by the wage system or paid on a regular basis are not recorded in work books.

Relations between employees and employers are labor Relations. Cooperation of both parties is regulated by law. Partnerships, rights and obligations in the field of work, the nature of work activities are documented.

Employment book - what is it and why is it needed?

A work book is a personal document that reflects the length of service, quality, duration of work at each place of employment, information about the nature of a person's activity.

Samples from 1938, 1973, 2003, 2004 are valid, they are fully involved in the working turnover and do not need to be replaced.

The document is required for:

• actual display of labor activity;
• informing the employer about the reasons for the dismissal of the employee, the length of his work experience, awards, reprimands, etc.;
• realization of the rights to pension provision in the future.

Overview of legislation

Legislative acts regulate the norms and rules in accordance with which a work book is drawn up, these include:

• Labor Code of the Russian Federation. The provisions of the Labor Code of the Russian Federation reveal the concept of "work book", determine the obligations of the employer to maintain and store personal documents, regulate the procedure and principles for their execution. The Labor Code is a reference book for a good personnel officer.
• RF Code ( Code of Administrative Offenses) on administrative offenses. The document contains norms that allow determining the level of responsibility for non-compliance with the rules for handling work books. The Human Resources or Human Resources Inspector is guided by latest version law of 30.12. 2001 No. 195-FZ, as amended. dated 06/23/2014.
• government decree " About work books» dated April 16, 2003 No. 225 as amended. dated March 25, 2013. Approves the form and sample of the personal labor document, insert, governs maintenance and appropriate storage.
• The initiator of the development of the next document was the Ministry of Labor. Decree " On approval of instructions for filling out the TC» dated 10.10.2003 No. 69 defines a strict procedure for filling out sections of work books, an algorithm for correcting errors.

Rules for the storage and maintenance of work books

Doing

Dates

• records of absolutely all dates are made strictly Arabic numerals. According to the XX format - month, day; in the XXXX format - year. If a person was hired on July 10, 1990, the entry will be corresponding - “07/10/1990”;

Ink colors

• entries are made by the HR inspector carefully, with a fountain pen, ballpoint pen, rollerball pen, with ink resistant to light and moisture, purple, blue or black. The ink must be presented exclusively in the form of a paste. The opinion about the permissibility of using gel pens is wrong;

Abbreviations not allowed

• abbreviations in the work book are unacceptable. Records are entered neatly, correctly and in full;

Composition of information

The norms are regulated by the Labor Code:

• information about the employee;
• the nature of the work performed;
• transfer to another place of permanent activity;
• dismissal;
• grounds for termination of the employment contract;
• information about rewards, incentives.

According to Article IV of the Labor Code, penalties are not included in the document, with the exception of precedents when dismissal becomes the main disciplinary sanction.

Language

• state Russian language;
• state the language of the republic within the Russian Federation, if this language is officially established.

Compliance with the order

Based on the order of the employer, the following information is entered into the document:

• about the activities carried out;
• on transfer to another type of activity/job;
• about the qualifications of the employee;
• about dismissal;
• about the award.

Terms of application

• the document is to be completed and maintained for each employee employed in the organization for more than five days (with the exception of employers who are individuals), if this place of employment is the main one;
• all data is entered no later than seven days, upon dismissal - the same day;

The responsible person - the inspector of the personnel department - is obliged to meet the deadlines established by law.

Serial number

• all entries go without abbreviations, within one section they have their own serial number;

Exceptions

• when renaming an organization, columns ӀӀӀ and IV of the document are to be filled in. In the section under the heading "Information about the work", in column III, the following entry is made: "Organization X has been renamed to X since XX." The fourth column contains the grounds for renaming - an order, indicating the date and number;
• a record of continuous experience is not numbered when filling out a duplicate. According to the legislation, when working with a duplicate document, in the section under the heading "Information about work" of column III, information is entered on the continuous length of service of the employee before entering the present place of work. This is true if a person has already worked before joining this employer. This record of seniority is not numbered;
• the names of employers are not subject to numbering (in the columns "Information on work books", "Information on work").

Familiarization of employees with records

• the employer is obliged to familiarize the employee working in the organization with each entry that relates to the nature of the activity performed, transfer to another position with permanent employment, dismissal. The owner of the document must sign his personal card, where the entry made in the TC is repeated;
• when the employment contract has expired, all entries made in the document during the time of work in this organization are certified. The employer himself, the person responsible for office work and personnel can act as a witness. The document is stamped, the signature of the head, the signature of the employee;
• after filling in the title, the employee signs on it in the appropriate line, thereby assuring the correctness of the information entered. Similarly, the painting is affixed to the title of the duplicate, insert.

Persons responsible for maintaining the document

• The full range of responsibility is borne by the employer. The order or instruction of the employer provides grounds for the appointment of an authorized person who is delegated all the powers and responsibilities for the storage, maintenance, accounting and issuance of the TC. This person's signature authority allows all records to be certified;
• the specified persons bear the responsibility regulated by the law;
• when carrying out checks, orders and instructions for the appointment of a responsible person are always checked by the State Labor Inspectorate.

Storage

Storage of work books should be organized in a specially designated place, inaccessible to third parties. In almost any organization, this is a safe or an iron cabinet with a lock. For the books themselves, a special tray or box should be provided.

If documents are damaged during storage, penalties may be imposed on the organization. The period of storage and accounting of work books is regulated by the following standard documents:

• unclaimed shopping malls - 75 years;
• book of accounting for the movement of shopping malls - 75 years. The book is filled in the personnel department, personnel service, depending on the procedure established in the company. It contains data on accepted for storage and issued TC;
• income-expenditure book of accounting of TC forms - 5 years. The document takes into account the number of shopping malls and inserts to them. The book is issued by the accounting department and displays the consumption of the forms of these documents with the number and series of each. To date model document loses its relevance, as workers have the right to purchase work books with their own hands.

Books must be presented in a single, state-approved form. Upon receipt of the TC in his hands, the employee leaves a signature in the personal card and the register. Books are forms of strict reporting, they are numbered, endorsed with the signature and seal of the employer.

Video - how to certify the book of accounting for the movement of work books:

How to fill out a work book

Title page

• According to the passport data, the full name of the employee is entered without abbreviations. If a change of surname occurs during employment, an authorized person makes a correction on the basis of a passport and a certificate of surname change. Former data are crossed out with one line, new ones are entered. The personnel officer on the cover prescribes a link to the document that served as the basis for the change, certifies the entry with a signature and seal. In some cases, instead of a passport, a personnel officer may be guided by another identity document.
• Date of birth - the value is written according to the formula day.month.year.
• Education. The data is entered on the basis of the document provided by the employee, without abbreviations. In the event that the employee has increased the level of education or received additional, the data is replenished, without strikethroughs.
• The specialty is prescribed strictly in the nominative case, on the basis of a document on education - for example, "salesman". If an employee enters a place of employment that requires special knowledge or special training, additional documents must be present confirming this knowledge.
• Date of completion. After hiring, filling must be done within five days.
• Signature and transcript of the responsible person and employee.
• Organization seal.

A video that tells how to fill out the title page of a work book:

Information about hiring

• Seal of the organization, details in words. If available, its abbreviated name is indicated.
• I Count. Sequence number of the entry. If this is the first entry, the number "1" is put, etc.
• II column. The date the employee was hired.
• Accepted/accepted in "department name" for position "X". Information is entered in accordance with staffing. Fits on the same level with the date of admission in column III.
• Column IV contains the number and date of the document that became the basis for employment, usually this is an order.

Video - how to make notes about work in a work book:

AT this section displays information about the establishment of an additional profession, the assignment of a new rank, rank, a change in the name by the employing organization during reorganization, part-time work.

Translation records

• If a person is transferred from external organization, records are made about the dismissal in column III "Information about work", indicating information about the employee's initiative (if any). Next, a record of admission to a new place of employment is indicated, with a note on the implementation of the transfer procedure.
• For an internal transfer, it is enough to indicate the new place of employment and the basis for the transfer.

Transfer Recording Algorithm

• Column I - record number - the serial number is affixed;
• II column. The calendar date is indicated in Arabic numerals;
• III column - a record of the transfer;
• Column IV - the number and date of the document that served as the basis for the transfer.

Dismissal

Algorithm for making records of dismissal:

• I column put the serial number of the record;
• II column - the calendar date of dismissal is indicated in Arabic numerals;
• III column - a record of dismissal with reference to Art. TC (in full accordance with the wording of the law);
• Column IV - the number and date of the document that served as the basis for dismissal.
• seal and signature of the head or authorized person. Employee's signature.

Exceptions: if the employee did not appear to receive the document in his hands, the employer sends him a notification about the need to appear and receive the TC or provide consent to send it by post. Starting from the date of submission of the notice, the employer is relieved of responsibility for the storage of the document.

part-time

If the employee takes the initiative, a part-time entry is entered into the document in the personnel department of the main place of employment. The employee must bring the following documents to the Human Resources Department:

• a copy of the labor agreement certified by the director of the part-time company;
• a request for an entry in writing.

How to properly certify a copy

• an authorized person makes copies of all pages of the document that contain entries;
• the copy sheets are stamped, the current date, the resolution "copy is correct", the signature of the inspector of the personnel department or other authorized person. The document must contain a note that the employee is working at this place at the moment.

A copy of the work book is accepted at the place of demand as a document confirming the employment of a person.

Duplicate

In the event that the document is lost due to the fault of the employee, he must notify the employer about this by submitting an application “about the loss of the work book”. Within 15 working days from the date of submission of the application, the employer provides a duplicate.

Information contained in the duplicate

• the total work experience of the employee before entering this place of employment. The length of service should be indicated in total, without specification;
• specific information about the activities in this organization.

Grounds for issuing a duplicate

• TC is unusable;
• loss of TC;
• a court decision declaring an entry in the Labor Code invalid. The employer provides the employee with a duplicate with all records, except for the unusable one.

Insert

An insert is required when it is not possible to make new entries in a document. This is a legal continuation of the TC, which is issued and subject to registration in the general manner. An insert without labor is invalid. In the book itself there should be a mark on the attachment of an additional document.

Mistakes

• On the title page, erroneous information is crossed out with one line, correct data is entered. On the reverse side covers in without fail a link to the relevant document is written confirming the correctness of the new data.
• Section corrections do not allow strikethroughs. The new entry is invalidated, which is mandatory. Then the specialist enters the correct information.
• Errors are corrected only by the actual employer. If adjustments are made at a new place of work, there must be a basis in the form of a document from a previous employer that made an inaccuracy.

Error logging algorithm

• Column I - serial number of the record;
• Column II - the date on which the entry was declared invalid, that is, the actual date of the correction;
• Column III verbatim: “The entry under No. X is invalid”;
• II column - the date of the new correct entry is indicated;
• III column - a new entry is made;
• Column IV - the number and date of the document that became the basis for entering the correct data.

Filling out a work book by an individual entrepreneur

Carries out personnel records according to the same scheme as all employers, but can use a simplified scheme.

Algorithm for keeping records of hiring for individual entrepreneurs

• III column - the name of the employer is indicated - " Individual entrepreneur XXX";
• Column I - serial number of the record;
• Column II - date of admission to the staff;
• III column - on the same level with the date - information on employment, indicating the position;
• Column IV - the number and date of the order, which is the basis for enrolling an employee in the state.

A sample of filling out a work book by an individual entrepreneur:

If the employer is an individual

In this case, the employer does not have the legal right to make entries in the Labor Code of employees. Individual acting as an employer is not entitled to draw up a document for those employees who come to work for the first time.

Additional instructions

• Records of appointment/election as the general director of the company: in the wording of the employment of the director of the company, the word “elected” can be used instead of “appointed” if the director is elected by the general meeting. Column IV should indicate the protocol general meeting, order, with corresponding numbers and dates.
• Hiring a branch. If an employee is hired by a branch, in practice it is legal to use two options for indicating the branch: in the entry for employment itself and in the title, after indicating the name of the organization - both entries are kept in column III.

If the employer treats its employees with respect, the accounting and maintenance of work books will be carried out correctly and in accordance with the law. This is one of the foundations of a successful and prosperous business.