• On 06.10.2017
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• 223-FZ, 44-FZ, State Defense Order, UIS, Purchases from a single supplier, Request for quotations, Competition, Electronic auction, ETP

When faced with a purchase under a government order for the first time, the supplier runs the risk of getting confused in the numbers. These are the different numbers that are assigned to procedures and contracts. Today we will talk about them in more detail.

Registration number or notification number

The first of the numbers that the supplier will see is the purchase number assigned by the EIS. The exception is commercial tenders, as they are not published in the system. Purchases under 44-FZ have only one number - the one assigned to the notice in the EIS. Purchases under 223-FZ have two numbers: a number from the EIS, as well as a number assigned to an electronic trading platform on which the procedure is performed. Commercial tenders have a single number, which is assigned by the ETP.

Purchasing identification code

Procurements within the framework of securing a state order have an identification code or purchase number, abbreviated as IKZ. This code is assigned either to the entire purchase or to a separate lot. It must be indicated in the planning documents, in the notice, in the procurement documentation, in the contract and other documents with which it is necessary to draw up the procedure in accordance with the requirements of 44-FZ.

Registration in ERUZ EIS

From January 1, 2019 to participate in trading under 44-FZ, 223-FZ and 615-PP registration required in the ERUZ registry ( Single register procurement participants) on the EIS portal (Unified Information system) in the field of procurement zakupki.gov.ru.

We provide a service for registration in the ERUZ in the EIS:

The IPC is a 36 digit number. Knowing the rules for its formation, you can decipher any purchase.

• this year, all purchases under 44-FZ began with the number 17, since the first two digits of the IPC are the year of the procedure;
• the next 19 digital values ​​​​are the customer code (for all purchases of the organization, this part of the IPC will be the same);
• followed by a four-digit purchase number in the procurement plan - it corresponds to the numerical values ​​​​of positions 23-26;
• positions 27-29 correspond to the three-digit purchase number in the schedule;
• the next 4 digits, that is, positions 30-33, is the code of the procurement object according to OKPD2 (class, subclass, group);
• and, finally, the last 3 digits of the IPC (positions 34-36) correspond to the code for the type of budget expenditures.

If the purchase is unscheduled or small, then instead of the OKPD2 code, “0000” is affixed. This, for example, is a small purchase of up to 100 thousand rubles, the purchase of medications for the appointment of the commission, the purchase of the services of a guide from an individual, and so on.

The IKZ first appears in the schedule and remains unchanged until the end of the document storage period.

Note! If the contract with a single supplier is concluded verbally, then the IPC must be indicated in other documents that accompany the execution of the contract. For example, in an invoice, an act of work performed, and so on. This will prove that the supply of goods, provision of services or performance of work is carried out within the framework of the concluded state contract.

Numbers in the schedule

Turning to the customer's schedule, the supplier will see several numbers assigned to this purchase at once.

In the UIS, the supplier immediately sees 3 numbers related to one public procurement:

Contract numbers

Contracts are also assigned a number, and not just one.

If the procedure was not carried out in the form electronic auction, and, for example, a request for quotations or an open tender, then the contract will be concluded in the classic paper version. It will contain a number determined in accordance with internal order accounting of contracts with the customer.

If the procedure is carried out in the form of an electronic auction, then there is no paper contract. But this does not mean that electronic document no number. The information about the contract indicates its registry number, which may correspond to the number assigned to the electronic auction on the ETP. Or, as in the case of a paper contract, the number can be assigned by the customer in accordance with its internal contract numbering procedure.

Another number is assigned to the contract when, after its conclusion, it is sent to the EIS in the register of contracts. By this number it will also be possible to find the contract in other registries in which it will fall. For example, look at the report on its execution in the register of reports.

And the last number is the state contract identification code (IKG). It refers to those of them that are associated with the state defense order and treasury support. Do not confuse it with the registration number of the contract, although they partially coincide. The IGC consists of 20 digits, the first 19 of which are the registry number of the state contract. The last digital value of the ICG: "1" - if the contract is related to state secrets and "0" - if not.

Government contract ID introduced to make it easier to track traffic budget funds. It must be indicated in all documents related to settlements, including invoices - in regular, advance and adjustment invoices.

Author: Herzenberg Anastasia May 25, 2017 For light and quick search necessary procedure and ensuring the relationship between all documents, the organizer is obliged to assign a unique identifier to each procedure. Every day, hundreds of various procurement procedures are carried out, information about which is collected in the Unified Information System (UIS). In this article, we will tell you why the IPC is needed, how to form it correctly according to 44-FZ. What is IKZ in 44-FZ In simple terms, it is a digital cipher (a sequence of 36 digits) that contains information about the customer, the order, and even the source of funding. IPC must be indicated in the plan, schedule, contract, notices and other documentation. The obligation to determine the IPC is assigned to all customers who carry out orders within the framework of 44-FZ.

Where is the ikz indicated in the contract

Attention

the federal law dated 05.04.2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”. Here, the IPC should be indicated in accordance with paragraphs. 1.1 p. 1 h. 2 art. 25 of the Law on the contract system. Part 2 Art. 114 of the Law on the contract system. For example, Decision of the Federal Antimonopoly Service of the Russian Federation dated February 15, 2016 in case No. KGZ-026/16. Letter of the Ministry of Economic Development of the Russian Federation dated March 11, 2016 No. OG-D28-3732. Part 3 Art. 23 of the Law on the contract system, the procedure for the formation of the IPC, approved. Order of the Ministry of Economic Development of the Russian Federation of June 29, 2015 No. 422. The procedure for assigning, applying, and changing the identification codes of banks and customers in order to maintain a register of contracts concluded by customers, a register of contracts containing information constituting a state secret, and a register of bank guarantees, approved.

Ikz in the contract in accordance with the provisions of law No. 44-fz

Purchases from a single supplier, contractor, performer (SP) for an amount not exceeding 100 thousand or 400 thousand rubles. (for state or municipal institution culture, the statutory goals of which are the preservation, use and popularization of objects cultural heritage, as well as another state or municipal institution (zoo, planetarium, park of culture and recreation, nature reserve, botanical garden, national park, natural park, landscape park, theater, institution carrying out concert activities, television and radio broadcasting institution, circus, museum, house of culture, palace of culture, club, library, archive), for state or municipal educational organization, physical culture and sports organization) (clauses 4 and 5 of part 1 of article 93). 3.

Where in the contract is it necessary to indicate the identification code of the purchase?

An “other document” can be, for example, an agreement on holding a joint tender or auction. This article will consider the features of the application of the rule and the formation of the IPC.
The requirement to use the IPC entered into force on 01/01/2016, and therefore if, for example, placing a schedule for 2016 in the EIS on the last day of 2015, the customer could not indicate this code in it and in the corresponding subsequent notice of purchase, in actions the customer has not yet violated the Law on the contract system, then from 01/01/2016 this is already a violation. Thus, the use of the IPC is provided for in the planning documents (procurement plan and schedule) for 2017 and subsequent periods, and the indication of the IPC in other documents (notice, procurement documentation, contract) without its indication in the procurement plan and the procurement schedule The law on the contract system is not provided.

Purchasing identification code

Important

Unique values ​​from 001 to 999 are assigned within the corresponding purchase sequence number in the purchase plan (see previous paragraph). Moreover, at the stage of formation and approval by the customer of the procurement plan for the next financial year and planning period, when generating the procurement identification code, the values ​​\u200b\u200bof “0” are indicated in the named categories.

Info

And at the stage of formation and approval by the customer of the procurement schedule for the next financial year, these categories indicate the serial number of the record of this procurement, formed within the number of the aggregated procurement in accordance with the approved procurement plan. Thus, it is possible to create several items of the procurement schedule based on one item of the procurement plan, as stated in the Letter of the Ministry of Economic Development of the Russian Federation of September 30, 2016 No. D28i-2671.

IKZ in the contract

The procurement identification code is generated using the EIS. Which documents require the code The organizer is obliged to register it in all the following documents:

1. Plan, as well as a prepared schedule.
2. Order notice.
3. Invitations sent to potential participants in the procedure.
4. Purchasing documentation.
5. Contract and all appendices to it.

After the final formation of the IPC and inclusion in the plan, changes are not allowed. The period of storage of this information in accordance with the law is 5 years. What the IPC consists of (purchase code) The first two digits (1-2 digits) indicate the year in which the procurement procedure is carried out.

The last pair of digits is taken, for example, for 2018 - 18. The next 20 positions (3-22 digits) are the identifier code of the customer organization.

Forum about public procurement and tenders good-tender

So digits 30-33 are not indicated (0000 is put down instead) if the following are purchased:

• services for organizing concerts or festivals;
• services of teachers or guides;
• travel related services;
• medicines;
• from a single supplier.

Purchasing identification code according to 44-FZ, sample As an illustrative example, we will draw up an IPC for the purchase of cable and wire products, which is carried out by the State Hermitage Museum, St. Petersburg, in 2018. In this case, the compilation sequence is as follows.
Step 1. The order is placed in 2018, so the first pair of digits is 1 and 8. Step 2. Determine the identifier of the State Hermitage - 17830002416784101001. Step 3. Enter the purchase number. Let's say this is the fifth Hermitage procedure this year. Hence the number is 0005. Step 4.

Purchasing identification code application

The procurement identification code must be indicated in the procurement plan, schedule, notice of procurement, invitation to participate in the selection of a supplier carried out by a closed method, procurement documentation, in the contract, as well as in other documents, for example, in an agreement on holding a joint tender or auction. Consider the features of the application and formation of the IPC 29.06.2017 Author: K. G. Chagin supplier (contractor, performer), carried out by a closed method, procurement documentation, in the contract, as well as in other documents provided for in Part 1 of Art. 23 of this law.

bad request

GRU) to meet state and municipal needs, formed on the basis of OKPD 2, with detailing up to the GRU group, where the 30th, 31st category is a class, the 32nd category is a subclass, the 33rd category is a group. Note that prior to placement in the EIS and the start of applying the specified catalog, customers need to be guided here only by OKPD 2. 6. 34th - 36th digits (3 digits) - code for the type of expenses according to the budget classification of the Russian Federation, determined in accordance with the budget legislation of the Russian Federation . As an example, let's analyze the IPC of a specific purchase, information about which is posted in the EIS - the purchase of a software package for organizing an electronic archive internal documents The Main Military Investigation Department of the Investigative Committee of the Russian Federation by holding an electronic auction with the NMCC in the amount of 500 thousand rubles.

Forum of the Public Procurement Institute (Moscow)

Good afternoon, Svetlana Nikolaevna, Article 23 of the Federal Law No. 44-FZ establishes, 1. The procurement identification code is indicated in the procurement plan, schedule, notice of the procurement, invitation to participate in the identification of the supplier (contractor, performer), carried out in a closed way, documentation on procurement, in the contract, as well as in other documents provided for by this Federal Law.

The draft contract is part of the documentation. In addition, 44-FZ states that the contract is concluded by including in the draft contract attached to the documentation the conditions for the execution of the contract proposed by this participant. (i.e. you draw up a contract, filling out the project only with the conditions from the participant's application).

Customer (state state-financed organization) additional cash for procurement under Federal Law No. 44-FZ for the repair of buildings according to CWR 243 and for the supply of equipment according to CWR 244. When generating the procurement identification code, the customer correctly generated the procurement identification code for CWR 243, and made a mistake for CWR 244. All information is posted in the EIS. When generating notices, holding an electronic auction, signing contract IKZ left with an error. What should he do now and pay for the delivered goods so that there is no misappropriation of budgetary funds?

Answer

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - it is allowed to carry out both electronic and paper procedures. From 2019, competitions, auctions, quotes and requests for proposals on paper will be prohibited, with eight exceptions.
Read what purchases to make at the ETP, how to choose a site and get electronic signature, according to what rules to conclude contracts during the transition period and after.

Since the IPC remains unchanged until the moment when the period for storing information and documents on the purchase ends, in this case, cancel the purchase with the wrong CWR and create a new item in the purchase plan and schedule.

Since the contract has already been concluded, it must be terminated and a new one must be concluded indicating the correct IPC.

How to change CWR in IKZ

Igor Tsukanov, Desk Officer, Procurement Division, Public Sector Organization, Development Department contract system Ministry of Economic Development of Russia

If you specified an incorrect CWR, cancel the purchase and create a new item in the purchase plan and schedule. This is due to the fact that the IPC remains unchanged until the moment when the period for storing information and procurement documents ends (clause 8 of the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422, section 4.1.9 of the User Guide “Formation and placement of procurement plans and procurement schedules" version 7.0.25).

Journal "Goszakupki.ru" is a magazine, on the pages of which leading industry experts give practical explanations, and the materials are prepared with the participation of specialists from the Federal Antimonopoly Service and the Ministry of Finance. All journal articles are the highest degree of reliability.

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You can identify a purchase or a lot in a large purchase by a special number. This question regulated by Article 23 of the Public Procurement Law. This regulation has been in effect since the beginning of 2016. Regulations settled next questions by procurement identification code: purpose of formation; in what documents it is necessary to specify; how to generate the code.

What documents indicate the procurement identification code?

It is necessary to generate a purchase code in the following documents:

• procurement plan;
• procurement schedule;
• notice of the purchase;
• an invitation that is sent to participants to determine the supplier;
• procurement documentation;
• Contract;
• other documents specified in 44-FZ.

The law indicates that a special code in procurement serves as an element for the interconnection of documents in which it is indicated.

How to generate a procurement identification code?

The issue of the formation of a special code in public procurement is regulated, among other things, by Order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422. This document states that the IPC is a digital, machine-readable code.

When conducting public procurement, an identification code must be generated for each purchase or lot, if there are many lots in the purchase. The following cases are an exception:

• purchase of medicines in accordance with clause 7, part 2, art. 83 FZ-44;
• purchases from the EP in the amount of not more than 100 thousand rubles or 400 thousand rubles (according to paragraphs 4 and 5 of part 1 of article 93 of the Federal Law-44);
• procurement of services related to business trips in accordance with paragraph 26 of Part 1 of Art. 93 FZ-44;
• purchase of the services of a teacher, a guide in accordance with paragraph 33 of part 1 of Art. 93 FZ-44.

Consider the structure of the IPC in the form of a table: