State registration number nir. Information portal of young scientists NIAU mifi
State registration of research and development work at the Moscow Institute of Physics and Technology is carried out on the basis of the Regulations on State Registration and Accounting of Open Research and Development Works (Order of the Ministry of Science and Technology of the Russian Federation dated November 17, 1997 No. 125). This Regulation establishes uniform requirements for the state registration of R&D and delivery of a mandatory free copy of the report on them to the Federal State Autonomous scientific institution"Centre information technologies and organ systems executive power» for its registration and accounting in order to form the national library and information fund of the Russian Federation.
Provision of R&D registration cards
Attention! Registration of R&D must be carried out within 30 days after the start of work in accordance with the REGULATION on state registration and accounting of open R&D
Step 2. Print the RK on both sides of a sheet of A4 white paper, get the signatures of the leaders of the organization and work, seal them with the seal of the organization.
Step 3. Send by mail or by courier (contacts) 1 (one) copy of the AC along with a cover letter to FGANU "CITiS" at 123557, Moscow, st. Presnensky Val, 19, building 1.
FGANU "Center for Information Technologies and Systems of Executive Authorities - CITiS" was established in 1993. At the moment, CITiS is in charge of the state information system for accounting for research, development and technological works civil purpose (EGISU R&D). CITiS accumulates information on projects and places them in EGISU. The need for timely provision of information on research projects to CITiS is fixed in Government Decree No. 327 of 04/12/2013; the forms by which this information must be provided were approved by Order of the Ministry of Education and Science of the Russian Federation No. 1168 dated October 21, 2013. The system for submitting data to CITiS was significantly changed on July 1, 2014, which determined the development of a new procedure for interaction between St Petersburg University and CITiS.
Registration Forms
CITiS assigns state registration numbers to scientific projects, subject to the issuance of the appropriate type of Cards. Each R&D must be registered in the online system TsITiS two times:
- within 30 days from the start of R&D, the Registration card (RK)
- within 30 days from the date of completion of R & D is issued Information card of abstract and bibliographic information (IKRBS)
R&D resulting in protectable RIA, in addition to those listed, also require the issuance of the following cards:
- within 15 days from the date of receipt from Rospatent of a registered application for a patent, etc. Information card of the result of intellectual activity (IKR)
- within 15 days from the date of receipt of a patent/certificate of state registration or refusal to register RIA, an Information card of status information is issued legal protection result of intellectual activity (IKSPO)
- within 15 days from the date the Contractor starts using the registered result in production, an Information Card of information about the use is issued result of intellectual activity (ICSI)
Attention! Projects for the organization of scientific events do not require registration.
Interaction between St Petersburg University and CITIS
The EGISU portal is designed in such a way that work with cards related to R&D registration cannot be carried out by any user registered on the site independently as individual. Only those users who officially represent either the R&D executing organization (in this case, St. Petersburg State University) or the R&D contracting organization (grant-giving organizations) can enter data into the system. From 07/01/2014, registration of such users is accompanied by filling in and sending to CITIS a special printed form with the signature of the head of the organization and the seal of the organization.
For this reason, from 01.07.2014 the University introduced centralized system registration of scientific projects. At the moment, work on entering data into EGISU R&D is carried out by employees of the Consulting and Expert Department of the Department of Scientific Research of St. Petersburg State University.
Algorithm for obtaining the number of state registration of research work in TsITiS
Registration Card Number (RK) (for start-up projects)
1. The project manager checks the correctness and completeness of the information entered on the page of the grant requiring registration at Pure SPbU.
The following fields must be filled in:
- Project name
- Annotation (in a short free form, the planned results of the work and the main expected characteristics, parameters of the research or development object are reflected; no more than 1500 characters)
- Contract number (if any)
- Financier/Customer
- estimate
- Real start date
- Real completion date
- Keywords
- GRNTI codes
- International classification codes
- Type of work
- Priority direction of development of science, technology and technology of the Russian Federation
- Critical Technology
- application file in the "Documents" section
2. The project leader sends a letter about the need to obtain a state registration number indicating the id and name of the grant at Pure SPbU to the relevant Head of the Research Organization Department in the following areas:
Direction
Shtykova Natalya Nikolaevna
Rumyantsev Igor Alexandrovich
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Demidova Irina Javanshirovna
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And about. Kitsing Inga Vidmantovna
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Tarasov Alexander Mikhailovich
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Borisova Elena Viktorovna
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Management
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3. The heads of departments for the organization of scientific research send the id numbers and names of grants that require registration to the manager of the Consulting and Expert Department Inga Albertovna Tsvetkova at the address This email address is being protected from spambots. You must have JavaScript enabled to view. for the formation of maps of the Republic of Kazakhstan in the online system TsITiS.
4. Formed RCs in PDF format are sent to the Heads of departments for the organization of scientific research for the organization of a centralized signature from project managers.
5. Heads of departments for the organization of scientific research ensure the collection of printed copies of the Republic of Kazakhstan signed by project managers. The card must be printed on A4 white paper of normal density (80 g/m2) in 1 copy:
- if the card consists of one page, it should be printed on one side of the sheet
- if the map consists of two pages - on two sides of one sheet
- if the map consists of three pages - the first two pages on two sides of one sheet and the third page on the other sheet on one side
7. The heads of the departments of the organization of scientific research transfer the maps signed by the project managers for signature to the Head of the UNI.
8. The manager of the Consulting and Expert Department places a scan of the registration card signed by the project manager and the Head of the UNI in the online system CITiS.
9. The state registration number is assigned to the project and published in the TsITiS online system within 10 working days from the moment the signed card is placed in it.
10. The manager of the Consulting and Expert Department sends the state registration numbers of projects published in the CITiS online system to the Heads of Departments for the Organization of Scientific Research, and also enters them on the pages of the corresponding grants in Pure SPbU and attaches the RK file in the "Documents" section.
Number of the Information card of abstract and bibliographic information (ICRBS) (for completed projects)
1. The project manager checks the correctness and completeness of the information entered on the project page in Pure SPbU.
The following fields must be filled in:
- Description of the contribution to the work of each of the participants, a percentage estimate is acceptable
- The main results of the project as a whole (no more than 5000 characters, including spaces)
- Publications (with the release date of each publication in HH.MM.YYYY format)
- Transfer of a full copy of the report to third parties for non-commercial use: allowed / not allowed
- Checking the report for illegal borrowing during external sources: allowed/not allowed
- file of the final report / report for the last stage of the project in the "Documents" section (if this report is sent to the Customer in hard copy through the Department of Scientific Research, a file with a scanned copy of the report is entered by an employee of the department for the organization of scientific research in the relevant direction; otherwise, the project manager must upload the file with the report to the project page in Pure SPbU on his own). File size - no more than 3 MB.
2. If the final report on the project is drawn up according to the rules different from the rules of GOST 7.32, the project manager must fill in the title page of the report, compiled in accordance with GOST 7.32, print it, sign it and transfer it to the Head of the Department for organizing scientific research in the relevant direction.
Direction
And about. Rumyantsev Igor Alexandrovich
biology, medicine, medical technology and dentistry
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Rumyantsev Igor Alexandrovich
Geography, geology, geoecology and soil science
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Demidova Irina Javanshirovna
International relations, political science, sociology and economics
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Kitsing Inga Vidmantovna
Oriental studies, journalism, arts and philology
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Tarasov Alexander Mikhailovich
Mathematics, mechanics, control processes, physics and chemistry
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Borisova Elena Viktorovna
History, psychology, philosophy and jurisprudence
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And about. Davydova Elena Andreevna
Management
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3. Heads of departments for the organization of scientific research:
3.1. transfer the title pages of reports signed by project managers, drawn up according to the rules of GOST 7.32, for signature to the Head of the UNI
3.2. check the availability of files with scanned copies of the final reports/reports for the last stage on the pages of the relevant projects in Pure SPbU (in if the final report on the project requiring registration was originally drawn up according to the rules of GOST 7.32, it is necessary to ensure that the title page contains the signature of the project manager, the Head of the UNI, the seal of St. Petersburg State University, and in the "List of Performers" section there are signatures of the project participants
3.3. send the id and names of projects requiring registration to the manager of the Consulting and Expert Department Inga Albertovna Tsvetkova to the address This email address is being protected from spambots. You must have JavaScript enabled to view. and notify that the documents have been submitted for signature
4. The manager of the Consulting and Expert Department forms ICRBS cards in the online system CITiS for electronic signature Vice-rector for scientific work and places scanned copies of reports in it.
5. The ICRB number is assigned and published in the CITiS online system within 10 working days from the moment the signed card and report are placed in it.
6. The manager of the Consulting and Expert Department sends the ICRBS numbers published in the CITiS online system to the Heads of Departments for the Organization of Scientific Research, and also enters them on the pages of the corresponding projects in Pure SPbU and attaches the ICRBS files in the "Documents" section.
Actions after receiving a grant
With the advent of a happy day - when you receive a grant for research (R&D) or for design work (R&D) - your bureaucratic torment does not end at all.
Along with the "pleasant" chores of writing a report, publishing the results that you are ready for, other formalities also immediately fall on you:
1) Within 30 days after receiving grant funding, it is necessary to take the necessary actions for state registration of the Project theme in accordance with applicable law
2) Create and sign an agreement/agreement with the grantor
3) Open an internal account (subject) for managing funds within MEPhI.
State registration of the theme of the Project
It is carried out in FGANU "CITiS", the grantor, soon after the support of the project, asks for the registration number issued by this organization. If it is not provided, the grant may even be taken away.
Let's figure out how to register your project.
This can be done on the website of the organization http://www.citis.ru/ online. On the site, you need to follow the link "State registration", then select the "RK" card (registration card for research and development work) in the "filling out valid card forms".
Important notes:
Use the Internet Explorer browser. Unfortunately, this system does not work very well with other browsers.
Do not use Greek signs anywhere, do not use "greater than" and "less than" signs in the abstract and title, do not use Latin letters in keywords, do not start a keyword with a number.
Attached is an example of creating a registration card for a project supported by RFBR. It should be borne in mind that the "work code assigned by the organization" is issued to you at the MEPhI at your department. Usually this cipher matches the number of the future topic for this grant. Also, usually the last 4 digits = the last 4 digits of the internal RFBR application number.
After filling out the card - within 3 days - it can be edited. You can also print 1 and 2 pages (you need to print on 1 sheet!).
Tip: To print the map without cut off fields, it is better to save it in pdf (print to pdf) and print from acrobat reader.
The map printed and signed by you must be taken to Viktor Alekseevich Senyukov from the Scientific Research Department at K-612 - then the map will be sent to CITIS from MEPhI.
The registration number (which is usually required by the grantor) will appear in personal account on the citis website in about 10 days, and a paper copy of the registration certificate will arrive at MEPhI in two to three months.
Agreement/agreement with the granting organization
Depending on how you applied for a grant, it is necessary to conclude a 2- or 3-party agreement (more often the latter: between the Foundation, the Grant Implementation Organization, the Grant Recipient - you).
This agreement must be printed out, signed by the authorities of the organization (in MEPhI, usually vice-rector for scientific work Petrovsky A.N.), stamped.
Depending on the terms of a particular grant, an estimate of the expenditure of funds for the first year may be attached to the contract.
The estimate is filled out based on the fact that salary money is subject to a single social tax of 30.2%, which goes to your pension, compulsory health insurance, etc. In addition, MEPhI takes a certain percentage for overhead costs (usually about 15%, but you need to check with UNI).
The estimate is usually endorsed by the chief accountant of the enterprise. To do this, it must first be checked by the calculators in K-709, and then given to the chief accountant for signature.
After that, the contracts are taken to the foundation/organization of the grantor and they are executed there (signatures, seals).
Theme, internal estimate
When the contracts are signed, copies of the grantee and the Organization are sent to MEPhI. On the basis of such a signed agreement, it becomes possible to open a separate account (subject) through the accounting department, which will be managed by the grant manager. For this, in addition to a request to open a topic, an internal estimate is already being created.
If you made an estimate in the previous step, then this estimate will repeat the one, but if the fund did not require an estimate, then you need to draw it up at this step, taking into account the same considerations (when creating an estimate, they will help you in accounting or do it yourself).
11.02.15
How are research papers registered?
All research work carried out at MGIMO undergoes a mandatory state registration. About how this process is carried out, we are talking with the leading analyst of the UIR Yu. Konovalov.
Yuri Vladimirovich, the delivery of research work is not limited to the terms of the contract with the customer. The work must be registered with an authorized government agency. What is this structure and what are its tasks?
This body is the Federal State Autonomous Scientific Institution "Center for Information Technologies and Systems of Executive Authorities" (FGANU TsITiS).
The tasks of TsITiS include the collection and systematization of information about scientific papers, candidate and doctoral dissertations, algorithms and programs. These functions are assigned to TsITiS by Decree of the Government of the Russian Federation of March 31, 2009 No. 279 “On the body of scientific and technical information federal body executive power in the field of scientific, scientific-technical and innovative activities”.
The unified system for accounting for research and development work (R&D) is integrated with the unified state information monitoring system of the Higher Attestation Commission of the Ministry of Education and Science of the Russian Federation, automated system accounting for the results of intellectual activity of the Russian Academy of Sciences, the information system of the Federal Service for Intellectual Property and the information system of the Ministry of Industry and Trade of the Russian Federation. This allows users of these systems to receive data on defended candidate and doctoral dissertations, including their full texts, information on R&D and the results of scientific and technical activities (RSTD), information on the progress of registration of the results of intellectual activity obtained during R&D, in Rospatent and in the Ministry of Industry and Trade.
Is R&D registration a one-time process or does it go through several stages? What documents do you prepare for submission to CITIS?
Registration of R&D is carried out in two stages. At the first stage, we register the work, which is started by the team of authors. To do this, together with the head of the work, we, on the basis of an application or contract, form a registration card containing data on the topic, terms of work, allocated funding and its source, the number of reports, etc. Registration of work in accordance with the law must be carried out within 30 days from the date of its commencement. The second stage is the registration of a report on the completed R&D or the completed stage of work. In this case, together with the project manager, we form an information card based on the report data and, depending on the type of project, prepare it for transfer to CITiS along with a report drawn up in accordance with GOST 7.32–2001. Registration and information cards are transferred to CITiS along with cover letter vice-rector for scientific work.
How is the registration process technically carried out? Is the registration tied to the R&D performance certificate signed by the customer?
Registration of both work in progress and reports is carried out by filling in the appropriate forms in the database on the portal of the Unified State information system accounting (EGISU) of the results of research, development and technological work for civil purposes.
Registration of reports can be technical features depending on the terms of the contract, for example, the procedure for approving reports, the number of intermediate stages, as well as the requirements of GOST 15.101–98, which provide for the procedure for completing and submitting research. Naturally, we cannot register completed R&D without a signed acceptance certificate.And if for some reason the work is not submitted for registration, are there any sanctions? Were there cases of registration refusal due to inconsistencies in one or another parameter?
If the work is not registered, sanctions are possible - in accordance with Article 13.23 of the Code of Administrative Offenses of the Russian Federation: “Violation of the procedure established by law for the submission of a mandatory copy of documents, written notices, editorial charters or contracts replacing them, as well as the procedure for storing television and broadcasts - shall entail the imposition of an administrative fine on citizens in the amount of two hundred to five hundred roubles; on the officials- from one thousand to two thousand rubles; on the legal entities- from ten thousand to twenty thousand rubles.
In the practice of our Office, there were no cases of refusal to register research papers.
Technically, if the fields of the registration or information card in the database are filled in incorrectly, the system will not allow you to complete the registration of the card and print it.And yet, returning to the sanctions. Some research clients request copies of registration cards when submitting a report. RFBR currently requires registration of the work being started even before the conclusion of the grant agreement, otherwise, the agreement cannot be generated and printed. RGNF requires input registration number work in the process of generating a report. If the number is missing, the report will not be submitted to the Fund in a timely manner, which will entail a violation of the terms of the agreement with it.
- Does the fact of state registration give any preferences to specific R&D performers?
Information about all performers of research work (last name, first name, patronymic, contribution to the work) is added to the EGISU R&D database. Thus, a correctly registered information card is a document confirming the participation of each performer in the study.
Some customers require the submission of copies of information cards on the work performed as part of the competitive bids as documents confirming the experience of both the organization participating in the competition and the experience of the scientific group members.
- Can any interested person get access to information about the completed R&D on the CITIS website?
Yes, an interested person can get a brief information about the project.