A notification that an institution's payment information has changed is an important legal document (Article 165.1 of the Civil Code of the Russian Federation). However, the legislation does not provide for a unified sample letter about changing the details of an organization. The document is drawn up in any form. But when drawing up a notice, some rules should be taken into account. We will talk about these rules in more detail in the article.

When do you need to notify about a change in bank details?

When concluding any agreement, regardless of its content, companies are required to indicate their data: full name, legal and actual addresses, registration information (TIN, KPP, OKTMO, OGRN), for making payments, also payment information (name of the bank, settlement and personal accounts, BIC and correspondent account).

In what cases is a sample information letter about changing details drawn up:

1. If an error has crept into this information, for example, a typo in the current account number or TIN.
2. During the validity period of the agreement, changes occurred in the registration data of the enterprise.
3. Payment information has been adjusted, for example, a government agency has changed its credit and banking company or the bank has changed its name.

Notify counterparties, business partners and clients about these changes.

Compose a letter correctly

We are preparing an up-to-date sample notification of changes in the organization’s bank details. The company's lawyers or an accounting employee should be responsible for preparing such a letter if there is no legal department on staff. The notification is prepared in any form, but the following mandatory data must be indicated:

1. The name of the sending company, its address and telephone number.
2. Similar information about the recipient company.
3. Information about the place and time of drawing up the document.
4. Written explanations of the current situation. Describe why the company's payment details were adjusted. For example, the reason may be the conclusion of a new agreement with a bank, a change of credit and banking company, a change in the current account number (a foreign currency or special account was specified).
5. New data and the date from which they become effective. For example, if the company switched to servicing a new credit company (or the bank changed its name), then provide new details.
6. Signatures of the responsible person and the head of the company, certified by a seal (if available). The chief accountant is not required to sign the letter, but the presence of the chief accountant’s mark will increase confidence in the information.

Form sample letter about changing the bank details of an organization

The letter can be written by hand or on the computer. It is acceptable to use the company's letterhead. Give the notice in person or send it by registered mail. Before sending, register the document in the outgoing documentation journal.

Sample information letter about changing bank details

If you are late with the notification

Let’s say the payment information has changed, but the prepared sample notification about the change in bank details has not been sent to the organization. What will happen in this situation:

1. Funds under an agreement with incorrect information may be seized by the bank until clarification. The clarification period is 5 days or more. Consequently, the institution will not receive payment on time.
2. The money will be returned to the sender, and the blame for the delay in the debt will lie with the organization with incorrect data in the agreement. In this case, it is impossible to impose penalties or fines.
3. Such problems with settlements under agreements and contracts have a negative impact on the business image of the company as a whole, therefore, counterparties may refuse further cooperation.

Bank details may change at the initiative of the account owner or for reasons independent of him. For example, account numbers change when changes are made to the accounting rules of banking institutions or for technical reasons.

If the current account number has changed at the initiative of the bank, the taxpayer is not obliged to inform the tax authority about this. If the contract for servicing a bank account has been terminated or a new contract has been concluded, the company is obliged to notify the tax office about this.

This obligation is provided for in Article 32 of the Tax Code of the Russian Federation. The taxpayer must notify the tax service in writing about the opening and closing of bank current accounts within 7 days from the date of opening or closing. A sample notification of a change in bank details for tax authorities has a mandatory form, approved by order of the Federal Tax Service dated April 21, 2009.

Changing bank account details does not require agreement by all parties on contractual obligations and amendments to the agreement. It is enough for an enterprise to notify its counterparties in the correct manner.

If the creditor has not notified the debtors about changes in the details, then the debtor has the right to make payments to the previous accounts that are known to him. In this case, all difficulties associated with such payment must be resolved by the creditor. He will not be able to require the debtor to pay the debt into a new account if the money does not arrive, and impose sanctions for late payment.

Features of the design of letters about changing details

When opening another current account, the company just needs to send its partners an information letter about changing the bank details. In some cases, for example, when the transaction amounts are very large, you can draw up an additional agreement to the main contract in order to be absolutely sure that the counterparty knows about the changes, however, this is not necessary.

The execution of an additional agreement is mandatory only if such an obligation is specified in the main agreement. A letter about changing details is sent to partners if the following data changes:

• company name;
• enterprise code;
• current account;
• bank name;
• MFO bank code.

This document is compiled individually for each situation. The legislation does not provide for a specific form of the document, however, a sample letter about changing the bank details of an organization has elements that are mandatory for all cases.

1. The letter is drawn up on company letterhead and must indicate the date of writing and the originating number.
2. The addressee is indicated - the name of the counterparty company.
3. It is advisable to personally contact each of the partners, for which the surname, first name, patronymic and title of the manager’s position are written.
4. Next, the text of the letter is drawn up indicating new relevant data and explaining the reasons for their change.
5. It is also advisable to note in the text that changing bank details does not affect the partnership relationship, does not change or cancel the obligations of the parties, and indicate the date from which the old bank account ceases to be valid.
6. At the end, a signature is placed, the position and surname, first name, and patronymic of the person who signed the notification are indicated.

The letter can be delivered in person or sent by mail with notification. Since the letter is a one-sided document, the supplier must have confirmation that the buyer received it.

If it is delivered in person or through the office of the counterparty, then it is necessary to ensure that the second copy bears a mark indicating receipt of the letter.

According to the data specified in the contract, the customer transfers funds for the obligations fulfilled by the contractor, sends correspondence, and checks the validity of documents. If inconsistencies are discovered and there is no notification of innovations, problems will first arise with the supplier. The fact is that, from a legal point of view, the buyer does everything correctly, which means he is not responsible for the failure of the final addressee to receive money and papers.

Therefore, the supplier is obliged to inform the customer as soon as possible about any changes in its data by sending the appropriate document.

What applies to details

Let's look at what basic data you need to indicate when writing a sample letter about changing the bank details of an organization. Separate general and banking information. The first group of information includes:

• Name;
• TIN and checkpoint;
• OGRN;
• location;
• mailing address;
• information about the manager.

Payment data is the following list:

• checking account;
• Name of the bank;
• correspondent account.

Sample letter about changing bank details

How to compose a letter

There is no unified form established in Law No. 44-FZ. However, you should pay attention to a number of features.

It is advisable to draw up a sample information letter about changing the bank details of an organization on the organization’s letterhead. In this case, the correspondence will be more formal in nature, as opposed to a simple A4 sheet.

The form itself states the following:

1. Recipient's name, full name and the position of the responsible person.
2. Document's name.
3. The city in which the document was drawn up, date and reference number (if available).
4. Message about new data.
5. The date on which the changes take effect.
6. Additional Information.
7. Signature of the supplier's manager, seal (if available).

Letter form to fill out

How to write a notification

You can download our sample notification of changes in bank details from the links below or develop your own. To do this, specify:

• the reason for changing the details. For example, that you close an account and open a new one;
• the day the old account was closed;
• the day on which a new account is opened;
• the date from which payments must be made according to current information;
• information about the new account (name of the bank, its BIC, account number and account number in the bank).

A sample notification of a change in an organization’s bank details can be signed by the head of the company or a person authorized by him by power of attorney.

Download the notification form about changes in bank details

Download a completed sample notification of change of details

How to notify the customer about changes

Once the contractor has become aware of the start date of the new information, he draws up a sample notification of a change in the organization’s bank details.

You can hand it over to the customer personally or use postal services. In order to promptly notify the buyer, you can additionally send him a copy in electronic form. However, the form of the document that is defined in the government contract (for example, written) will be considered valid.

Receiving a message to such an address indicates receipt of the message by the counterparty himself, until he proves otherwise.

When sending a notification, check whether the contract agrees on the counterparty's exclusive address for sending legally significant messages. This may also include an email address. If the address is agreed upon, then send the notification to it. The exception is if you know (should know) that it is unreliable (clause 64 of the Resolution of the Plenum of the Armed Forces of the Russian Federation dated June 23, 2015 No. 25).

If such an address is not specified in the contract, send a notice to the address indicated:

• in the Unified State Register of Legal Entities, if the counterparty is a legal entity;
• in the Unified State Register of Individual Entrepreneurs, if the counterparty is an individual entrepreneur.

If the notice is delivered to this address, it is considered received, even if the person is not located there (clause 3 of article 54, clause 3 of article 23 of the Civil Code of the Russian Federation).

When sending an additional agreement, follow the same rules as for sending a notice. However, if the contract specifies an email address as the exclusive address for sending legally significant messages, you will still have to send the counterparty by courier or mail a draft additional agreement signed on your part. In this case, we recommend sending a notification about changes in bank details by email and indicating that you have prepared, signed and sent an additional agreement to the contract to the counterparty's address by courier (by mail).

The Contractor must ensure that the buyer accepts this document. This can be done by asking the recipient for the incoming number and date or a receipt. Otherwise, during the notice delivery period, he may transfer the money to your old checking account.

When can you do without a letter about changing details?

Even at the stage of submitting an application to participate in public procurement, a potential supplier is required to provide general and banking information. This is necessary for drawing up a contract after the tender. Accordingly, if an organization, during the preparation of a tender proposal, is in the process of changing any of the above data, then it should indicate new data in its application. Moreover, such information will become available to the customer only after opening the envelopes (opening access to electronic documents), when it will no longer be possible to make changes. It should be remembered that before the deadline for submitting competitive and auction applications, the participant can withdraw the proposal, make adjustments and resubmit it.

In the case when the application has already been submitted, the participant has won the tender and the need to change the details arose at the stage of concluding the contract, instead of a notification,

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One of the most important elements of business correspondence is a letter about changing details. The need to write such a letter and send it out mass appears if changes have been made to the constituent documents of the enterprise.

A prerequisite for concluding an agreement with any company is the details of the enterprise. In this regard, when changing details, it is simply necessary to inform all counterparties, creditors and other partners about this. Moreover, this obligation is spelled out in the laws of Russia, and failure to fulfill it threatens with many troubles. The letter about changing details is drawn up in the same style and has an identical appearance regardless of the type of activity of the counterparties. The letter must be legally certified.

The letter about changing details contains a lot of very important information:

1. Name of the organization to which this letter is sent
2. To whom is this letter sent directly (position, surname, first name and patronymic of the responsible person)
3. legal and postal addresses 9, the old one is indicated first, and then the new one)
4. the text of the letter itself, for the sake of which this is all started (to put it simply, the reason for changing the company’s details is most often its new address)
5. Also, the letter must necessarily indicate the date of drawing up the letter itself, as well as the exact date when the agreement to the contract will be sent, in which new details would be registered
6. The signature of the person who compiled and sent this letter must be present - this should never be forgotten, so that later you can ask that person.

The text of the letter must indicate that changing the company’s details does not cancel or change the rights and obligations of both parties; it is also necessary to indicate from what date the old details are considered invalid.
A letter about changing details is written independently. There is no special form or template. Sent most often by such personnel as managers, accountants and the like by email, since this is the most convenient way. The sooner the details are changed, the sooner you need to report this so as not to incur trouble, because everyone knows that the tax code of the Russian Federation is cruel.

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