Resolution of the second part of the fourth article of Law 223-FZ, the customer is obliged to place its procurement plan in a publicly accessible information database for a period of at least one year.

The procurement plan under Federal Law 223 for goods belonging to the categories of innovative products, medicines and high-tech equipment must be placed in the system for a period of 5 to 7 years. Based on this, a paradox arises - the customer is obliged to post information about purchases even in their absence. In simple terms - an empty plan.

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These statements are confirmed by a letter from the Russian Ministry of Economic Development dated May 22, 2019. Based on it, the annual procurement plan under 223-FZ should be posted in the system. Innovative products, high-tech equipment and medicines must be reflected in the system in a separate document.

In order to familiarize yourself with the contents of the letter, you can use the services of Internet portals. The document is freely available and anyone can download it. It is worth noting that the letter also contains a clause regarding the publication period for three years; according to the majority of experts, this is a technical error, since according to the law, posting data for the specified period is impossible.

The formation of a procurement plan, according to the resolutions of September 17, 2012, should be carried out without reflecting in the content data on purchases made in the amount of up to 100 thousand rubles.

If the annual financial turnover of an organization exceeds five billion rubles, then it receives the right not to reflect in the plan all purchases worth up to five hundred thousand rubles. That is, if purchases have been made, but their cost is less than the specified values, then the customer must publish an empty plan.

Basic provisions

When and how should it be changed?

Regulation 223-FZ allows customers to change data an unlimited number of times. However, this procedure requires some justification. Data correction is not done simply.

As you know, the procurement plan is approved for one year. If it is somehow related to medicines, innovative equipment and technologies, then the publication period becomes even longer. For example, the customer published his plan in 2019, so it is valid at least until the beginning of next year.

Changes to its content are possible only in the following cases:

• there is a need to change the timing or methods of purchasing specific goods or services;
• there is a need to clarify the validity of the agreement;
• the total cost of the purchase changes in any direction by more than ten percent;
• if it is necessary to purchase any goods, data about which is not in the initial version of the plan.

In order to make changes, you need to complete two main steps:

1. Make changes and approve a new version of the plan - this procedure is performed if the original procurement plan was completed in electronic or graphical form.
2. Make a separate list of edits. This responsibility falls on the shoulders of an authorized person. The list can be made in any form, but in electronic format.

Interestingly enough, the provisions of the law do not contain specific rules and conditions for changing the procurement plan. In this regard, when making adjustments, you must be guided by the provisions of the organization, customer documents, etc. If this possibility is not available, then changes are made in exactly the same way as the original form of the plan was drawn up.

The step-by-step instructions below describe in detail the process of making adjustments on the official Internet portal.

The procedure is as follows:

1. You must log into the user's personal account using .
2. Next you need to go to the “Register of procurement plans” section.
3. Next, select the “Change Project” item.
4. You need to click on the “Procurement plan items” button.
5. Remove required items.
6. In the Details dialog box, you must specify the reasons for making adjustments.
7. The presented columns marked with an asterisk must be filled in in accordance with your changes in the procurement plan.
8. At the end, you need to press the key labeled “Finish data entry.”

In order to publish a new procurement plan, you must use the context menu where you can find the “Publish” item. You can make adjustments to an already modified version of the plan before it is confirmed using an electronic signature. In the future, you will have to create a new project to complete this task.

Violation of any conditions and rules related to procurement is subject to administrative liability. The violator will be fined and, in exceptional cases, may also be disqualified. The amount of the fine depends on the type of violation; it can range from 2 to 300 thousand rubles.

Rules for compilation and placement

The form of the procurement plan form is determined by the subjects independently. However, this does not mean that the organization can skip the stage of regulating supply planning.

In addition, local provisions of Form 223-FZ may contain examples of a procurement plan. If the activities of an organization contradict the provisions it has created, this is considered a violation of the law.

Based on this, it can be understood that the general sample for filling out a procurement plan should be as simple as possible in order to avoid misunderstandings in the future. As initial data, you can take publicly available procurement plans of the largest corporations in our state.

To achieve maximum document convenience, you need to focus on the following tips:

• break down actions into quarters (four points are much easier to perceive than twelve);
• accompany each action with a number of requirements and obligations, as well as list documents that can regulate the possibility of purchasing a quality product in accordance with the concluded agreement;
• be sure to indicate the purchase method (auction, direct purchase competition, etc.);
• type of purchase (electronic format or not).

Many people have a question: “do I need a schedule and some additional information?”

In addition to the points described above, the sample may also include the following information:

• schedule of planned purchases;
• type of operation and its nature;
• price request data;
• information about the quantitative determination of the operation being performed.

From the point of view of official data, the moment of placement of the procurement plan in the database is considered to be its publication in the public domain on the official Internet procurement resource. On other services, the plan can be published in any form; it will not be considered official.

Before publication in the open access database system, the planned supply plan undergoes a series of checks.

The customer is obliged to provide the administration of the Internet resource must provide:

• provisions and documents that confirm the consolidation of the plan from a legal point of view;
• documents that are approved by an official of the customer organization who has these powers.

After the adoption of 223-FZ, the government of our state put customers in a difficult position. They are forced to formulate, or more precisely change, their procurement plans, since they need to be reflected in the general system immediately after their adoption. An open access database makes it possible to make government tenders as open and accessible as possible. Which is quite important, since the level of corruption in our country is very high.

In addition, the adjusted procurement plan must be approved by the owner of the company or other authorized person working in it. Today, the vast majority of purchases are, in one way or another, related to the state, accordingly, there are a lot of changes in the plans of organizations, but if you do not place data in the system, then the occurrence of errors and shortcomings is inevitable.

Public procurement is a complex mechanism that includes a huge number of different companies, organizations, etc. Incorrect activity of one member can disrupt the stable operation of the entire process.

In this regard, before starting to trade with the state, it is necessary to study as completely as possible the principle of operation of the entire system. Otherwise, you will receive only losses from this.

Formation options

Forming a future procurement plan is a rather complex process that requires the most accurate determination of the needs of the entire enterprise.

If the goal of automating departments and services of an organization is not only to carry out processes regulated by law, but also to build a complete and effective procurement system, then it is worth paying attention to planning methods.

The first step is to gather data about your company's core needs.

This can be done based on certain sources:

• in the relevant reference books;
• in accounting systems information"
• using various memos;
• based on completed procurement plans.

The important thing is that after choosing a method for generating requirements, it must be reflected in the procurement document and this information must be placed in the Unified Information System. Both documents must be created in electronic format.

Some customers do not know the answer to the question: “when is it necessary to place this data.” The period for publication of updated information cannot exceed fifteen days from the date of adoption of the changes. Otherwise, the company will be held administratively liable.

Planning

Order 223-FZ states that the customer is obliged to publish data on its planned purchases on the official Internet resource. The data is published in the public domain for every visitor to the portal. However, this occurs only after the final approval of the procurement plan using electronic signature technology.

If the cost of future purchases does not exceed 100 thousand rubles (for organizations with an annual turnover of more than 5 billion rubles, this amount is five hundred thousand), the customer is still required to post the data. In this case, it is necessary to publish a zero plan.

According to the decree of the government of the Russian Federation number 932, absolutely all information about the purchased goods, services and works must be included in the procurement planning process.

There is one exception, its essence is that the plan cannot reflect information about goods if they are a state secret and confirmation of this information is present in the corresponding notice.

What is included in the procurement plan under 223-FZ

From the beginning of 2019, the execution of purchases using the following funds must be reflected in the plan:

• through grants;
• as a contract executor;
• at the expense of extra-budgetary funds (income received by another type of activity).

In addition to budget-type institutions and organizations, this law also includes:

• municipal and unitary organizations;
• autonomous organizations created by a municipality;
• economic companies and their subsidiaries, most of whose assets are owned by municipal organizations.

Publication dates

In accordance with provisions number 908, adopted by the government of our country on September 10, 2012, the publication of information about changes made to active procurement plans must be carried out within fifteen days (including holidays and weekends) after their approval.

Customers working under the Procurement Law by certain types of legal entities must plan their procurement activities. In this material, see step-by-step instructions for preparing and posting a procurement plan under 223-FZ for 2019.

Procurement plan under 223-FZ for 2019: instructions

How to fill out a procurement plan under 223-FZ is stated in Government Decree No. 932 dated September 17, 2012. This regulatory legal act contains the requirements for plans, the necessary items that should be included in them, as well as the approved form of these documents .

Include in your plan:

• information about the customer - name, address, contacts;
• a serial number that is sequentially assigned to each purchase in chronological order;
• subject of the agreement;
• procurement code indicating the section, class and subclass in accordance with OKVED 2 and OKPD 2;
• requirements for the product set by the customer (functional, technical and quality characteristics may be indicated here);
• data on the quantity of products and units of measurement;
• the region in which deliveries are made, work is performed or services are provided;
• contract price;
• date of publication of procurement documentation in the Unified Information System;
• contract time;
• procurement method;
• an indication of the form in which the procurement is carried out (electronic or not).

In addition, data on purchases from small and medium-sized businesses is entered, as well as on purchases of innovative, high-tech products and medicines.

How to create a procurement plan under 223-FZ: step-by-step instructions

To view information about procurement plans in your EIS personal account, log in and in the “Purchasing Planning” section, select “Purchasing Plans”. Next, we will give instructions on creating a procurement plan under 223-FZ for 2019.

In the registry, click on the hyperlink “Create a procurement plan”, it is located under the search block. In the “Type” field, check the box depending on the type of procurement plan: “Procurement plan for goods, works, services” or “Purchase plan for innovative products, high-tech products, medicines.” Also select the period for which the document is being created.

Check that the customer information in the “Customer Organization Information” field is correct. It loads automatically. The “Planning period” field is also filled in automatically. Complete the required Approval Date tab. Click on the "Next" button. The system will check the data and notify you if it finds errors.

You can add procedures on the “Procurement Plan Items” tab. To do this, click on the hyperlink "Add position". It is important to know that if you have an original posted procurement plan (for example, for 2018) with a long-term position (for example, with a contract year of 2020), when you create a document for 2019, the long-term position from the original posted plan is automatically copied into it.

Question from practice

Should a newly created autonomous institution publish a procurement plan for 2019 at the end of 2018, if the original procurement plan was published for the period from April 2018 to April 2019?

There is no obligation. Neither Law No. 223-FZ, nor Government Decree No. 932 dated September 17, 2012 contain a requirement to draw up a procurement plan within a calendar or financial year.
In this case, the customer determines the deadline for preparing the procurement plan, as well as the procedure for preparing the draft plan. Therefore, the customer can create a procurement plan in 2019 until December 31, 2020, and then switch to the plan within the calendar year. The conclusion follows from Part 2 of Article 4 of Law No. 223-FZ, paragraph 10 of the Rules from Resolution No. 932.

See more recommendations and answers to questions in the article "Planning under 223-FZ: how to create and place procurement plans in the UIS"

We proceed to filling out information about each purchase. The “Customer” field is filled in automatically. In the “Procurement type” field, check the box: “Planned” or “Actually placed”. For the “Actually posted” value, the “Notice” field is additionally displayed. Only notifications with the status “Posted” and the stages “Submission of applications”, “Work of the commission”, “Purchase completed” are available for selection, in which the organization specified in the “Customer” field appears as a customer or participant in the joint purchase of the notification lot. After selecting a purchase notice, the “Lot” field is displayed. From the drop-down list, select the required lot of the notice selected in the “Notice” field. To continue generating the procurement plan item, click on the “Continue” button.

The “Information about the procurement plan position” tab is filled in automatically by the system. In the fields “Date of notice placement” and “Duration of contract execution”, set the required periods. In field "Procurement method" Select the type of procedure from the drop-down list. If necessary, check the boxes “Purchase, the participants of which are only small and medium-sized businesses”, “Purchase of goods, works, services that meet the criteria for being classified as innovative products, high-tech products”.

Next, fill out the fields in the “Information about the subject of the agreement” section. In the “Information about purchased goods, works, services” block in the “Method of specifying the region of delivery” field, check one of two fields: “Single for all goods, works, services” or “Separate for each product, work, service” in depending on how you need to specify the delivery region method.

In the “Add position” block in the fields "OKPD 2" and "OKVED 2" Select the required codes from the directories. It is necessary to enter at least the first three digits of the OKPD2 code or at least four characters of the OKPD2 position name in order for the search to begin in the database. Select the required value and click on the “Add” hyperlink located to the right of the field. The selected value is displayed in the “OKPD2” field.

Fill in the “Quantity (volume)” and “Unit of measurement” fields. If necessary, check the “Unable to determine quantity (volume)” box.

After filling out the fields in the “Add Position” block, click on the “Add Position to Table” hyperlink. The added information is displayed in the “Goods, works, services” table.

After adding the required number of plan items on the “Procurement Plan Items” tab, click on the “Next” button. You will be taken to the “Documents” tab.

To attach a document, click on the “Browse” button, select the document, enter a file description in the appropriate input field and click on the “Attach” button.

If you need to discard unsaved data, click the “Undo recent changes” button. To complete the formation of the procurement plan, click on the button "Complete". The created procurement plan item is displayed in the list of register entries on the “Purchase Plans” page.

How to publish a procurement plan under 223-FZ on the EIS website: instructions

Let's move on to posting the procurement plan under 223-FZ for 2019. Before publication, the document must be prepared. To do this, select “Prepare for placement” in the context menu. The system checks the data and if any shortcomings are detected, warns the user. If there are no problems, you will be transferred to the “On placement” tab, where the status “Ready for placement” will appear.

If any violations are detected, the procurement plan goes to the “On placement” tab in the “Preparation for placement” status. To confirm the publication of the plan, click on the “Post” button. The system displays a printed form of procurement plan information. Click on the “Sign” button, after which all information will be successfully posted. The placement status will change to “Posted”.

How to make changes to the procurement plan under 223-FZ: step-by-step instructions

To make changes, select the procurement plan and click on the “Create draft changes” tab in the menu. Make edits and provide reasons for making changes. The further procedure is similar to that described above. In the required field “Reason for changes”, check the current reason.

When selecting the line “Other case established by the procurement regulations and other customer documents”, the required field “Rationale for changes” is additionally displayed, which must be filled out. After making changes, click on the “Finish” button. The position will change to the “Changed” status.

Procurement plan under 223-FZ: placement dates for 2019

The customer determines the deadline for preparing the procurement plan independently, taking into account the requirements of his position, as well as regulatory legal acts. It is important to comply with the periods established by law: place the plan in the Unified Information System within 10 days from the date of approval by management, but no later than December 31.

Attached files

• Procurement plan form according to 223-FZ.docx

In this article we will look at how and within what time frame to formulate a procurement plan for customers under 223-FZ, whether changes can be made to the published plan, as well as what features exist in planning the procurement of innovative, high-tech products and medicines.

1. Plan for the procurement of goods, works, services for a period of at least 1 year.
2. Plan for the purchase of innovative products, high-tech products, medicines for a period of 5-7 years.

The procurement plan for goods, works, and services is an information base for all persons interested in participating in procurement carried out by the customer, since it contains information about the customer’s needs, prices of proposed purchases and their timing.

The procurement plan helps plan participation in procurement carried out by customers. A well-formed procurement plan helps to expand the number of procurement participants and, as a result, effectively spend funds.

The procedure for forming a procurement plan, the procedure and timing for placing such a plan in the Unified Information System, and the requirements for the form of such a plan are established by Decree of the Government of the Russian Federation dated September 17, 2012 No. 932.

The plan must contain information about the customer, the serial number of the purchase, the minimum required requirements for the procurement items, units of measurement, terms and planned dates for the purchase, information about the NMCC, terms of execution of the contract and other information determined by Law No. 223-FZ and Resolution No. 932.

The procurement plan published by the customer provides for a quarterly or monthly breakdown. The timing and procedure for preparing the procurement plan are determined by the Customer independently, as a rule, in the Procurement Regulations. At the same time, it should be taken into account that the placement of the procurement plan (amendments) in the Unified Information System must be made within 10 calendar days from the date of its approval (amendments).

The procurement plan is posted in the Unified Information System no later than December 31 of the current calendar year.

However, not all purchases are necessarily included in the procurement plan. Purchases not included:

• constituting a state secret;
• on which a decision was made by the Government of the Russian Federation;
• the need for which arises as a result of an accident, emergency, or force majeure circumstances.

In addition, the procurement plan may not reflect information on the purchase of goods (work, services) if their cost does not exceed 100,000 rubles, and if the customer’s annual revenue for the reporting financial year is more than 5 billion rubles. , - information on the purchase of goods (work, services), the cost of which does not exceed 500,000 rubles.

Planning is carried out “positionally”, with a separate line for each planned procurement procedure. When filling out items in the procurement plan, specify the minimum requirements for the procurement object, not just referring to the technical specifications (see Letter of the Ministry of Economic Development of the Russian Federation dated May 30, 2014 No. D28i-830). This will allow you to distinguish one purchase with a similar item from another, avoiding complaints from participants.

Changes to the procurement plan under 223-FZ

Often, customers are faced with a change in the need for procurement or a change in the cost of GWS planned for purchase by more than 10%. In this case, it is necessary to adjust the procurement plan and place the modified procurement plan in the Unified Information System.

The procurement plan can be changed an unlimited number of times. In this case, the customer develops the grounds for making changes independently. When making changes to the procurement plan, it will be necessary to place a document in the UIS with a list of changes made.

If the procurement is carried out through a competition or auction, changes to the procurement plan are made no later than the posting of the procurement notice, procurement documentation or changes made to them in the Unified Information System. For other procurement methods, such restrictions are not provided for by law. At the same time, it is advisable to establish, regardless of the procurement method, uniform terms and procedures for creating and adjusting the procurement plan.

When forming a procurement plan, the customer may have practical questions. For example, is it necessary to create a procurement plan if all purchases are planned to be made up to 100,000 rubles? Yes, in any case, it is necessary to create both plans, filling them with zero values ​​(Letter of the Ministry of Economic Development of Russia dated May 22, 2015 No. OG-D28-7458).

Or, if the customer will enter into a long-term contract, how to properly plan the purchase? In this case, information about such a contract is reflected once, only in the procurement plan of the year in which the purchase takes place, while the procurement plan must reflect the volume of purchases for the entire period of the contract.

A special place in the procurement planning system according to Law No. 223-FZ is occupied by support for small and medium-sized businesses.

Decree of the Government of the Russian Federation dated December 11, 2014 No. 1352 defines procurement quotas from SMEs for a certain group of customers:

Attention! From 01/01/2018, amendments to Resolution No. 1352 will come into force, which will increase quotas for “targeted” (organized for this category of participants) purchases from SMEs.

Procurement plan for innovative, high-tech products and medicines

In addition to the purchase plan for the current financial year, customers are required to place in the Unified Information System for a period of 5 to 7 years plans for the purchase of innovative products, high-tech products, and medicines. The criteria for classification as innovative, high-tech products are determined by federal executive authorities in the established field of activity, as well as by the State Corporation Rosatom. If the customer plans to purchase innovative products, high-tech products, or medicines, information about them should be included in both plans.

Currently, a number of executive authorities have approved such criteria for use in planning procurement related to activities in the areas they regulate (education, science, healthcare, transport, etc.).

Purchases from SMP under 223-FZ

In relation to customers named in Orders of the Government of the Russian Federation dated November 6, 2015 No. 2258-r and dated April 19, 2016 No. 717-r, compliance with procurement requirements from SMEs is controlled by the Federal Corporation for the Development of Small and Medium Enterprises, as well as executive authorities of the constituent entities of the Russian Federation or organizations created by them for these purposes. In relation to such customers, draft procurement plans, procurement plans for innovative, high-tech products, medicines, as well as draft amendments to such plans are subject to conformity assessment.

Compliance monitoring is carried out in relation to approved plans, changes made to such plans, and in relation to annual reports of individual customers in part.

Only those customers who are subject to assessment and monitoring procedures form a section in procurement plans on participation in SME procurement.

Fines for failure to publish a procurement plan under 223-FZ

In conclusion, let us remind you of the administrative responsibility of the customer for failure to post or violation of deadlines for posting procurement information in the Unified Information System, the placement of which is provided for by Federal Law No. 223-FZ. So, by virtue of Part 5 of Art. 7.32.3 of the Code of Administrative Offenses of the Russian Federation, failure to post procurement information in the Unified Information System, the placement of which is provided for by law, entails a fine on officials in the amount of 30 to 50 thousand rubles; for legal entities - from 100 to 300 thousand rubles.

Violation of the deadlines for posting procurement plans is also fraught with fines - officials can be brought to administrative liability in the form of a fine of 2 to 5 thousand rubles; legal entities - from 10 to 30 thousand rubles (Part 4 of Article 7.32.3 of the Code of Administrative Offenses of the Russian Federation).

The procurement plan under 223-FZ (Law "On Procurement..." dated July 18, 2011 No. 223-FZ, hereinafter referred to as Law No. 223-FZ) has the form and content determined by the legislator. Below we will tell you what regulations you need to use when drawing up a plan, how to fill it out and change it if necessary.

Planning in accordance with current legislation: law and resolution of the Government of the Russian Federation

Procurement planning activities by organizations subject to Law No. 223-FZ are regulated by the following sources:

1. Basic Law No. 223-FZ includes only reference norms to by-laws, which contain precise instructions on the form of the procurement plan under 223-FZ and on the rules for filling out this form. The law also stipulates the procedure for posting the plan in publicly available information resources.
2. Decree of the Government of the Russian Federation “On approval...” of September 17, 2012 No. 932 (hereinafter referred to as Decree No. 932) is a regulation in accordance with which customers draw up, post, and amend planning documents.

In addition, when developing the act we are considering, customers are required to use local regulatory sources and procurement regulations. All these documents are required to be placed in the UIS (unified information system for government orders).

Procurement plan according to Law No. 223-FZ

In accordance with the above Government Decree, the procurement plan under 223-FZ is drawn up electronically. In other words, a scanned document or pdf file is not allowed. This requirement allows any interested party to make copies on their own media of the entire document or any part thereof. In addition, by virtue of clauses 15-17 of the Regulations on the placement of procurement information in the UIS, approved by Decree of the Government of the Russian Federation dated September 10, 2012 No. 908, the plan can only be published using UIS software (structured type of plan), and it is optionally allowed to add either an electronic or graphical version of the act we are considering.

The form is legally established by the Government of the Russian Federation and is filled out in accordance with the requirements of Resolution No. 932. The plan for innovative, medicinal and high-tech contracts is drawn up with the nuances specified in clause 2 of the Requirements for the form approved by Resolution No. 932.

The plan is formed for at least one year (Part 2, Article 4 of Law No. 223-FZ). There are no restrictions on the maximum planning period. In this case, the document must be divided into months or quarters. Only for plans for innovative, medicinal and high-tech transactions, the framework is set: from 5 to 7 years.

Don't know your rights?

Adjustment (change) of the plan

If changes (adjustments) need to be made to the act we describe, the customer is obliged to:

1. Approve the changes and sign them with an enhanced electronic signature.
2. Make a separate list of changes.
3. Make changes to the structured, electronic and graphic types of plan in the Unified Information System within 10 days from the date of their adoption.
4. Post a list of changes.

This procedure is carried out no later than the publication of the notice of bidding (in the form of a competition or auction) and other related information (clause 9 of the Rules, approved by Resolution No. 932). Please note that all editions of the amended plan must remain freely available in the EIS.

Step-by-step instructions and sample filling

When filling out the form, you can follow the following guidelines:

1. Data on the name, location, tax identification number, checkpoint are taken from the Unified State Register of Legal Entities. OKATO - at the place of registration of the customer.
2. If the contract term is longer than the period for which the plan is being developed, then the terms of the contract are written for its entire duration.
3. All codes are entered in accordance with current classifiers. OKVED must indicate the section and subsection. The product code contains the section and class of the product. Only numeric symbols are used.
4. When describing the object of the transaction (column 5), minimal information is given, but to the extent that allows the object to be identified from other similar ones.
5. Further information is also provided on the current classifiers.
6. Columns 11-17 are filled in with the data that the customer determines independently.
7. The next section is developed only by customers who are required to work with medium and small businesses.

Here you can see an example of drawing up a procurement plan under 223-FZ for 2018.

Thus, the procurement plan under 223-FZ differs from a similar document filled out in accordance with Law No. 44-FZ. The requirements for its form and placement are established by the Government of the Russian Federation. However, entities operating under Federal Law No. 223 are largely guided by their own procurement regulations. Thus, these provisions may contain some features regarding the procedure for drawing up, publishing and amending the act described in this article.

Customers working under 223-FZ are required to plan their activities. We remind you that the procurement plan must be published in the Unified Information System no later than December 31 of the current year. Let's consider the procurement plan (223-FZ), a sample filling and rules for drawing up.

Definition

We are talking about a document that should contain information about meeting the customer’s future needs, divided into quarters or months. It is he who dictates which contracts will be concluded based on the results of the tender (Part 5.1, Article 3 No. 223-FZ). An exception here may be unforeseen situations (force majeure), as well as those cases when entering data on a trading procedure is either prohibited (state secret) or not necessary. The latter includes, for example, information about the purchase of goods or services whose price is below 100 thousand rubles. And for customers whose revenue for the financial year is more than 5 billion rubles, this limit is set at 500 thousand rubles.

The main act regulating the development of the plan is the rules approved by Government Decree No. 932 of September 17, 2012. When compiling it, it is worth relying on^

• Procurement Regulations;
• local customer documents;
• regulatory acts of the Russian Federation.

To receive a product or service at the appointed time, you also need to take into account the timing of tenders. It is necessary to take into account stock indices, exchange rates, etc., depending on the type of activity of the buyer (clause 6 of the Rules).

This should also include full information about long-term contracts, even if they last longer.

Separately, it is worth noting customers from the list determined by Order of the Government of the Russian Federation No. 475-r dated March 21, 2016. Their draft schedules for the purchase of goods/works/services, innovative and high-tech products, medicines from SMP, draft amendments to such documents are subject to monitoring and evaluation (Government Decree No. 1169 of October 29, 2015).

As a result of the inspection, the customer is given a decision on the compliance or non-compliance of these documents with the law. In the second case, it is necessary to eliminate the violations, otherwise the FAS may suspend the customer’s procurement activities.

Accommodation

The procurement plan must be drawn up in electronic form, allowing you to copy parts of the text, as well as sign it with an electronic signature. The duration of the procurement plan under 223-FZ in the Unified Information System is at least one year. If we are talking about the purchase of medicines, innovative and high-tech products, then the placement period varies from 5 to 7 years.

The customer personally, taking into account the requirements of the law and the Rules, determines the preparation period, as well as the procedure for generating the draft document. Therefore, procurement plans under 223-FZ for 2019 may be published in the Unified Information System at different times. However, the 2019 plan must be published within 10 calendar days from the date of approval, but no later than December 31, 2017.

A sample procurement plan 223-FZ and how to fill it out are presented below.

How to make changes to the procurement plan under 223-FZ

Below are a number of cases in which it is necessary to change the tender schedule if the contract is not signed:

1. Changes in delivery times, fulfillment of obligations, type of procedure, buyer’s needs for products, etc.
2. An increase of 10% or more in the volume of purchased goods or services, and, as a result, the impossibility of purchasing due to the estimated budget.
3. Other reasons specified in the Regulations or other local acts of the buyer.

Changes to the 223-FZ procurement plan may occur for the following reasons:

1. An unforeseen situation or the risk of its occurrence.
2. The customer becomes the contractor under the contract.
3. Failed procedure.

For already concluded transactions, nothing is adjusted, even if the essential terms of the contract have changed. The same applies to the purchase of products, information about which is prohibited or not required to be included in the plan.

In an emergency, a tender is organized urgently, and information about it is entered after the buyer’s needs are satisfied.

When making changes, the document can be supplemented, corrected, or deleted. Concluding a transaction with a single supplier due to a failed procedure only entails correction of the tender information, and not an additional position.

Correct execution of the adjusted schedule involves making adjustments and approving the final version, as well as drawing up a separate paper listing all the innovations. All this must be signed with an electronic signature.

Innovations must be reflected in the Unified Information System in electronic forms and graphic documents a maximum of 10 days after their implementation.

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