There are various forms of ledgers. Often, accounting programs offer a cumbersome multi-window interface that makes it difficult to get started with the program.

Working with such a correspondence log forces the user to constantly look for the menu items necessary to perform a particular action, now and then open and close new windows, in which the program functionality is scattered.

A sample register of incoming and outgoing documents - an electronic register presented on our website - has a number of advantages. The characteristic name for the program was not chosen by chance. Comfortable MAGAZINE is really convenient: almost all actions related to logging take place in only two windows - the main window and the letter editing window.

AT Convenient MAGAZINE even to make new entries in the associated database tables, there is no need to open a new window, although this option is also provided.

The structure of the letter editing window reflects the features of the workflow of a particular institution. On our website you can download the accounting program in the presented form. But the program can also partially or completely redesigned in accordance with the requirements of your organization.

Document Registration Program
Handy XP Magazine

• Main window

  
  

  The main window of the electronic journal for registering incoming and outgoing documents is a table containing the most important information on letters.
  Each line of the log allows you to get a complete picture of a particular letter.

  The actions that are supposed to be performed with the selected letter are directly accessible in the toolbar and are duplicated in the context menu. Double-clicking the left mouse button on the line with information about the letter opens the window for editing this letter.

• 
  

  The letter editing window has all the tools for working with the fields of tables of the relational database selected in the corresponding dialog when starting to work with the program.

  You can enter new values ​​into related database tables without leaving the current window.

• 
  

  When you start the program, you are given the opportunity to select the database that will be used during work. You can work with the Microsoft SQL Server Compact Edition version 4 format file or directly with Microsoft SQL Server.

  By default, the Microsoft SQL Server Compact Edition format file is selected, which is supplied with the "Convenient Journal" program and is located in the same folder with the UZh.exe executable file. Thus, to start working with the program, you can simply click the "Open" button in this dialog box.

  It is also possible to specify the path to the database file in the program shortcut. For example, when using the key -sqlcepath "C:\db\myBase.sdf" the corresponding path will be specified in the database file selection field when starting the program.

• Print window

  
  

  Printing of the log of registration of letters is carried out from the main window of the program.
  When you print an accounting journal, you can select which records to print and center the table on the sheet.

• Main window - Menu

  

  The commands of the toolbar of the main program window are duplicated in the context menu.

  Pressing the right mouse button selects the line in the this moment under the cursor.

• Main window - Search by letter number

  

  In the main window, the ability to search and filter messages by incoming number is implemented.

  The table will display all letters, the number of which contains the numbers entered in the search field.

• Main window - Search by counterparty

  

  In addition to searching by the incoming number, there is also the possibility of searching for a letter by the name of the client with auto-completion of the search string by the first letters of the entered word.

  The search is optimized and is carried out not for all available clients in the corresponding database table, but only for those with which specific letters are associated.

• Contractors

  
  

  The ability to enter a new record in the database tables is present in the "Edit message" window itself: just enter the required value in the field with a drop-down list.
  If the entered value is not in the database, a save prompt will be displayed and, if confirmed, a new stock will appear in the database and the contents of the drop-down list will be updated accordingly.

• Letter editing window - Fields

  

  Fields changed during editing are marked with a special icon.

  Visual control of the entered changes greatly simplifies the work with the form of editing the letter.

• Letter editing window - Autocomplete

  

  Autocompletion of the outgoing number has been implemented in the "Editing a letter" window.

  In this case, the outgoing number is built on the basis of the incoming number, taking into account the number assignment rule adopted in the organization.

• Reference books

  

  The window that allows you to edit records in the database table is called from the "Edit message" window by pressing the button located to the right of each field with a drop-down list. When working with a SQL Server CE database file, you can delete records without any restrictions. When working with SQL Express, you can only delete records that are not related by a foreign key.

• Main window - Export

  
  

  The program provides for the export of the entire log or only selected records to Excel. When printing, it is also possible to select one or more records.

A program for accounting for incoming and outgoing correspondence and internal documents of the organization.

The software product can be customized to suit the needs of your organization.

Information about all the correspondence of your company, as well as internal documents (orders, instructions, and so on) is in one place - Document Registration Logs, and you can always easily find the right one.

All information about each incoming, outgoing or internal document presented clearly in the Card of the relevant document

You can set up the format of the document number as it is customary in your office work

You will not forget in the daily bustle of work about the deadline for an unfulfilled document! And you don’t have to sort through a pile of papers in search of such documents either - the program will remind you of them itself

Notifications will only be received by authorized officials: Alerts are configured per user. You can also view reminders in the form of a calendar!

To start working with the program, you do not have to manually enter documents for previous years - you can automatically download them from an Excel file.

Convenient team work on documents is provided with support for the network mode and the ability to differentiate rights. Access and work with the program "Registration of documents of the organization 4.8" is strictly regulated: three levels of access are implemented depending on the functions allowed to the user - administrative, user and only for viewing (without the right to make changes). Additionally, it is possible to fine-tune access to logs for each access level.

Support for working with a scanner will allow you to easily load scanned copies of original documents into the program, there is the possibility of streaming scanning when using a scanner that supports automatic sheet feeding.

The officials responsible for the execution of documents will be notified in time about the receipt of new tasks for them - the program has the functions of sending notifications by e-mail with the ability to link files, store messages and search through them

Maintaining documents of any number of companies in one program: all information on documents is in one place, it is accessible and conveniently presented

The "See only your documents" function allows you to share documents between executors, eliminating the possibility of viewing and correcting other people's documents.

For daily automatic archiving of file versions of programs by time, you can use the free utility Automatic File Archiving.

To install the free version of the program:

*Product support is provided via the Internet.

License for 1 workplace the standard (non-SQL) version of the program is provided free of charge, without restrictions.

To purchase additional network jobs, send us an application to the address, indicate in it the name of your company, the name of the product (“Registration of documents of the organization 4.8”) and the number of additional jobs, and we will send you a contract and an invoice.

Pay the bill in any way convenient for you.

After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it.

The price of the program "Registration of documents of the organization 4.8"

Basic version- 1 workplace - Free

from 2nd to 5th inclusive - 4000 rubles for 1 workplace
from the 6th to the 10th inclusive - 3000 rubles for 1 workplace
from the 11th to the 20th inclusive - 2000 rubles for 1 workplace
from the 21st and more - 1000 rubles for 1 workplace

Price Calculator

0+1*4000=4000 rub.

0+4*4000+1*3000=19000 rub.

0+4*4000+5*3000+10*2000+5*1000=56000 rub.

* Price includes 1 year technical support by phone and via the Internet.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When you turn on the mode "Control room"

For organizations that require increased data storage reliability and access security to information, blocking unauthorized access to data, possible built-in data encryption, the ability to use a web client to view documents and an android application to notify performers about the receipt of documents and control the execution of documents, there are versions of the program Registration of organization documents for Microsoft SQL Server and PostgreSQL.

To purchase the program "Registration of documents of the organization" SQL version:

1. Download the demo version of the program (installation file for MS SQL Server and for PostgreSQL) and install the program.

2. Send us an application to This email address is being protected from spambots. You need JavaScript enabled to view it., indicate in it the name of your company, the name of the product (“Registration of organization documents 4.8 version of MS SQL” or"Registration of organization documents 4.8 PostgreSQL version") and the number of jobs, and we will send you a contract and an invoice.

3. Pay the bill in any way convenient for you.

4. After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it. payment confirmation (copy or number of payment order, date and amount of payment), and we will send you a registration code and an activation code.
Original documents (agreement, act of acceptance and transfer of use rights, invoice, invoice, license agreement) are sent by mail after payment.

The price of the program "Registration of documents of the organization 4.8 version of MS SQL"

Basic version- 1 workplace - 9000 rubles

Additional jobs (for joint work over the network):
from 2nd to 5th inclusive - 6000 rubles for 1 workplace
from the 6th to the 10th inclusive - 5000 rubles for 1 workplace
from the 11th to the 20th inclusive - 4000 rubles for 1 workplace
from the 21st and more - 3000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price Calculator

An example of cost calculation for 2 workplaces:
9000+1*6000=15000 rub.

An example of cost calculation for 6 workplaces:
9000+4*6000 +1*5000 =38000 rub.

An example of cost calculation for 25 workplaces:
9000 +4*6000 +5*5000+10*4000+5*3000=113000 rub.

When choosing the extended warranty option, the cost of an additional year of support is 20% of the cost of licenses.

* The term of the license is not limited.

"Control room" 1 month is provided free of charge, the cost of a time-limited license is 12,000 rubles.

PostgreSQL is a freely distributed SQL server, which is a worthy alternative to the commercial Microsoft SQL Server, the PostgreSQL DBMS is especially relevant for public institutions within the framework of compliance with the policy of using Russian software products.

The price of the program "Registration of organization documents 4.8 PostgreSQL version"

Basic version- 1 workplace - 10,000 rubles

Additional workplaces (for network collaboration):
from 2nd to 5th inclusive - 7000 rubles for 1 workplace
from the 6th to the 10th inclusive - 6000 rubles for 1 workplace
from the 11th to the 20th inclusive - 5000 rubles for 1 workplace
from the 21st and more - 4000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price Calculator

An example of cost calculation for 2 workplaces:
10000+1*7000=17000 rub.

An example of cost calculation for 6 workplaces:
10000+4*7000 +1*6000 =44000 rub.

An example of cost calculation for 25 workplaces:
10000 +4*7000 +5*6000+10*5000+5*4000=138000 rub.

*Price includes 1 year of phone and web technical support. When choosing the extended warranty option, the cost of an additional year of support is 20% of the cost of licenses.

* The term of the license is not limited.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When the mode is turned on "Control room" 1 month is provided free of charge, the cost of a time-limited license is 12,000 rubles.

Among program users State Unitary Enterprise of the City of Moscow "Department for the Reconstruction and Development of Unique Objects", JSCB "Russian Trust Bank", LLC "KB Finance Business Bank", Commercial Bank "RBA", LLC "Multipurpose Processing Company", OJSC "Tsentromashproekt", OJSC "Krasnogorsky Zavod" "Electric motor", GKU RD "Directorate of a single state customer-developer" of the city of Makhachkala and many others.

At any enterprise with a large turnover, there are always problems with maintaining business documentation, in particular, with its storage and processing. In such organizations, important papers accumulate in as soon as possible, so after a while it becomes actual problem their storage, as well as a set of additional difficulties accumulating, such as compliance with necessary conditions for the safety of papers, their proper systematization and archiving.

Of course, the days when official documents accumulated on dusty shelves, lost in a pile of unnecessary waste paper, are long gone. Nowadays, thanks to the development information technologies, there are special computer programs and electronic systems. For example, "Registration of documents of the organization 4.2" (can be downloaded at www.araxgroup.ru), which is designed to record incoming and outgoing correspondence and internal documents of the organization. Thanks to its skillful use, the question does not arise of what to do with old orders and instructions and how to ensure their safe storage.

How the application works: main features

With the help of a convenient and intuitive application for an ordinary PC user, you can quickly organize the accounting of relevant documentation at all levels of the company's work and in any format, as well as create the necessary reports. The system provides a full cycle of work with a document: from creation and processing to saving to an archive, so we can say with confidence about the complete automation of document management in an enterprise and its conversion into electronic format. Now all the processes directly related to the maintenance of documentation at the enterprise do not require careful and painstaking control over the implementation of certain actions. The program will do everything on its own and remind you of the deadlines for documents.

All relevant papers, as well as incoming / outgoing information, are stored in the Document Registration Logs of the program, so find required document won't be too difficult. Will not cause inconvenience and printout electronic document, because any modern format is available - Word / Writer, Excel / Calc - with the ability to continue file work in "native" applications.

Program Benefits

In addition to the possibility of using your own visual template in the form of a card, the program gives the user the following advantages:

• setting alerts for authorized officials individually, with the creation of a calendar reminder;
• regulated access to the program depending on the level of activity - from simple viewing without the right to make changes to administrative control;
• creation of scanned copies of documentation;
• setting access rights to document logs, the ability to enable the visibility mode of only your documents;
• support for a network mode of operation to ensure productive and comfortable work in a team;
• sending notifications via Email or by the program's internal mail;
• the ability to store documents of several companies at once;
• implementation of quick analysis, editing and search for individual journal fields - the program will automatically generate the necessary reports;
• integration with the free Asterisk IP telephony server, which allows you to find up-to-date information before picking up the handset.

Thus, the improved utility "Registration of documents of the organization 4.2" will allow you to create a single business space with a simple, secure and reliable system management. And with the help of a special application for Android, you can stay in touch under any circumstances, get acquainted with incoming documents and report on performance, even if only a smartphone is at hand.

04.02.2016 Registration of correspondence on the computer has a number of undeniable advantages over conventional non-electronic journals. Here are just a few of them, which greatly simplify the registration of documents and increase the efficiency of the company's internal office work.
1. United reference system. Initially formed directories (employees, types of correspondence, addressees, etc.) make it possible to use them effectively in the future: they eliminate the ambiguous interpretation of the same values, they are used when searching and selecting documents according to certain criteria (documents for a specific contractor, by type of correspondence, by nomenclature of cases etc.), are used in the final reporting on office work.
2. Incoming and outgoing documents(correspondence) is in a single file cabinet, unlike different paper magazines during regular registration. This card file can have an unlimited size (compared to ordinary magazines) and store documents for the entire history of the company. This allows you to quickly find required documents in the electronic archive.
3. Ability to store in electronic correspondence file copies of paper documents (scanned, electronic files signed with EDS ( electronic signature). When sharing such an electronic journal of correspondence (in computer network company), each employee, in accordance with his level of access (role), can have instant access to the required registered incoming / outgoing document, as well as its electronic copy. When using EDS within a company, there is the possibility of abandoning conventional paper media, which significantly reduces financial costs.
4. Control over the execution of incoming documents. The efficiency compared to a regular magazine is also obvious. This is the speed of selection of documents under control, the possibility of carrying out not only current control, but also preliminary (future periods). Detailed information about the control over the execution of incoming correspondence
5. Printing output documents: registers of registered incoming / outgoing correspondence, registers of documents under control (having deadlines), document resolution, registration card, information about the movement of the document. In all cases, when printing documents, ready-made templates are used. This allows you to automatically receive ready-made documents in seconds.
The advantages of electronic journals compared to paper journals are far from complete.
The purpose of this article is to acquaint the reader with the capabilities of the AC "" program when registering incoming / outgoing documents. The advantages described above are also implemented in it.

In a programme Electronic journal correspondence registration of incoming and outgoing documents is carried out in the file of documents. Activation of the mode of electronic file of documents is carried out by selecting the main menu item of the program "Registration - File of documents":

Appearance of the card index of documents AS Electronic Correspondence Journal looks like this:


The interface of the document file cabinet (assignment of individual elements of the file cabinet toolbar, file cabinet context menu, data table) is described in detail in the user manual in paragraphs 3.2.1 - 3.2.3. () .
To register an incoming or outgoing document in the electronic file of documents AS "Electronic Journal of Correspondence" it is necessary to press the button "Functions - New" on the toolbar. The program will open a window for registering the document:

Depending on the selection of the "Correspondence classification" field, the registration of an incoming or outgoing document will continue.

For an incoming document, the registration card has appearance:


After entering information about the incoming / outgoing document in the registration card, to complete the registration of the document, you must click on the "Save F2" button in the toolbar (there is alternative way saving documents - keyboard key F2).
After saving the document, information about it will be reflected in the data table of the electronic filing cabinet.
More detailed information about registration of correspondence in the AC program Electronic Journal of Correspondence, see the User Manual p.3.2.4-3.2.10 (

A program for accounting for incoming and outgoing correspondence and internal documents of the organization.

The software product can be customized to suit the needs of your organization.

Information about all the correspondence of your company, as well as internal documents (orders, instructions, and so on) is in one place - Document Registration Logs, and you can always easily find the right one.

All information about each incoming, outgoing or internal document is presented clearly in the Card of the corresponding document

You can set up the format of the document number as it is customary in your office work

You will not forget in the daily bustle of work about the deadline for an unfulfilled document! And you don’t have to sort through a pile of papers in search of such documents either - the program will remind you of them itself

Notifications will only be received by authorized officials: notifications are configured for each user. You can also view reminders in the form of a calendar!

To start working with the program, you do not have to manually enter documents for previous years - you can automatically download them from an Excel file.

Convenient team work on documents is provided with support for the network mode and the ability to differentiate rights. Access and work with the program "Registration of documents of the organization 4.8" is strictly regulated: three levels of access are implemented depending on the functions allowed to the user - administrative, user and only for viewing (without the right to make changes). Additionally, it is possible to fine-tune access to logs for each access level.

Support for working with a scanner will allow you to easily load scanned copies of original documents into the program, there is the possibility of streaming scanning when using a scanner that supports automatic sheet feeding.

The officials responsible for the execution of documents will be notified in time about the receipt of new tasks for them - the program has the functions of sending notifications by e-mail with the ability to link files, store messages and search through them

Maintaining documents of any number of companies in one program: all information on documents is in one place, it is accessible and conveniently presented

The "See only your documents" function allows you to share documents between executors, eliminating the possibility of viewing and correcting other people's documents.

For daily automatic archiving of file versions of programs by time, you can use the free utility Automatic File Archiving.

To install the free version of the program:

*Product support is provided via the Internet.

A license for 1 workstation of the standard (non-SQL) version of the program is provided free of charge, without restrictions.

To purchase additional network jobs, send us an application to the address, indicate in it the name of your company, the name of the product (“Registration of documents of the organization 4.8”) and the number of additional jobs, and we will send you a contract and an invoice.

Pay the bill in any way convenient for you.

After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it.

The price of the program "Registration of documents of the organization 4.8"

Basic version- 1 workplace - Free

from 2nd to 5th inclusive - 4000 rubles for 1 workplace
from the 6th to the 10th inclusive - 3000 rubles for 1 workplace
from the 11th to the 20th inclusive - 2000 rubles for 1 workplace
from the 21st and more - 1000 rubles for 1 workplace

Price Calculator

0+1*4000=4000 rub.

0+4*4000+1*3000=19000 rub.

0+4*4000+5*3000+10*2000+5*1000=56000 rub.

*Price includes 1 year of phone and web technical support.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When you turn on the mode "Control room"

For organizations that require increased data storage reliability and access security to information, blocking unauthorized access to data, possible built-in data encryption, the ability to use a web client to view documents and an android application to notify performers about the receipt of documents and control the execution of documents, there are versions of the program Registration of organization documents for Microsoft SQL Server and PostgreSQL.

To purchase the program "Registration of documents of the organization" SQL version:

1. Download the demo version of the program (installation file for MS SQL Server and for PostgreSQL) and install the program.

2. Send us an application to This email address is being protected from spambots. You need JavaScript enabled to view it., indicate in it the name of your company, the name of the product (“Registration of organization documents 4.8 version of MS SQL” or"Registration of organization documents 4.8 PostgreSQL version") and the number of jobs, and we will send you a contract and an invoice.

3. Pay the bill in any way convenient for you.

4. After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it. payment confirmation (copy or number of payment order, date and amount of payment), and we will send you a registration code and an activation code.
Original documents (agreement, act of acceptance and transfer of use rights, invoice, invoice, license agreement) are sent by mail after payment.

The price of the program "Registration of documents of the organization 4.8 version of MS SQL"

Basic version- 1 workplace - 9000 rubles

Additional workplaces (for network collaboration):
from 2nd to 5th inclusive - 6000 rubles for 1 workplace
from the 6th to the 10th inclusive - 5000 rubles for 1 workplace
from the 11th to the 20th inclusive - 4000 rubles for 1 workplace
from the 21st and more - 3000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price Calculator

An example of cost calculation for 2 workplaces:
9000+1*6000=15000 rub.

An example of cost calculation for 6 workplaces:
9000+4*6000 +1*5000 =38000 rub.

An example of cost calculation for 25 workplaces:
9000 +4*6000 +5*5000+10*4000+5*3000=113000 rub.

When choosing the extended warranty option, the cost of an additional year of support is 20% of the cost of licenses.

* The term of the license is not limited.

"Control room" 1 month is provided free of charge, the cost of a time-limited license is 12,000 rubles.

PostgreSQL- this is a freely distributed SQL server, which is a worthy alternative to the commercial Microsoft SQL Server, PostgreSQL DBMS is especially relevant for government agencies in compliance with the policy of using Russian software products.

The price of the program "Registration of organization documents 4.8 PostgreSQL version"

Basic version- 1 workplace - 10,000 rubles

Additional workplaces (for network collaboration):
from 2nd to 5th inclusive - 7000 rubles for 1 workplace
from the 6th to the 10th inclusive - 6000 rubles for 1 workplace
from the 11th to the 20th inclusive - 5000 rubles for 1 workplace
from the 21st and more - 4000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price Calculator

An example of cost calculation for 2 workplaces:
10000+1*7000=17000 rub.

An example of cost calculation for 6 workplaces:
10000+4*7000 +1*6000 =44000 rub.

An example of cost calculation for 25 workplaces:
10000 +4*7000 +5*6000+10*5000+5*4000=138000 rub.

*Price includes 1 year of phone and web technical support. When choosing the extended warranty option, the cost of an additional year of support is 20% of the cost of licenses.

* The term of the license is not limited.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When the mode is turned on "Control room" 1 month is provided free of charge, the cost of a time-limited license is 12,000 rubles.

Among program users State Unitary Enterprise of the City of Moscow "Department for the Reconstruction and Development of Unique Objects", JSCB "Russian Trust Bank", LLC "KB Finance Business Bank", Commercial Bank "RBA", LLC "Multipurpose Processing Company", OJSC "Tsentromashproekt", OJSC "Krasnogorsky Zavod" "Electric motor", GKU RD "Directorate of a single state customer-developer" of the city of Makhachkala and many others.