The number of employees in an LLC can be any - the law does not establish mandatory requirements here. However, it may also be that the company employs only one person - the director. He is the one without whom the organization cannot exist. This is possible in the following cases:

In any case, the situation when the organization has only one employee is not so rare.

It is also possible that even the director is not an employee. According to Art. 56 of the Labor Code of the Russian Federation, an employment contract is concluded between the employee and the employer - however, if the sole founder simultaneously acts as a director, then he cannot sign an employment contract with himself, and labor law does not apply to him (Article 273 of the Labor Code of the Russian Federation).

Is a document needed?

First of all, it is necessary to determine whether the staffing table is generally a mandatory document. It refers to the primary documentation, and, according to paragraph 4 of Art. 9 of the Federal Law "On Accounting", its form can be developed at the enterprise independently. Directly, the Labor Code of the Russian Federation nowhere contains an indication that the schedule is required, however, Art. 15 of the Code defines the labor function, among other things, as work in a position established by the staffing table.

Attention! In the event that an employee is accepted for a position not provided for by this document, questions may arise from regulatory authorities - up to the initiation of an administrative case under Art. 5.27 of the Labor Code of the Russian Federation.

Finally, the letter of Rostrud dated January 21, 2014 No. PG / 13229-6-1 indicates that in the absence of a list of positions, the legality of reducing the staff or number of employees may be called into question.

Thus, we can conclude: although the need to have a timetable is not directly indicated in the law, nevertheless, there are links to this document in the articles of the Labor Code of the Russian Federation. In addition, Rostrud in explanatory letters and comments recommends that this document be compiled in any organization. Therefore, even in the case when the LLC has only one employee, it is better to have a staffing table for safety net.

It must be taken into account that the staffing table can cover not only existing positions, but also those that are planned to be introduced. In this case, the LLC will have vacancies that can be filled in the future. This option is relevant for newly opened firms, where the director has not yet had time to recruit staff.

How to compose: content

In the event that the LLC has only one employee, the staffing table can be drawn up in two versions:

• If recruitment is not planned, only one position will be reflected in the document - the director himself.
• If it is planned to hire workers, then the schedule may indicate in advance the positions that will be introduced as employment contracts are concluded with candidates.

The difference between these options is only in the number of positions in the schedule. In the first case, it will be one, in the second - as many as it is planned to hire employees at the time the document is drawn up. It must also be remembered that the schedule can be adjusted by order of the director.

The content of the staffing table is easier to consider on the basis of the unified form T-3, approved by the Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1. It is no longer mandatory, but because this form is easy to use, it is still widely used in most organizations.

T-3 includes the following information:

When using the T-3 form, the following OKUD requirements must be taken into account:

1. The number of copies is at least 3.
2. Sheet format - A4.
3. Shelf life - permanently in the LLC itself, in other organizations - at least 3 years.

How to complete each item?

Filling out when using the T-3 form is done as follows:

• Divisions, if any, are listed alphabetically.
• Codes (column 2) are obligatory only for state organizations, but in an LLC the director can enter them independently.
• The title of the position must be indicated in accordance with the All-Russian Classifier of Occupations. Moreover, if the director makes an entry in the work book, then the name in it must match the one indicated in the staffing table.
• The number of units (column 4) may not be an integer. If only the director works in the LLC, he can arrange himself for half or a quarter of the rate, and then the schedule will contain the number “0.5” or “0.25”, respectively.
• The salary is indicated either in rubles or in other units according to the payment system (in the form of interest, coefficients, etc.).
• Surcharges (columns 6 - 8) are indicated only if they are available. If they do not operate at the enterprise, nothing is put in the columns.
• Column 9 indicates the total amount of payments (the sum of the values ​​​​from columns 5 to 8, multiplied by the value from column 4).
• Column 10 is for notes, if any. It can be omitted if there is no important information.

The number of lines should match the number of different posts. The last line indicates the amount in columns 4 (number of units) and 9 (amount of payments, general wage fund).

The document itself is signed by the director. If he is the only one in the LLC, then he also signs as the chief accountant, since he is personally responsible for accounting at the enterprise.

The director, who is the founder, may not charge himself a salary, being content with making a profit from the activities of the LLC. In this case, column 5 will be "0".

Thus, we can conclude: it is desirable to have a staffing table even where the company has only one leader. In this case, the document can be drawn up using both its own forms developed in the organization, and using the form of the unified form T-3.

If you find an error, please highlight a piece of text and click Ctrl+Enter.

organizations (form T-3) is one of the mandatory personnel documents that must be present at every enterprise. As a staffing form, you can use the T-3 form, or you can independently develop a form that is convenient for your organization, which will take into account the individual characteristics of your activities. You can download the T-3 staffing table below. How to fill out this form correctly?

Staffing sample filling

Form T-3 contains information on the staffing of the organization. This includes information about the divisions of the enterprise, the name of job units, their number. Also, for each position, the tariff rate, various bonuses and allowances are indicated. Further, for all positions, the total costs per month are calculated. Thus, the staffing table allows you to assess the level of the monthly salary budget.

This personnel document is approved, it can be drawn up, for example, at the beginning of the year, or from the beginning of the organization's activities. The organization chooses the expiration date on its own. If the organization is developing dynamically, then it makes sense to draw up a new staff list every year and indicate its validity period - 1 year. If the organization is small, then perhaps your schedule will last for several years. In any case, on the T-3 form, you must indicate the start date of the document and the validity period.

If in the course of activity in the state of the enterprise there are some minor changes (the number of staff units changes, the salary of some official unit changes, the name of the position changes), then it makes sense not to approve a new staffing table, but to change the current one. For this, the head draws up an appropriate order, and the necessary changes are made to the current T-3 form. If the changes are massive in connection, for example, with, then it is better to draw up a new staffing table.

The preparation of this document is assigned to the employees of the personnel service, and in the absence of such, to the employees of the accounting department.

The T-3 form itself is filled out quite simply: you need to draw up a header and a table with positions.

The staffing table in the T-3 form contains information about the structural divisions of the enterprise, indicating their codes according to the internal classification of the organization; the name of the positions according to the OKPDTR classifier and their number. The system of remuneration for this position (salary, allowances) is also reflected.

The total salary for each position is multiplied by the number of these units, the resulting value will reflect the monthly budget for employees of this position. Next, the monthly salaries of all positions are added up, and the monthly budget for the entire staff of the organization is obtained.

After the T-3 form is completed, it is submitted for approval to the manager, who puts a mark on his approval at the top of the form.

The author's course by Olga Likina (Accountant M.Video Management) is great for organizing personnel records in a company for beginners and accountants ⇓

Staffing: an example of filling out this mandatory personnel document, see the article. Sometimes you have to change the staffing during the year, will it affect you?

Read in the article:

All documents of a firm or entrepreneur on personnel can be divided into mandatory, situational and recommended. Read more about this in Table 1.

Table 1. Forms by frame

Staffing is a conditionally mandatory personnel form. Although the Labor Code does not oblige you to fill out the staff list, it is always an advantage for a company or entrepreneur to have one. Thanks to the systematization of data in the staffing template in the personnel service and in the accounting department, there will be up-to-date information on:

1. Personnel structure by positions, professions and specialties.
2. The current headcount.
3. The amount of salaries, allowances, bonuses and compensation payments and payments on average earnings.
4. The structure of vacancies.
5. The size of the salary fund for vacancies.
6. Needs and prospects in terms of staffing and payroll.

Also, on the basis of information from the staffing table, it is easier for a company or an entrepreneur to justify tax benefits, deductions and labor costs, as well as labor protection.

The validity of this document is not limited, and if the personnel situation has not changed, then the staffing table does not need to be revised. You will need to make changes to the staffing table if:

• job title changed
• the amount of the salary has been changed;
• reduced staff;
• there have been technological or organizational changes, etc.

In other cases, the procedure and cases for adjusting the staffing table are established by the head.

staffing template

Since 2004, a standard form has been established for the staffing table - form No. T-3. But now commercial firms and individual entrepreneurs are no longer required to use only unified forms. They can independently draw up their own forms, including a staffing template. However, there is an important condition - to include in the "staff" form all the details required for the "primary".

To change the standard form, the manager issues an order - for example, with the following content:

Typical staffing

To draw up a staffing table, there is a typical algorithm.

Step 1. Enter information about in the staffing template.

In large organizations, as a rule, "staff" is assigned to the personnel department. For entrepreneurs and small firms, this function is often performed by an accountant. However, in any case, the staffing table is made only in one copy for the entire staff. At the same time, one should take into account the plans of the company or individual entrepreneur to hire employees to perform immediate production tasks.

Step 2 Verify the completed staffing table.

"Shtatka" is signed by a responsible personnel officer and the chief accountant. If the staffing table is large and drawn up on several pages, the chief accountant can sign on each page and at the end of the “staff”.

Step 3 Approve staffing.

To do this, they issue a special order of the head, dated the day from which the "staff" is valid.

Step 4 Familiarize staff with staffing.

Staffing does not directly regulate the work of employees. Therefore, this step of the algorithm is mandatory only if the local document of the company or entrepreneur fixes the familiarization of employees with the “staff”. In other cases, it is enough to enter personnel information for each employee in his employment contract, the signing of which is an acquaintance.

Filling out the staffing table

If at the time of recruitment the staffing is already in effect, then in employment contracts, work books and other personnel forms, positions and salaries must fully comply with the staffing data. Otherwise, employees, having applied for state structures for medical, social or pension payments, will not be able to issue them.

The staffing rules for the columns are given in table 3.

Table 3. Sample staffing table

How to fill out the staffing table

In relation to the call center operators of Simvol LLC, the staffing table in column 4 indicates the share - 0.5. In fact, some of the operators work part-time with Symbol, and some are the main employees with part-time jobs and combining professions.

Table 4. Filling in the staffing table

Staffing form T 3: sample filling

T 3 - this has been operating since 2004. When filling it out, you need to enter information in all columns, if such information is available in the organization or the individual entrepreneur. For example, the column “Surcharge” is drawn up if there are additional payments for this position or profession. And the column “Rank” - if the position or profession is ranked by category.

Attached files

• List of personnel documents.doc
• Order form for staffing.doc
• Sample order for staffing.doc
• Staffing sheet in excel.xls
• Sample staffing table.doc
• Sample staffing table in excel.xls
• Sample staffing seasonal schedule.doc
• Sample staffing schedule in excel.xls

staffing- this is a document of the organization, used to formalize the structure, staffing and staffing of the organization (, section 1 of the instructions approved by the resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1). The staffing table is an impersonal document. It does not indicate specific employees, but the number of positions in the organization and salaries for them. Employees are appointed to positions by orders of the head after the approval of the schedule.

According to section 1 of the instructions approved by the Decree of the Goskomstat of Russia dated January 5, 2004 No. 1, the schedule is signed by the chief accountant and the head of the personnel service (or the employee responsible for personnel records). If the staff is large and the schedule takes up several sheets, then the chief accountant, at his discretion, can sign both once (at the end of the document) and on each of its sheets. After that, the staffing table must be approved by the head of the organization by order.

Technically, the staffing table can be any service that is assigned this responsibility by the head. As a rule, this is done by the personnel department. If the organization is small, then the personnel officer or chief accountant.

Validity

There is no time limit for the staffing table. After the staffing table is approved, changes are made to it as necessary. Every year, the organization is not obliged to approve (revise) the staffing table, but it has the right to do so at its own discretion.

Errors in scheduling

• The staff list does not need to indicate the Ural coefficient and other allowances
  To fill in the staffing table correctly, you must separately indicate the amount of salary and separately the amount (percentage) of allowances. The salary is reflected in column 5 of the T-3 form, and various allowances (including the Ural coefficient) - in columns 6–8. If it is impossible to determine the exact amount in rubles, it is permissible to prescribe a percentage or coefficient in the indicated columns (Resolution of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1).
• Every year you need to approve a new staffing table
  The legislation does not oblige the employer to update the staff list annually. This document, in principle, has no expiration date and frequency of approval.
• All positions in the staff list must comply with the approved classifier of professions
  If the positions in the staff list do not correspond to the positions given in the Classifier, in most cases this is not a violation.
• Names of employees must be indicated on the staffing table
  The staff list does not need to indicate the names of employees. Otherwise, with each dismissal, you will have to change the document. In addition, in the unified form of the staff list there are no columns for entering personal data.
• In the staffing table, you can specify "floating" salaries
  Sometimes the employer sets different salaries for equivalent positions or directly in the staff list in column 5 indicates the so-called “fork” of salaries (for example, 20,000–30,000 rubles).
  This approach is contrary to labor law. Any discrimination against employees is prohibited when establishing wage conditions (Article 132 of the Labor Code of the Russian Federation). The employer is obliged to provide employees with equal pay for work of equal value (Article 22 of the Labor Code of the Russian Federation, letter from Rostrud dated April 27, 2011 No. 1111-6-1).

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Who is obliged to draw up a staffing table

Labor Relations- these are relations based on an agreement between an employee and an employer on the personal performance by an employee of a labor function for a fee ( job performance in accordance with staffing, professions, specialties indicating qualifications; specific type of work entrusted to the employee), subordination of the employee to the rules of internal labor regulations while providing the employer with working conditions provided for by labor legislation and other regulatory legal acts containing labor law norms, a collective agreement, agreements, local regulations, an employment contract.

The employment contract specifies:
...............................
Mandatory to be included in the employment contract are the following conditions:
............................
labor function(work according to position in accordance with staffing, professions, specialties indicating qualifications; specific type of work assigned to the employee).
.............................

We see that there are only two articles about staffing. At first glance, the legislator does not seem to oblige to have a staffing table, but it’s not just that it was developed and approved unified form T-3 "Staffing".

So, below we will consider what the staffing table is for, how it is filled out, how it is put into effect.

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WE MAKE A Staffing Schedule, Arrangement, SAMPLE download

Download form T-3 "Staffing sample"

Note: Format.doc 64 Kb

Regular arrangement

Staff placement (staff list, staff replacement) reflects which units in the staffing table are occupied, indicating the full name of specific employees, their personnel numbers and wage conditions. If necessary, this document also includes other data, for example, information about the length of service or other characteristics of employees: a disabled person, a pensioner, a minor, a part-time worker, etc.

Staff substitution does not apply to documents that are mandatory for maintaining in the personnel service of an organization, but it is widely used in practice. This document allows you to quickly navigate and restore the specific working conditions of employees in the organization.

There is no unified form of staffing in the legislation, therefore it is compiled in an arbitrary form. The staffing table is usually taken as a basis according to the unified form No. T-3 and supplemented with the necessary columns and columns.

Download form T-3 "Regular SUBSTITUTION sample"

Note: Format.doc 64 Kb

What is meant by "staff" and "staffing"?

The state is the composition of the employees of the organization, determined by the management for a certain period.

Various sources give different definitions to the concept of "staffing", but, in principle, their essence boils down to the following: the staffing table is an organizational and administrative document that reflects the structure of the organization, contains a list of positions indicating their number and salaries. The staffing table also reflects the amount of allowances and additional payments that exist in this organization, in relation to specific positions.

To protect yourself from the claims of inspectors, do not set different salaries in the staffing table for positions with the same complexity of labor functions.

The same job title implies the same job responsibilities. At the same time, it is necessary to observe the principle of equal pay for work of equal value (Article 22 and Part 2 of Article 132 of the Labor Code of the Russian Federation). In employment contracts and job descriptions of employees, you can fix a different level of work, different rights and obligations, different levels of responsibility. However, it is better to name the positions differently, using the words “senior”, “junior”, “leading”, etc.

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WHO should draw up the Staffing Schedule and make changes to it?

There is still no clarity on this issue. In different organizations, staffing functions are performed by different structural divisions. Giving responsibility for the formation of the staffing table to the employees of any structural unit, management often starts from the size of the organization. Today in Russia there are both large organizations with more than 500 employees, and small enterprises, the number of which does not exceed 50 employees. There are also unincorporated entrepreneurs who employ employees. Since in most small enterprises and individual entrepreneurs there are neither personnel departments, nor departments for the organization and remuneration of labor, accounting staff, managers or the entrepreneurs themselves are involved in compiling the staffing table. In medium-sized enterprises (from 100 people), as a rule, there is a personnel department or a personnel service and, accordingly, the functions of compiling and amending the staffing table are transferred to them (but it is not uncommon for accounting staff to draw up and change the staffing table).

In large companies that include both personnel departments or personnel services, and departments of organization and remuneration, the named divisions are involved in the development of the staffing table.

It should be noted that the formation of the staffing table is a rather complicated process, consisting of several stages and requiring the involvement of not only personnel service specialists, but also economists.

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WHAT does staffing begin with?

Before you start compiling staffing, it is necessary to determine the organizational structure of the enterprise. The organizational structure is a schematic representation of structural divisions. This document reflects all departments of the organization, the order of their subordination is schematically drawn. The organizational structure can also reflect both vertical and horizontal links between departments.

It is problematic to clearly indicate where the boundary of responsibility for compiling the staffing table lies, but we will try to distinguish between some stages of compiling the SHR, and at the same time fill out a unified form No. T-3.

filling unified form T-3 "Staffing" should begin with the name of the organization - it must be indicated in strict accordance with the name that appears in the constituent documents. In the case when the organization has both a full and an abbreviated name, the use of any name is allowed. In order to avoid questions and disputes, it is desirable to fix the rules for filling in the details in the local regulatory act on documentation and workflow (regulations, instructions).

Next is the document number. For organizations where the staffing table is often subject to changes, it is advisable to introduce a separate numbering for the staffing table with a letter designation (for example, “shr”).

The date of the document is entered in a specially designated column in the form "dd.mm.yyyy." The date of the staffing table does not always coincide with the time when it began to operate, therefore, in a unified form, the column “Staffing for“ ____ ”_______ 20 years is provided, i.e. on a specific date from which the staffing table comes into effect.

Decree of the State Statistics Committee of Russia, which introduced unified form No. T-3, provides for the approval of the staffing table by order of the head of the organization. To do this, the date and number of the order, the number of staff units and the monthly payroll are entered in a separate column.

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What is the name of the structural unit?

The first column of the uniform form is called "Name of the structural unit". If we are talking about a commercial organization, then, as a rule, there are no restrictions in the names of structural divisions, apart from the requirements for terminology and generally accepted concepts and definitions (it is undesirable to call structural divisions with obscure foreign words). However, there are organizations in which a number of benefits provided to employees upon retirement depend on the name of the structural unit indicated in the staffing table (for example, medical and educational institutions, enterprises that include production with harmful working conditions). Therefore, the task of correctly reflecting the names of structural divisions in the staffing table falls on the personnel department or the department of organization and remuneration.

To facilitate work in this direction, there are industry classifiers of hazardous industries or a nomenclature of names of structural units, as well as tariff and qualification reference books, all-Russian classifiers, List No. 1 of industries, jobs, professions, positions and indicators in underground work, in work with especially harmful and especially difficult working conditions, employment in which gives the right to an old-age pension on preferential terms and List No. 2 of industries, jobs, professions, positions and indicators with harmful and difficult working conditions, employment in which gives the right to an old-age pension ( old age) on preferential terms.

The names of the departments are indicated by groups:

• management or administrative part (such units include directorate, accounting, personnel department, etc.);
• production departments;
• support or service departments.

As a rule, the location of the names of structural units in most organizations corresponds to this order. The exception is enterprises whose main business is trade. In such firms there are no production departments, but there are sales departments or commercial departments that are closely related to the logistics departments (the latter in this case are service departments).

Auxiliary units usually include the supply department, repair services, etc.

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What is a “structural unit code”?

The code of the structural unit usually indicates the place of the structural unit in the hierarchical structure of the organization. It is also assigned for the convenience of document management (especially for large enterprises). By coding, the place of smaller units in the structure of large ones is indicated. For example, departments have departments, departments have departments, and departments have groups. If the department is indicated by the digital code 01, then the department within the department, respectively, will be numbered 01.01. In the same way, departments and groups are designated.

How to fill in the column "Profession (position)"?

This column is filled in in strict accordance with the tariff and qualification reference books and the All-Russian classifier of positions of employees and professions of workers. The sequence of filling in this column for each structural unit is individual, taking into account the specifics of a particular organization. As a rule, the positions of the head of the structural unit, his deputies are located first, then the leading and chief specialists, then the positions of performers. If the structural unit includes both engineering and technical personnel and workers, it is necessary to allocate first engineers, then workers.

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What is a "staff unit"?

A staff unit is an official or work unit provided for by the staffing of an enterprise. As a rule, the number of staff units of organizations financed from the federal or regional budget is determined by higher organizations. The number of staff units of a commercial enterprise is determined by its needs for certain types of work, the degree of urgency of their implementation and economic feasibility.

How to set salary (tariff rate)?

Under salary (tariff rate) in accordance with understood as a fixed amount of remuneration of an employee for the fulfillment of a labor norm (labor duties) of a certain complexity (qualification) per unit of time.

Tariff rates - a tool for tariffing the remuneration of an employee in organizations financed from the federal budget in accordance with the Unified Tariff Scale. Commercial organizations set salaries based on their financial capabilities.

It should be noted here that the amount of salary or tariff rate in accordance with the Labor Code of the Russian Federation cannot be lower than the legally established minimum wage. It should also be taken into account that the amount of the minimum wage does not include additional payments and allowances, bonuses and other incentive payments, payments for work in conditions that deviate from normal, for work in special climatic conditions and in territories exposed to radioactive contamination, other compensation and social payments.

When setting official salaries or tariff rates, it must be remembered that only the size of the salary or tariff rate can be reflected in the staffing table, therefore it is completely impossible to take into account the wage fund. This is due to the fact that at enterprises with a shift work schedule, the remuneration of employees who receive an official salary increases by the amount of additional payments for night work, and the labor of employees whose wages are calculated from the size of the tariff rate is paid depending on the number of hours worked in specific month and varies. In most organizations, the size of the monthly wage fund for reflection in the staffing table is calculated from the average number of working hours and is assumed to be conditionally equal to 166 hours per month.

For workers whose work is paid according to the piecework system, the SR, as a rule, sets a tariff rate or salary, which, depending on the specifics of the organization, are calculated according to certain methods.

When setting a salary, one should be guided by the requirements contained in the acts of labor legislation, as well as local regulations - the Regulation on remuneration in the organization, the Regulation on bonuses and others.

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What are "surcharges and surcharges"?

In unified form No. T-3 there are several columns, united by the common name "Surcharge". The current Labor Code of the Russian Federation does not contain clear definitions of the concepts "surcharges" and "surcharges".

Guided by generally accepted guidelines, it is possible to designate additional payments as payments accrued to employees in addition to salaries (tariff rates) for special working conditions or working hours. Additional payments are made to employees engaged in heavy work, work with harmful and (or) dangerous and other special working conditions. The specific amount of the additional payment is established by the employer, taking into account the opinion of the representative body of employees or by a collective agreement or is negotiated in an employment contract. Currently, many budgetary organizations have sectoral regulatory legal documents that regulate the amount of wage increases for industry workers.

Salary supplements- these are incentive payments in excess of the established official salary, which stimulate employees to achieve higher production indicators, improve professional skills and labor productivity. As a rule, allowances are established based on the results of the attestation of employees by the decision of the qualification or attestation commission.

Until the introduction at the legislative level of definitions for the concepts of "surcharge" and "surcharge", it is difficult to distinguish or systematize this type of payment. The main thing to consider when forming the staffing table is the two main forms of payment of allowances and surcharges.

The first form - percentage - is set as a percentage of the official salary, and in the event of a revision of the salary (rate), the size of the allowance (surcharge) automatically changes.

The second form of payment is a surcharge or surcharge, set as a fixed amount. Such a payment may remain constant even if the amount of salary (rate) changes, unless otherwise provided by the collective agreement, labor contract or local regulatory act. When establishing surcharges or allowances in the staffing table, a note is made in the corresponding column about the amount and for what this allowance (surcharge) is established.

One of the most frequently asked questions is how to make sure that employees holding the same positions receive a salary corresponding to their level of qualification, while respecting the principles of equality laid down in the Labor Code of the Russian Federation? This task can have different solutions - it all depends on the professionalism of the management team. When looking for your own solution, you need to evaluate the existing wage system at the enterprise. But, basically, this problem is solved by establishing a “standard” salary for all employees working in a given position or profession, and remuneration for more qualified workers is made by setting personal allowances for a certain period. When the employee confirms his qualifications by order of the head of the enterprise, the allowance is established for the next period.

What is a "monthly payroll"?

Monthly payroll- these are the total funds that are provided for by the staffing table and the payment system in force at the enterprise for payment to employees.

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When are changes made to the staffing table?

Changes in staffing are made when the number or staff of employees is reduced. When the number is reduced, individual units are excluded, and when the staff is reduced, individual units are excluded. At the same time, employees replacing positions being reduced or working in professions being reduced are subject to dismissal in accordance with the relevant articles of the Labor Code of the Russian Federation.

Is it possible to make changes to the unified form No. T-3?

Changes to the staffing table are also made by order (instruction) of the head "On amendments to the staffing table". Changes can be as follows:

• renaming of position, specialty, profession;
• renaming of the structural unit;
• change in the tariff rate (salary);
• change in the number of staff units (increase, decrease).

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There are two ways to make changes to the staffing table:

1. Change the staffing itself. The new staffing table with the following registration number is approved by order of the head.

2. If the changes made to the staffing table are not significant, they can be issued by order (instruction) "On making changes to the staffing table." The following reasons may be given as grounds for the order:

• reorganization of the organization;
• expansion or reduction of the production base of the organization;
• carrying out activities aimed at improving the activities of individual structural units;
• changing legislation;
• an increase in the number of workers and the burden on administrative and managerial personnel, and so on.

As stated in the resolution of the Goskomstat of Russia dated March 24, 1999 “On approval of the procedure for the use of unified forms of primary accounting documentation”, in unified forms of primary accounting documentation (except for forms for accounting for cash transactions) approved by the Goskomstat of Russia, the organization, if necessary, may add additional information. At the same time, all the details of the approved forms remain unchanged (including the code, form number, document name); removal of individual details from unified forms is not allowed.

Changes to be made must be formalized by the relevant organizational and administrative document of the company.

Formats specified in the albums of unified forms of primary accounting documentation are recommended and may change.

When manufacturing blank products based on unified forms of primary accounting documentation, it is allowed to make changes in terms of expanding and narrowing columns and lines, taking into account the significance of indicators, including additional lines (including free ones) and loose sheets for ease of placement and processing of the necessary information.

Secretary ____________ E.V. Ivanova
8.10.2015

Etc. all employees get acquainted under the signature with the order .....

The head may authorize any other person to sign orders according to the staffing table.

The chief accountant and personnel officer must sign only the staffing table itself. Their visas are not required in the order. They get acquainted with the order in the same way as other employees.

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QUESTIONS AND ANSWERS

As part of the counter check, she requested the staff list of the educational institution.

1. Is it legal to require this document when checking a counterparty?
2. Is there any liability if he is not sent?

Inspectors have the right to request the staffing of the educational organization itself.

staffing- the regulatory organizational and administrative document of the organization, with the help of which the structure is drawn up, the staffing and number of the enterprise are approved, indicating the amount of wages depending on the position held.

The staff list contains a list of structural units, the names of positions, specialties, professions, indicating qualifications, as well as information on the number of staff units.

staffing form

For the preparation of the staffing table by a legal entity or an individual who is an individual entrepreneur, a unified form N T-3 is provided (approved by the Decree of the State Statistics Committee of Russia of 01/05/2004 N 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment").

This form is not mandatory for use, but is only a recommendation.

Who makes the staffing table

The staffing table can be drawn up by any employee who is entrusted with such a function.

Such persons may be the head of the organization, the head of the personnel department,.

Information in the staffing table

The staffing table contains the following information:

name of structural divisions;

names of positions, specialties, professions;

the number of staff units;

salary and (or) tariff rate;

availability and amount of the allowance;

other information.

The procedure for entering information in the staffing table

In the unified form N T-3, information is entered according to the following rules:

the name of the organization is indicated in strict accordance with the constituent documents;

OKPO code contains an 8-digit identification code of an enterprise or organization. Data about it are contained in the information letter of the state statistics body;

"Document Number". During the initial compilation, the staffing table is assigned N 1, and subsequently continuous numbering is applied;

the date of compilation is the current one. It should be borne in mind that the date of compilation and the time from which the staffing table is put into effect may vary;

the line "For the period" indicates the period of validity of the staffing table, as well as the date of its entry into force;

the details of the order for the main activity by which this document was approved are entered in the approval stamp of the document, and the total number of staff units of the organization or enterprise is indicated below.

The following fields are filled in:

column 1 "Name of the structural unit";

column 2 "Code" involves indicating the numbers of departments in a manner that allows you to determine the subordination and structure of the entire organization;

column 3 "Position (specialty, profession), category, class (category) of qualification". Positions are indicated in the nominative case without abbreviations;

column 4 "Number of staff units" indicates the number of staff positions provided for in this organization, including incomplete ones;

in column 5 "Tariff rate (salary), etc., rub." depending on the system of remuneration adopted in the organization, it is necessary to pay either a fixed amount of remuneration of employees in rubles, or percentages or coefficients;

columns 6, 7 and 8 "Surcharges, rub." the employer can fill in based on the wage system adopted in the organization, as well as on the characteristics of the organization of work or working hours;

column 9 "Total per month" can be filled in if the salary and allowances are indicated only in rubles, without indicating percentages and coefficients. When establishing a salary in rubles, and allowances as a percentage of wages, it is difficult to calculate the total amount. In this case, a dash is put in this column, and a link to the documents establishing them is indicated in the note;

column 10 provides for the entry of any information related to the staffing table, for example, links to the organization's local regulations that establish the types of allowances and their amounts.

Who signs the staffing table

The unified form N T-3 provides for the following signatures:

head of personnel service;

Chief accountant.

The staff list can be signed by other employees.

In this case, additions are made to the form, providing for the signatures of other employees.

The staffing table can consist of several sheets. In this case, the staffing table should be flashed and numbered.

The persons signing it, sign only on the last sheet in the corresponding line.

If it is necessary to sign each sheet, the form is supplemented with lines for affixing a signature.

It is not necessary to stamp on the staffing table.

staffing approval

The staff list is approved by order, which is signed by the head or an authorized person.

At the same time, the right to publish documents on the approval of the staffing table should be enshrined in the constituent documents.

Terms of approval of the staffing table

The law does not establish either the number of staffing tables that an employer should have, or specific deadlines or periods for changing it.

Thus, the employer can regulate this issue independently.

As a rule, if changes were made to the staffing table during the year (in the form of additions), then at the beginning of the calendar year, taking into account these changes, a new staffing table is approved in order to make it easier to use in work.

Still have questions about accounting and taxes? Ask them on the forum "Salary and personnel".

Staffing: details for an accountant

• Staffing in the program "1C: Salary and personnel of a state institution 8"

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• We index the staffing table in "1C: Salary and personnel management 8"

  Section "Personnel" - "Staffing" - "Staffing" and click the link "Change current staffing" or go ... to the section "Personnel" - "Staffing" - "Changes in staffing" and ... make changes to the staffing table using the document "Change staffing". Staffing is not mandatory, but...

• If the company does not have a labor protection specialist

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• "Handbook of personnel officer" - answers to questions about working in "1C: ZUP 8"

  Staffing methods: accounting without maintaining a staffing table, accounting using a staffing table without maintaining ... history, accounting using a staffing table ... "Personnel" subsection "Staffing" will appear, in the staffing position it will be possible to specify the date. .. to the base of the document "Change in staffing" or "Approval of staffing". Detailed instructions for...

• Is it possible to reduce the working day in the organization due to the difficult economic situation?

  Do I need to make changes to the staffing table? On this issue, we ... are not required to make changes to the staffing of the organization when introducing part-time ... part-time work. The staffing is a document ... making a decision to change the structure, staffing, number of employees of the organization ... at any time to make changes to the staffing table that entail, as a reduction ... bringing the number of staff units in the staffing table in line with actually...

• Inefficient use of budgetary funds in the field of education

  Unjustified maintenance of supernumerary units Under the staffing table (T-3 form) is understood ... clause 10 of Regulation No. 583, the staffing of a federal institution is approved by the head of this ... the employer's duty to acquaint employees with the staffing table. During the audit, it was ... according to the professional qualification group. The current staffing of the institution did not provide for the position of “... procurement. In addition, the current staffing table of the institution did not provide for the position of "contract ...

• Labor standards for work in performing arts organizations

  ... : Estimated rate range Rounding for staffing Less than 0.13 Discard 0 ... jobs). Please note: when forming the staffing tables of institutions, it is recommended to use the interactive electronic service "Constructor of staffing tables of cultural institutions" created in ... labor, posted on the Internet ... to assist institutions in the formation of staffing tables and use when working in ...

• The nuances of doing additional work

  Mandatory order must be provided for by the staffing table. And the situation when the employer instructs ..., driver-security guard), which is reflected in the staffing table and job description. It happens that ... if there are vacant vacancies provided for by the staffing table, otherwise the implementation of additional payments for the performance of ... is of a legal nature. It is better to include in the staffing a new rate or 0.5 ...

• On some issues of concluding civil law contracts

  If such a position is not in the staff list? Labor legislation does not establish an obligation ... (specialty) provided for by the organization's staffing table. But it happens that the position is provided for by the staffing table, but a suitable one ...

• Shift work and summarized accounting of working hours

  Such accounting occurs during the formation of the staffing table. The question arises what we need ... one of the shifts in the position of the staffing table and when hiring ... . The second option is to create several positions in the staffing table with different schedules or in general ... the same type of schedules, as well as in the staffing table for each position, specify the mode ...

• Misuse and misappropriation of funds. Overview of Arbitration Practice

  Inspections by the supervisory authority found that the staffing table in the institution provides for eight full-time ... labor in accordance with the approved staffing table for the personnel of the medical organization participating in ... under the Territorial Compulsory Medical Insurance Program. The staffing table for compulsory medical insurance includes positions according to ... paid after its inclusion in the staffing table for compulsory medical insurance, provided that ...

• Introduction of labor standards in cinematography organizations

  Labor and production safety. Formation of the staffing table In accordance with paragraph 13 ... of assistance in the formation of staffing tables by cultural institutions based on standard labor standards ... an interactive electronic service "Constructor of staffing tables of cultural institutions" was developed (posted on the website ...

• How to arrange a salary increase in the organization

  When increasing salaries for employees (according to the staffing table), is it necessary to create an order on ...? When raising salaries for employees (according to the staffing table), is it necessary to create an order for ... the salary that is provided for by the staffing table (that is, established for employees ... in the employment contract as the salary for employees with ...

• The auditors found violations. Does the chief accountant face dismissal due to loss of confidence?

  The argument about changing the salary (according to the staffing table) was rejected due to ... one amount was indicated, in the staffing table - another, based on which and ... the salary to the value indicated in the staffing table. Considering that the number of days of a forced ... employment contract, and not for the staffing table or "gray" salary. Judges like...