PowerPoint has a wonderful tool that, for some reason, is rarely used. Perhaps the fact is that this tool is more suitable for large presentations and is designed to be shown from a projector, and not from a monitor screen. This is about PowerPoint presenter mode.

PowerPoint Presenter View adds some very useful features to your presentation, including:

• Emphasis of the audience's attention on individual elements of the presentation.
• Notes invisible to viewers for yourself or an assistant.
• The ability to control the order in which the slides are shown is, again, invisible to the audience.

Switching to speaker mode is easy: just use the keyboard shortcut: Alt+F5.

Everything is arranged here simply, explanations require only two elements: tools and notes.

Notes are more needed if switching presentation slides, as well as highlighting its individual elements, is carried out not by the author of the presentation, but by his assistant. In this case, the note will be a guide to action. However, as a reminder, they are also useful to the author, because being a developer tool, they are not displayed when showing a presentation in front of an audience and serve exclusively for internal use.

To add a note, go to the View tab and in the Display group, click Notes to display the panel. Pressing the button again will hide the panel.

Let's switch to presenter mode and find our note to the right of the main slide.

The first button Pen and laser pointer"contains three similar tools at once:

• Laser pointer
• Selection

A laser pointer is simply a bright circle simulating a pointer, tied to the movement of the mouse cursor. It is intended for the audience (and, unlike notes, is visible to it) - mouse movements on the host computer with the presenter mode turned on are also displayed on the presentation screen.

Pen and Selection - allow you to draw directly on the slider in the "pencil" and "highlighter" mode. Just like with a pointer, drawings made with them will be visible to the audience.

Next tool: View all slides"displays images of all slides in the presentation with the ability to quickly jump to the desired one. The audience does not see these movements.

« Enlarge slide” allows you to enlarge an arbitrary fragment of the slide being shown and show it to the audience in an enlarged form.

« Black or normal screen» - the color of the stub screen displayed when there are no slides.

« Options”- everything is clear here without explanation.

Often, when showing a presentation, it is necessary to display the image on a projector or other screen so that the presenter can take notes, adjust and switch between slides on the main monitor, and all these nuances were not visible to the audience. This is the purpose of Presenter View in PowerPoint. While the audience sees the full slideshow on one screen, the presenter uses hints and adjustments from another. In this article, we'll walk you through how to use Presenter View in PowerPoint.

Presenter view features and requirements in PowerPoint

Essentially, PowerPoint only supports two monitors to show a presentation, but you can debug a second PC to run three or more displays.

What is the presenter mode capable of, what possibilities does it hide:

• you can apply thumbnails while selecting slides from the appropriate number of slides;
• notes can be highlighted with a special typeface so that the presenter can use them as a report script;
• dimming or brightening the screen so that the display continues from the same position. Also, these intervals can be used as pauses for Q&A sections or for a coffee break;
• using large icons will make it easier to control your slides, even while you are interacting with a new, unidentified mouse or keyboard.

In order for Presenter Mode in PowerPoint to function smoothly and correctly, the system must meet a number of requirements. Before starting presenter mode in this software product make sure you have the following items:

• The computer is capable of interacting with multiple monitors. Most modern video cards have this feature built-in, but if such support is not implemented, you will have to install several video adapters;
• as we mentioned earlier, the program for displaying PowerPoint presentations capable of interacting with only two displays. To enable the slideshow to be displayed on three or more screens, some settings on the second monitor will be required.

How to set up Presenter View in PowerPoint 2016, 2013, 2010?

To debug and customize the presenter mode, you will have to turn to the top menu of PowerPoint. Go to the "Slideshow" section and select the "Slideshow Setup" option on the ribbon.

All speaker mode settings are concentrated in the "Multiple Monitors" section. Check the "Use presenter mode" checkbox and select a monitor from the "Monitor for slideshow" drop-down menu.

On the projector, we set similar values, but there the parameters of this form will be somewhat different.

How to set up Presenter View in PowerPoint 2007?

Here, the menu names for opening the "Presentation Setup" form have changed slightly. Open the "Slide Show" -> "Demonstration Settings" section and perform the same settings described earlier.

How to set up Presenter View in PowerPoint 2003?

In the most archaic version of the presentation program, the menu sections for accessing the presenter mode settings also have slightly different names. So, to open the form we need, you should use the menu "Slide Show" -\u003e "Presentation Settings".

Otherwise, all settings have the same appearance.

Presenter mode is a pretty handy feature that will give your demo a whole new dimension and possibilities.

If you are using PowerPoint 2013 or later new version, just plug in your monitors and PowerPoint will automatically set up Presenter Mode. In this mode, you can view your notes during the show, and viewers will see only the slides. (You will find notes on the right side of the application window under the slide thumbnail in the section Next slide).

Show start

If you're using PowerPoint on one monitor and want to switch to Presenter view, use the Slide show in the lower left corner of the Controls panel, click the icon, and then select Show Presenter View.

Using Presenter View Controls

You can use PowerPoint on your smartphone as a remote control to show slides and view speaker notes. additional information(and video) can be found in the articleUsing a laser pointer on a smartphone while presenting a PowerPoint presentation.

Switching Monitors Designed for Presenter View and Slide View

To manually choose which screen displays your notes in Presenter View and which displays only the slides themselves, on the taskbar at the top of the Presenter View window, click Display options and select command Switch between presenter view and slideshow.

How notes look in presenter view

When a computer is connected to a projector, the slideshow on your screen is in Presenter mode and only the slides are displayed on the projector screen. In this mode, you can view your notes during the show, and viewers will see only the slides.

The notes appear in the area on the right. Text wraps automatically and a vertical scroll bar appears when needed. You can change the size of the text in the notes area using the following two buttons in the lower left corner of this area:

To resize areas in Presenter View, hover over the vertical line that separates them, then click and drag.

Turn off presenter mode

To turn off Presenter View while a presentation is in progress:

Take an overview of Presenter View and learn what you need to use PowerPoint.

Make sure the computer you're using for the presentation supports multiple monitors. If your computer has multiple input ports, such as DVI, VGA, or HDMI ir DisplayPort, it must support multiple monitors. Most modern desktop computers have multi-monitor support built in; otherwise, you will need two video cards.

Presenter view overview

Note:

5. Move to the next slide

6. Elapsed presentation time in hours and minutes

7. Click to view thumbnails of all slides in the presentation

8. Pen, laser pointer or marker

Allows you to view a presentation with speaker notes on one computer (on a laptop, for example) while presenting notes to the audience on another monitor.

Note: Using dual monitors only supports PowerPoint for presentation. However, you can set the presentation to run with three or more monitors connected to the same computer. Visit your computer manufacturer's website for the latest information about multi-monitor support for your computer.

Presenter View includes the following tools to make presentations easier:

Thumbnails, with which you can select the desired slides in any order.

Speaker notes that are displayed in large type so that they can be used as a presentation script.

You can darken or lighten the screen during the presentation and click Continue where you left off. For example, you don't want to display slide content during a break or Q&A period.

Large icons and buttons that make it easy to manage your presentation even if you're not used to a keyboard or mouse. The following illustration shows the tools available in Presenter View.

1. Slide number (for example, slide 1 of 8)

2. The slide you are currently showing to the audience

3. Speaker notes to use as a presentation script

4. Move to the previous slide

5. Pen or marker

6. Click to open a menu that allows you to end the slideshow, dim or brighten the screen for the audience, and jump to a specific slide number

7. Move to the next slide

8. Elapsed presentation time in hours and minutes

9. Slide thumbnails that you can click to jump to or return to a slide