Load a schedule with 200 items using the “Export data to UIS” operation,

Load the remaining positions additionally using the operation “Export data to the UIS (by positions)”, selecting the remaining positions (no more than 200 in one operation).

38After all positions of the schedule have been generated and approved, it must be sent in a structured form to the Unified Information System. To do this, go to the “Current” tab of the “Schedule” interface (see Figure 1.28).

Figure 1.28 – Go to the “Current” tab

39Click on the “Operations” button and select an operation from the list:

• 
  “Export data to EIS”, if on schedule no more than 50 positions, (see Figure 1.29 under number 1)
• 
  “Export of data to the UIS (by position)”, if on schedule over 50 positions, (see Figure 1.29 under number 2).

Figure 1.29 – Selecting the “Export data to UIS” operation

40When performing the “Export data to UIS” operation, fill in the parameters in the form that opens (see Figure 1.30):

• 
  Fill in the “Customer” field with the value of your organization; to do this, click the “Call Directory” button and in the “Legal Entities” directory, select your organization using data filtering.
• 
  In the “Plan-schedule year” field, indicate the year for which the schedule is being formed;
• 
  In the fields “Login for OOS” and “Password for OOS”, enter the login and password for OOS.

Figure 1.30 – Filling out the “Export data to UIS” operation

41When using the operation “Export data to the UIS (by position)”, you must first select the exported positions (but not more than 50 per export operation) schedule on the “Schedule” tab. Active" (details about multiple selection of table rows are given in section 2.5 of the instructions "Basics of working in the GIS "State procurement of nuclear weapons." Basic controls")

Figure 1.31 – Selecting schedule items for the export operation to the UIS

42In the form that opens, fill in the parameters (see Figure 1.31.1):

• 
  “Schedule positions” will be filled in automatically with the numbers of the selected schedule positions;
• 
  In the “Schedule number” field, you must enter the number of the schedule with environmental protection. Figure 1.31.2 shows the OOS interface, where the registry number of the OOS schedule is displayed;
• 
  In the fields “Login for OOS” and “Password for OOS”, enter the login and password for OOS;

Figure 1.31.1 – Sending a schedule to the UIS using the operation “Export data to the UIS (by position)”

Figure 1.31.2 – Environmental Protection Interface viewing schedule information, “General Information” tab, where the register number of the environmental protection plan is displayed

43After filling in all the necessary parameters, click on the “Run” button. As a result, the schedule in a structured form will be sent to the environmental organization.
44If the schedule successfully passes the OOS controls, then it is uploaded to the customer’s Personal Account on the OOS on the interface “Registers of schedules” - “Register of order placement plans” - “Current period” in the “In preparation” state. This schedule for environmental protection must be published.

1. Making changes to the schedule

Figure 1.32 – Selecting the operation “Changing the position of the schedule”
46In the window that opens, enter the change date and click the “Run” button (see Figure 1.33).

Figure 1.33 – Filling out the operation “Changing the position of the schedule”

47The position “Changing the position of the schedule plan” can be found in the “Editable” tab on the “Plan schedule” interface (see Figure 1.34).

Figure 1.34 – Changing the position of the schedule

48Make the necessary changes. Next, follow the steps in accordance with paragraph 1.4 “Approval of the position of the schedule” of this instruction and 1.5 “Uploading the schedule in a structured form into the Unified Information System” of this instruction.

49Attention! When publishing changes to the schedule, there is no need to cancel the structured schedule previously downloaded from the regional system.

1. Canceling a schedule item

Figure 1.35 – Editing the header of a schedule position

51In the “Rationale for changes” field, click the “Call the directory” button and in the “Rationale for changes to the procurement schedule” directory, select the value “Cancellation by the customer, the authorized body of the order provided for in the order plan.” (See Figure 1.36).

Figure 1.36 – Filling out the “Rationale for changes” field in the header of the schedule position

If the order was not included by the customer in it, then it is prohibited to conduct a tender on it (Part 2, 11, Article 21 44-FZ). Therefore, you need to take its completion seriously and pay attention to the changes that the form has undergone. In this article we will look in detail at how to fill out the schedule for 2019.

Rules for filling out the schedule for 2019

The document is filled out on the basis of a previously generated and approved procurement plan within 10 working days after the institution has been informed of the budgetary obligations for the next year and the preparation of the financial statements on them. The basic conditions of each order are determined: its object, price, quantity, method and date of determining the supplier (clauses 2, 4, part 3, article 21 44-FZ).

The completed and signed schedule is published in the Unified Information System within three working days from the date of its approval or amendments to it (clause 15 of Article 23 of 44-FZ). Only information about those tenders that contain state secrets is not posted.

The requirements for entering information and how to fill out the schedule on the government procurement website are regulated by regulations:

• RF PP dated 06/05/2015 No. 553 - for federal BU, AU;
• RF PP dated 06/05/2015 No. 554 and the territorial regulatory framework - for municipalities.

The schedule forms approved for 2019 look like this. For federal customers:

For municipal customers:

Instructions for filling out the 2019 schedule

First, you need to consider the introductory positions of the schedule; we will tell you how to fill them out later. At the top of the document you must provide introductory information about the institution:

• name of the customer organization and its affiliation by level - state, municipal, budgetary (autonomous), unitary enterprise;
• OPF of the customer;
• address;
• contacts;
• annual amount of financing for procurement activities.

Let's consider step-by-step filling out the schedule for 2019.

The first column does not contain data.

An identification code is generated for each line based on the focus of the procurement object in terms of procurement.

The “Name” column reflects the subject of the draft contract, “Description” - brief characteristics for each order.

Column 5 indicates the NMCC in thousands of rubles.

Column 6 contains the % of the advance based on the data presented in the procurement and contract documentation.

Cell 7 is intended for entering the volume of funds for this purchase, 8 - for the total volume of funds for the current year, 9 and 10 - for the next two and 11 - for subsequent periods with a single indicator.

Column 12 - OKEI code of purchased goods, works, services; 13 — name of the unit of measurement.

Columns 14 to 18 reflect data on the quantities (volumes) of industrial and industrial goods planned for purchase: 14 - total volume, 15 - for the current year, 16 and 17 - for the next two and 18 - for subsequent periods.

Column 19 provides a breakdown of GWS delivery times by quarter or year.

Column 20 indicates the amount of application security for competitions and auctions, which is 0.5-5% of the NMCC. If an auction with advantages is held (Articles 28-30 44-FZ), then the amount of security for the application should not exceed 2%. If the procurement is carried out by requesting quotes or requesting proposals on the basis of Part 2 of Art. 83 44-FZ or the contract is concluded with a single supplier, column 20 is not filled in.

In field 21 the amount of contract security is entered within the range from 5 to 30% of the NMCC (Article 44 44-FZ). When using services to provide a loan or bank guarantee, the cell is not filled in.

Column 22 contains data on the month and year of publication of the notice, and in column 23 - on the month and year of execution of the contract.

Column 24 reflects the method of determining the supplier (Article 24 44-FZ).

Field 25 is reserved for defining benefits for penal institutions, and 26 for orders from SMP and SONKO.

Box 27 informs about prohibitions (restrictions) on foreign goods based on Art. 14 44-FZ.

Column 28 notes additional requirements, in accordance with RF PP No. 99 dated 02/04/2015, for auctions and tenders with limited participation.

Field 29 implements the provisions of Art. 20 44-FZ on holding mandatory public discussion.

A schedule is a document that contains useful information for suppliers and performers (how to implement procedures, additional requirements for participants). At the end of the year, customers are required to plan their purchases for the coming year, and if we talk about 44-FZ, then for the next three years. Let's take a closer look at how to fill out and publish procurement plans and schedules.

According to the provisions of the Law on the Contract System, customers plan tenders by drawing up and posting a procurement plan and schedule. The content of these documents is quite similar, but it is worth highlighting the distinctive features:

• A procurement plan is a document containing general information about the procedures carried out by the customer, based on three calendar years. This plan precedes the drawing up of a trading schedule;
• schedule - contains detailed information about the tenders that will be held by the customer within one calendar year.

Thus, the above documents differ in the terms for which they are drawn up and approved, as well as in the information that is indicated in them.

As for such a document as the procurement plan under 223 Federal Law, it should be noted that Law No. 223-FZ does not establish the period for which the specified act is drawn up. This document must be drawn up and posted by the customer for a period of at least one year.

Filling out the procurement plan according to 44-FZ

As mentioned above, the procurement plan for 2019 should contain information about the customer’s needs for three years.

So, let's take a closer look at filling out the act we are considering.

Step No. 1. Columns 1 to 4 must contain the serial number, identification number and purpose of the procurement procedure.

Step No. 2. In columns 5 and 6, the customer must indicate the name of the tender object and the approximate time of publication of the notice of tender.

Step No. 3. In columns 7 to 11, you should indicate information about financial sources, namely the total volume, as well as planned payments for each period separately.

Step No. 4. Column No. 12 should reflect the estimated dates of tenders (this information can be subsequently changed if such a need arises).

Step No. 5. Column No. 13 should contain information about specialized types of bidding (you must indicate “yes” or “no”).

Step No. 6. Column No. 14 should reflect information about the need for public discussions.

Step No. 7. If any changes are made to the plan, information about this is reflected in column No. 15 with justification.

Approval and placement of the procurement plan

So, let's turn to the question of who approves the procurement plan under 44 Federal Laws. It should be noted that approval occurs by issuing the order “On approval of the procurement plan for goods, works, and services” by the head of the organization. You can see a sample order below.

How to place a procurement plan in the UIS? First of all, you need to log into the customer’s personal account and then go to the “Purchasing Planning” section. After selecting the “Purchasing Plans” tab, you must click on the “Create” button. Next, you should enter all the information that has already been mentioned above.

The procurement plan in a structured form (44 Federal Laws) is as follows.

Procurement schedule under 44 Federal Law: how to fill out

The requirements for the execution of such an act as the procurement schedule for 2019 are set out in the following regulatory legal acts:

• for federal level customers - Government Decree No. 553 of 06/05/2015;
• for regional and municipal customers - Government Decree No. 554 of 06/05/2015.

The form of the schedule for 2019 is as follows.

So, in order to fill out the specified document, you need to perform the following algorithm of actions.

1. The first column is not filled in.
2. The second column must reflect the identification code.
3. Tender object: the name and description (brief content of the purchased products) should be reflected.
4. Mandatory for indicating the NMCC tender.
5. If an advance payment is provided, then column No. 5 is filled in, the amount is indicated as a percentage.
6. Planned payments: payments should be reflected for the regular and planned periods (columns 7 to 11).
7. Unit of measurement (points No. 12-13): the unit of measurement of the purchased product and its code according to the OKEI classifier are indicated.
8. Volume: the total volume of purchased products should be reflected, as well as volumes for planning periods - 2020-2021. (columns 13-17).
9. Column No. 19: it is necessary to reflect the timing of delivery of products, performance of work or provision of services (weekly, monthly, quarterly, as needed, etc.).
10. Amount of security: when carrying out competitions or auctions (from 0.5% to 5% of the NMCC). This section is not completed if the auction is held in a different form (request for quotations or proposals).
11. Column No. 21: Contract performance security can range from 5% to 30%. In the case of procurement of services for providing a loan and a bank guarantee, this column is not filled in.
12. Columns 23-24: it is necessary to indicate the date of the tender (for example, 04.2019), as well as the method for determining suppliers.
13. Column No. 25: reference to the provision of benefits for institutions of criminal correctional systems.
14. Column No. 26: information about the purchase from SMP, SONKO is indicated.
15. Column No. 27: it is necessary to reflect information about prohibitions and restrictions on the purchase of foreign-made goods (Article 14 of Federal Law No. 44).
16. Column No. 28: information about additional requirements that are presented in the event of an auction or competition with limited participation is reflected. The requirements are specified in RF PP No. 99 dated 02/04/2015.
17. Column No. 29: reports the need for mandatory public discussions.
18. Bank support (No. 30): if bank support of the contract is required, this fact must be indicated.
19. Clause No. 31: in case of changes to the schedule, information about this must be entered in this column.
20. Authorized body (No. 32): if powers are vested in accordance with Art. 25 44-FZ.
21. Column No. 33 is filled in when conducting joint purchases.

The schedule for 2019 (sample) can be seen below.

The deadline for posting the schedule for 2019 is within three working days from the date of approval.

Also, it should be borne in mind that the period for posting a notice after the publication of the schedule is not initially established. However, if changes are made to this act, the notice must be published only after 10 days.

Procurement plan under 223-FZ

The plan is placed in the Unified Information System within ten days, but no later than December 31 of the current calendar year.

It is mandatory to sign this document with an enhanced qualified signature.

1. Information about the customer is entered - name, tax identification number, checkpoint, location, as well as OKATO - at the place of registration of the customer.
2. If the term of the contract is longer than the period for which the document we are considering is being developed, then this fact is subject to mandatory reflection.
3. All codes are reflected based on the current OKVED.
4. Columns No. 11-17 are filled with data that is determined by the customer independently.

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - they are allowed to carry out both electronic and paper procedures. Starting from 2019, tenders, auctions, quotations and requests for proposals on paper will be prohibited, with eight exceptions.
Read what kind of purchases to carry out on the ETP, how to choose a site and obtain an electronic signature, what are the rules for concluding contracts during the transition period and after.

Who prepares the schedule and when?

The schedule is prepared by all organizations to which limits are brought. In an organization, the schedule is handled by a contract service. If there is no contract service, then a contract manager.

Federal state unitary enterprises form schedules when planning FCD no later than the deadlines within which the Government of the Russian Federation submits draft federal budgets and budgets of state extra-budgetary funds to the State Duma. The requirements are specified in paragraph 3 of Rules No. 553.

An example of communicating limits Limits on budget obligations are considered communicated to recipients at the federal level after receiving the expenditure schedule. If the purchase is carried out by an authorized body or an authorized institution, then the customer creates a schedule taking into account interaction with them.

For customers at the federal level, some features have been identified when creating a schedule.

What to include in the schedule

In the schedule, indicate information about all purchases planned during the year for which the schedule is approved. Also include information about purchases from a single supplier (contractor, performer). If the procurement period exceeds the period for which the schedule is approved, then in the schedule also include information about the purchase for the entire duration of the contract. In the title of the schedule, indicate : full name; location, telephone and e-mail address of the customer or legal entity forming, approving and maintaining the procurement schedule; INN and KPP; code according to the All-Russian Classifier of Organizational and Legal Forms; total annual volume of purchases. Indicate the amount based on the information provided by the main manager.

In the schedule table, indicate: Purchase number. Indicate the order number of the purchase. The purchase identification code is a 36-digit code. To compile it, you need to know: the year the purchase was made; the customer identification code; the purchase number in the procurement plan; the purchase number in the schedule; the code of the procurement object; the type of expense code. For more information on how to generate it, see Procurement identification code.

Indicate the name of the object and describe it. If lots are allocated in the procurement, indicate the procurement object separately for each lot.

When describing the procurement object, indicate its functional, technical and quality characteristics, and operational characteristics.

If the customer has set as a criterion the cost of the life cycle of a product or an object created as a result of the work, provide information about the application of such a criterion.

The Government of the Russian Federation has approved an exhaustive list of cases of concluding life cycle contracts (Resolution of the Government of the Russian Federation of November 28, 2013 No. 1087). If you purchase medicines, indicate the international nonproprietary names of the medicines. If such names are missing, indicate the chemical or group names from the state register of medicines.

This is indicated in paragraph 7 of subparagraph “g” of paragraph 1 of Requirements No. 553.

Initial (maximum) contract price, price of a contract concluded with a single supplier

Indicate the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer). See. Features of the definition of NMCC within the framework of Article 22 of the Law on the Contract System.

If it is impossible to determine the volume of work or services, for example, for the maintenance and repair of machinery, equipment, or the volume of communication services, legal services, medical, educational services, also indicate the price of spare parts or each spare part for machinery, equipment, or the price of a unit of work or service .If the Government of the Russian Federation has established additional conditions for the contract that do not provide for determining the initial maximum price of the contract, write down the price formula without indicating the NMCC. This is stated in paragraph 4 of subparagraph “g” of paragraph 1 of Requirements No. 553.

Situation: can the NMCC be justified by the price from the departmental list? No, it is not possible. The standards that are written down in the departmental list only establish acceptable boundaries for the NMCC. If you include the purchase in the schedule, then justify the NMCC in accordance with the requirements of Article 22 of Law No. 44-FZ and the Methodological Recommendations, which were approved by the Ministry of Economic Development of Russia by order of October 2, 2013. No. 567 (Part 1, Article 19 of Law No. 44-FZ, Clause 11 of the Rules, which the Government of the Russian Federation approved by Resolution No. 553 of June 5, 2015).

Advance amount

If an advance is established, indicate it as a percentage of the initial (maximum) contract price. Whether or not to establish an advance in the contract is the customer’s right. Planned payments Indicate the total amount, as well as the amount for the current financial year, for the planning period: for the first year and for the second year, subsequent years. Specify the information in accordance with the terms of the contracts that you have concluded. If the execution and payment of the contract is staged and the procurement period exceeds the period for which the schedule is approved, indicate the amount by year of the planning period, as well as the total amount of planned payments outside the planning period.

This rule is stated in subparagraph “d” of paragraph 2 and in paragraph 3 of Requirements No. 553.

Unit

Specify the unit of measurement of the procurement object. If the procurement object can be quantitatively measured, then also indicate the code according to the All-Russian Classifier of Units of Measurement. Do not enter into the schedule information about units of measurement and the volume of goods, works and services with different units of measurement. This rule is established in paragraph 4 of Requirements No. 553.

Number of goods purchased, volume of work performed and services provided

Indicate the total quantity, and also write down the required quantity for the current financial year, for the planning period: for the first year and the second year, subsequent years. If the procurement object can be quantitatively measured, indicate the quantity in accordance with the unit of measurement according to the code of the All-Russian Classifier of Units of Measurement. If the procurement period exceeds the period for which the schedule is approved, indicate the total quantity of goods supplied, the volume of work performed or services provided during planned periods outside the current financial year, as well as the quantity outside the planned period.

Frequency or number of stages

If the frequency of delivery of goods, performance of work, provision of services is provided, indicate their frequency, for example: daily, weekly, twice a month, once every six months. If the supply of goods, performance of work, provision of services will be staged, indicate the month and year of each stage. For example: August 2017, September 2017, December 2017. If the contract does not provide for stages and frequency, then indicate the start and end dates of the contract. For example: January 1, 2017 - December 31, 2017. Amount of securityIndicate the amount of security for the application for participation in the procurement and the amount of security for the execution of the contract. Attention: Part 14 of Article 44 of Law No. 44-FZ stipulates that the amount of security for the application should be from 0.5 up to 5 percent of the NMCC or, if during auctions the NMCC does not exceed 3 million rubles, then 1 percent of the NMCC.

Calculate the amount of application security for tenders and auctions using a calculator.

Calculate the amount of contract security using a calculator.

Planned start date for procurement

Indicate the planned month and year of posting the notice of the procurement, sending an invitation to participate in determining the supplier (contractor, performer) or, if the notice is not posted and the invitation is not sent, the month and year of the conclusion of the contract.

Planned completion date of the contract

Indicate the planned month and year of completion of the contract. Method of determining the supplier (contractor, performer) Indicate how the purchase will be made. You can choose a competitive procurement method using the service.

Benefits provided to procurement participants in accordance with Articles 28 and 29 of Law No. 44-FZ

If the customer provided such benefits, indicate “yes”, otherwise - “no”. The customer is obliged to provide benefits to procurement participants only if the procurement object is included in one of the lists: the list of goods, works, services, according to which when determining suppliers (contractors, performers), the customer is obliged to provide institutions and enterprises of the penal system with advantages in relation to the contract price they offer (approved by Decree of the Government of the Russian Federation of July 14, 2014 No. 649);

• list of goods, works, services, during the purchase of which the customer is obliged to provide benefits to organizations of people with disabilities (approved by Decree of the Government of the Russian Federation of April 15, 2014 No. 341).
Purchasing from SMP and SONO

If the customer makes purchases from such entities, indicate “yes”, otherwise - “no”.

The customer is obliged to purchase from SMP, SONO in the amount of no less than 15 percent of the total annual volume of purchases (Part 1, Article 30 of Law No. 44-FZ).

For more information about procurement from SMP and SONO, see Participation of SMP and SONO in procurement. Volume of purchases from SMP and SONO.

Application of national treatment in procurement

If the customer has established a ban on the admission of goods, works, services or restrictions and conditions of admission, indicate them, otherwise do not fill out the column. For more information, see Application of national treatment in procurement.

Additional requirements for participants in the procurement of certain types of goods, works, and services

If the customer has established additional requirements for procurement participants, indicate such requirements and their justification, otherwise do not fill out the column. When identifying suppliers (contractors, performers), customers are required to establish such additional requirements for procurement participants if they are determined by the Government of the Russian Federation (Part 4 of Art. 31 of Law No. 44-FZ). Decree of the Government of the Russian Federation dated February 4, 2015 No. 99 approved additional requirements for participants in the procurement of certain types of goods, works, services, the procurement of which is carried out through tenders with limited participation, two-stage tenders, closed tenders with limited participation, closed two-stage tenders or auctions.

For more details, see Additional requirements for procurement participants under the Contract System Law.

Mandatory public discussion of the procurement

If the procedure provides for a mandatory public discussion of procurement, indicate the number and date of the protocol drawn up based on the results of public discussion of the procurement after posting in the Unified Information System, otherwise do not fill out the column.

Attention: Violation of the procedure or deadlines for conducting a mandatory public discussion of procurement or failure to conduct a mandatory public discussion of procurement shall entail the imposition of an administrative fine on officials in the amount of 30,000 rubles. (Part 3 of Article 7.29.3 of the Code of Administrative Offenses of the Russian Federation).

Banking and treasury support of the contract

If the contract requires bank support during execution, please provide information about the bank, the number and date of the contract. Please indicate if the support will be provided by the Federal Treasury. Indicate both bank and treasury support, bank or treasury support, or indicate “no” if support is not provided. This is stated in paragraph 20 of subparagraph “g” of paragraph 1 of Requirements No. 553.

Rationale for the changes

If changes were made to the approved schedule, indicate the date, content and justification for them, otherwise do not fill out the column. Authorized body (institution) If the procurement is carried out by an authorized body or an authorized institution, indicate information about them, otherwise do not fill out the column.

For more information about authorized bodies and institutions, see Issues of centralization of procurement in Law No. 44-FZ.

Organizer of a joint competition or auction

If you are planning a joint purchase, provide information about the organizer, otherwise do not fill out the column.

In separate lines in the schedule table, indicate, if you have such purchases, information about purchases that are planned to be carried out in accordance with paragraph 7 of part 2 of Article 83 and paragraphs 4, 5, 26, 33 of part 1 of Article 93 of Law No. 44-FZ , for each budget classification code in the amount of the annual volume of financial support for each of the following procurement objects:

• medicines purchased in accordance with clause 7 of part 2 of article 83 of Law No. 44-FZ;
• goods, works or services in an amount not exceeding 100,000 rubles. (in case of concluding a contract in accordance with clause 4, part 1, article 93 of Law No. 44-FZ;
• goods, works or services in an amount not exceeding RUB 400,000. (in case of concluding a contract in accordance with clause 5, part 1, article 93 of Law No. 44-FZ;
• services related to sending an employee on a business trip (in case of concluding a contract in accordance with clause 26, part 1, article 93 of Law No. 44-FZ, as well as participation in festivals, concerts, performances and similar cultural events (including including tours) on the basis of invitations to attend these events;
• teaching services provided by individuals;
• tour guide services provided by individuals;
• maintenance and repair of non-residential premises that are donated to the customer, utilities in such premises;
• collection of statistical data carried out by individuals (clause 42, part 1, article 93 of Law No. 44-FZ);
• services for access to information in foreign databases and specialized databases of international science citation indices (clause 44, part 1, article 93 of Law No. 44-FZ).

Such requirements are specified in subparagraph “a” of paragraph 2 of Requirements No. 553.

Total for BCC

Indicate the total amount of financial support for each budget classification code. If there are several BCCs, then indicate each BCC in a separate row of the table. To do this, add separate rows in the table. Situation: how to generate the BCC for the schedule for 2017. Each customer generates the BCC individually depending on the level of the budget and the adopted law (decision) on the budget. The structure of the 20-digit code for the classification of budget expenses includes: the main code manager of budget funds (1-3 digits); section code (4-5 digits); subsection code (6-7 digits); target item code (8-17 digits); code of the type of expense (18-20 digits). This is indicated in section III of the order of the Ministry of Finance of Russia dated July 1, 2013 No. 65n. The Russian Ministry of Finance compared budget classification codes. The table is posted on the department's website.

Total provided for procurement - total

Indicate: the total amount of initial (maximum) prices of contracts, prices of contracts concluded with sole suppliers (contractors, performers); the amount of planned payments in the current financial year; the amount of planned payments in subsequent years in relation to contracts, the provision of payment for which is planned outside the current financial year year. Including: purchases through a request for quotation. If you are planning purchases carried out through a request for quotation in accordance with Article 72 of Law No. 44-FZ, then fill out this line. Please indicate:

• the total amount of the initial (maximum) prices of contracts; the amount of planned payments in the current financial year; the amount of planned payments in subsequent years in relation to contracts, the payment of which is planned outside the current financial year. purchases that are planned to be made from small businesses and socially oriented non-profits organizationsIf contracts are planned to be concluded with SMP or SONO in accordance with Article 30 of Law No. 44-FZ, then fill out this line. Please indicate:
  • the total amount of the initial (maximum) prices of contracts; the amount of planned payments in the current financial year; the amount of planned payments in subsequent years in relation to contracts, the payment of which is planned outside the current financial year. After filling out the schedule, indicate: the date of its approval ;last name, first name, patronymic (if any) of the responsible executor; position, last name, first name, patronymic (if any) of the person who approved the schedule. Situation: is it necessary to include a preliminary selection in the schedule No, not necessary. Customers include in the plan - a schedule of the method for determining the supplier and the rationale for choosing this method. The law defines competitive methods, as well as procurement from a single supplier. Competitive methods include open competition, competition with limited participation, two-stage competition, closed competition, closed competition with limited participation, closed two-stage competition, electronic auction, closed auction, request for quotations, request for proposals. Thus, pre-selection is not competitive procurement or procurement from a single supplier. Therefore, there is no need to include pre-selection in the schedule (Clause 4, Part 3, Article 21, Parts 1, 2, Article 24 of Law No. 44-FZ). Who approves the schedule and when?

    The manager or a person authorized by the manager approves the schedule within 10 working days from the date of: communicating to the customer the scope of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budget legislation of the Russian Federation; approval of plans for financial and economic activities; conclusion agreements on the provision of subsidies for capital investments in capital construction projects of the state property of the Russian Federation; conclusion of agreements on the provision of subsidies for the acquisition of real estate objects in the state property of the Russian Federation; bringing to the appropriate personal account under the delegated powers the volume of rights in monetary terms to accept and (or) fulfillment of obligations in accordance with the budget legislation of the Russian Federation*.

  * Customers form, approve and maintain schedules on behalf of:

  • federal government bodies (state bodies); State Corporation Rosatom; State Corporation Roscosmos; management bodies of state extra-budgetary funds that transferred their powers to these customers; federal state unitary enterprises. This is stated in paragraph 2 of Rules No. 553.

    Attention: violation of the deadline for approval of the procurement plan and changes made to it entails the imposition of an administrative fine on officials in the amount of 5,000 to 30,000 rubles. (Part 4 of Article 7.29.3 of the Code of Administrative Offenses of the Russian Federation).

    How to justify purchases included in the schedule

    When you create a schedule, justify (Part 3 of Article 18 of Law No. 44-FZ):

    1. The initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer); Method for determining the supplier (contractor, performer), including additional requirements for procurement participants. The rules and form of justification for procurement were approved by the Decree of the Government of the Russian Federation dated June 5 2015 No. 555 (hereinafter referred to as the Rules approved by Resolution No. 555).

       Justify the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer), and the method of determining the supplier (contractor, performer) within the time limits established (clause 3 of the Rules approved by Resolution No. 555) by the Government of the Russian Federation for federal needs .

       Situation: is it necessary to justify the initial (maximum) price for contracts up to 100,000 rubles, which will be included in the schedule as one line broken down by KBKNet? Including purchases up to 100,000 rubles. in the schedule, the customer justifies the annual volume of these purchases. This is stated in paragraph 6 of the Rules, which were approved by the Government of the Russian Federation in Resolution No. 555 dated June 5, 2015.

       Example: The annual volume of purchases under clause 4 of part 1 of article 93 of Law No. 44-FZ in 2017 is 1.7 million rubles. The volume consists of the sum of prices of contracts concluded with a single supplier (contractor, performer), each of which does not exceed 100,000 rubles. and complies with the restrictions established by paragraph 4 of part 1 of Article 93 of Law No. 44-FZ (no more than 2 million rubles or no more than 5% of the customer’s total annual purchase volume and no more than 50 million rubles).

       However, immediately before concluding a contract under clause 4 of part 1 of Article 93 of Law No. 44-FZ, the customer must justify the NMCC taking into account the provisions of Article 22 of Law No. 44-FZ and Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567.

       Situation: what to indicate in column 7 of the form for justifying the purchase of goods, works, services when forming and approving the procurement schedule “Justification of the initial (maximum) price of the contract...” Russian legislation does not determine what information must be contained in column 7 of the form . As the Ministry of Economic Development of Russia explains in letter No. D28i-3527 dated November 23, 2015, filling out the forms for justification of plans and procurement schedules is carried out by the customer independently in free form, taking into account the requirements of Law No. 44-FZ.

       Advice: indicate, for example, details of commercial proposals or details of estimates. And also use the Methodological recommendations approved by Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567, and the information provided for in Article 22 of Law No. 44-FZ.

       Attention: failure to comply with the procedure or form of justification of the initial (maximum) contract price, justification of the procurement object (except for the description of the procurement object) entails the imposition of an administrative fine on officials in the amount of 10,000 rubles. (Part 2 of Article 7.29.3 of the Code of Administrative Offenses of the Russian Federation).

       We emphasize that if the customer plans to purchase medications prescribed to the patient by the decision of the medical commission in the presence of medical indications, through a request for proposals, then the justification for such a purchase is made in accordance with the decision of the medical commission (clause 5 of the Rules approved by Resolution No. 555).

       In addition to the general list of purchases, the following are also subject to justification when creating a schedule: small purchases (clauses 4, 5, part 1, article 93 of Law No. 44-FZ);

    2. procurement of services related to sending an employee on a business trip, with participation in festivals, concerts, performances and similar cultural events on the basis of invitations to attend these events (clause 26, part 1, article 93 of Law No. 44-FZ);
    3. procurement of teaching services, guide services from individuals (clause 33, part 1, article 93 of Law No. 44-FZ).

  In relation to the listed purchases, it is not the object of purchase that is subject to justification, but the annual volume of the specified purchases (clause 6 of the Rules approved by Resolution No. 555).

  Attention: during monitoring, audit and control in the field of procurement, inspectors can assess the validity of certain purchases by the customer and recognize a specific purchase as unfounded (Part 5 of Article 18 of Law No. 44-FZ).

  What to do if the purchase contains state secrets

  Include information about the procurement, information about which is a state secret, in the appendix to the schedule for the financial year and planning period. Set the application to a classified status. This is stated in paragraph 5 of Requirements No. 553.

First of all, let's figure out how to place the procurement plan for 2019. This must be done before posting the schedule, since the latter is formed on the basis of the first.

Step 1. In your Personal Account, go to the government procurement planning section.

Step 2. Click on the “Create” button.

Step 3: Enter the required information. We talked about it in a separate article.

How to add a schedule to the UIS

The schedule is prepared based on the procurement plan. There are two types of customers, depending on the control and information they publish, and the procedure for placing the schedule differs for them. We talked about this in detail in one of the articles. Now let’s figure out how to place the schedule plan for 2019 in the EIS.

Step 1. In the customer’s Personal Account, go to the “Plans and schedules for government procurement of goods, works and services” page and click on the “Create schedule” button.

Step 2. A context menu will open in which you need to select the appropriate item. As a rule, a new schedule is created based on the procurement plan.

Step 3. Select a document for the desired financial year.

Step 5. When everything is ready, you need to send the document for control. If errors are found, it will be returned for revision. If not, they will publish it.

How to place with direction to control

If the customer’s organization is included in the list of organizations subject to control under Part 5 of Article 99 of 44-FZ, and is not a unitary enterprise (read more about this), then before placement it is required to send the document for verification. To do this, in the UIS, select the specified item in the context menu of the procurement schedule.

A warning message will be displayed.

If errors were made when filling out the fields, the result of the check is displayed.

Correct any violations found and resubmit. If there are no violations, a printed form will be displayed. After you sign the document with an electronic digital signature, it will be checked by regulatory authorities.

How to place it in the Unified Information System without a referral for control

If the organization is not included in the list of those that are subject to control or is a unitary enterprise, then to place it, go to the page “Plans and schedules for the purchase of goods, works, services” and select the specified item.

If there is a later posted version of the procurement plan in the UIS, with which the posted version of the schedule is associated, a notification will be displayed.

If a more recently posted version of the purchasing baseline does not exist, a message appears confirming that the information has been posted.

EIS User Guide

Detailed instructions are provided in the official user manual.

If errors occur during publication

When placing a document in the information system, technical problems may arise. A support service has been organized to resolve them. The request “I can’t place a procurement plan on the website” is one of the most common.

If the customer is faced with a situation in which it is impossible to place a schedule plan for 2019, he collects evidence and records the problem in writing by contacting the UIS support service. His task is to present to the regulatory authority as much evidence as possible of the correctness of his actions and evidence of errors in the operation of the UIS in the form of:

• error screenshots;
• correspondence with support service;
• recordings of telephone conversations (if possible);
• complaints;
• other evidence that the customer has taken all possible actions, including recording the dates when the actions were performed.

The Ministry of Economic Development supported the creation of a special portal of the public organization “Forum of Contractual Relations”, where complaints about the work of the Unified Information System are posted.

1. Use a different browser.
2. Check the validity period of the electronic signature certificate and the rights of the authorized person.