Each enterprise conducts its activities on the basis of local regulations, which are drawn up in accordance with the norms of the current legislation. And since each company is a separate organism, it must work harmoniously.

One of the important documents on which the activities of the enterprise specialists are based is the job description. This is a document that spells out the functional duties of an employee of one direction or another, specialty. It is necessary to thoroughly familiarize employees not only with their duties, but also with their rights, powers and functions.

The job description is a local document that specifies the rights and obligations of each employee, depending on the position held and the work function performed.
This document is developed by specialists of the personnel department together with lawyers. The instruction is approved by the employer or hired manager, if he has such authority.

The employer is obliged to familiarize the applicant with the job description before signing the employment contract. If this is not done, then the employer will not be able to bring the employee to disciplinary liability for failure to fulfill his official duties.

The document must describe in detail the duties of the secretary, depending on the specifics of the work. The more detailed these duties are, the easier it will be to resolve pre-trial and judicial conflicts between the employee and the employer.

Why do you need a job description

When compiling this document, the responsible person must rely on the norms of the current federal, regional and local levels. The head of the enterprise, as the person responsible for the correct management of documents, must check this compliance. In addition, the personnel manager must also be aware of the compliance of the instruction with current legislation.

It is compiled either for a group of identical positions, or for a specific individual position. The employee must be familiar with the document against signature. You need to do this when applying for a job. If it is not compiled correctly, then the employee and the manager will certainly have disagreements and conflict situations regarding the division of labor and the functions performed by the employee.

With the correct preparation of job descriptions, management must pursue specific goals and solve the following tasks:

• properly divide work responsibilities between employees of similar positions. It is necessary to clearly coordinate their actions to achieve the most useful result;
• improvement of the psychological climate in the team, improvement of the situation. It is necessary to minimize the percentage of the likelihood of conflicts;
• clearly delineate the rights and obligations of specialists of the same level, give specifics on their powers, clearly define the responsibility of each. If necessary, you can separately focus on disciplinary sanctions that can be applied to a specialist in the form of responsibility for neglecting their duties;
• to carry out psychological and official unloading of employees who are forced to combine several positions. It is not enough just to unload them, this load must be correctly and evenly distributed;
• establish a system of psychological and financial incentives and motivation;
• appropriate distribution of responsibilities among managers.

With the help of the job description, the management of the enterprise implements all aspects of the interaction between the management apparatus and personnel. But it is not always possible to achieve the maximum possible result. Therefore, it is necessary to correctly select and appoint a person who will be responsible for compiling job descriptions.

Depending on the size of the company and the number of employees, a standard instruction is drawn up for a group of identical positions. If necessary, you can make adjustments for a specific position. If the company is small, has only 25-50 people, then the document is drawn up for each position separately. Responsible is a member of the Human Resources Department.

Basic rules for compiling the job description of a secretary

For a position such as a secretary (it can be multi-level, ranging from the secretary of the head of a structural unit to the secretary of the head of a holding or concern), there is no developed unified form of job description. Therefore, each enterprise has the right to choose how to draw up a document.

When compiling the document, the responsible officer must remember that it is necessary to take into account the specifics of the activities of a particular enterprise. In firms of different directions, secretaries can perform various functions and duties. This must be taken into account when drafting.

You can rely on a generally accepted pattern. Each job description should include the following:

If necessary, additional sections can be added to the job description of the secretary:

• "working conditions". Here you can make a reference to the internal regulations to determine the mode of operation of the secretary. If there is a need to accompany the manager on business trips, this nuance can also be reflected here;
• "right to sign". The secretary can sign documents within the scope of his authority.

The job description, drawn up by the responsible employee of the personnel department, must go through the procedure of coordination with the head of the personnel service. In addition, the secretary himself must be familiarized with it against signature.

Drafting a job description for a secretary

The document is drawn up in a single copy. It is signed by the secretary himself after he carefully reads and studies it. If the enterprise has several secretaries by state, then you can print several copies, making the appropriate changes for each separately, depending on the position of the head to which the secretary is “attached”.

If the secretary himself needs an additional copy for personal use, he can make a copy of the job description already signed by him. It is not prohibited!

To properly compose a document, you must follow some rules. In particular, a “header” should be designed in the upper right corner. This is the place for the approval of the instructions by the head of the entire enterprise. Here you need to fill in a few lines:

• must be the word "I approve";
• followed by the position of the leader. For example, "general manager" or "director";
• Full name of the head;
• leader's signature.

Then in the middle of the sheet, you must specify the name of the document. This is the secretary's job description. Only after that all the main points are registered.

The sections that the secretary's instruction should consist of have been mentioned above. They are prescribed in accordance with the regulations of the duties performed. For example, the functional duties of the secretary of the head of the department may be somewhat "narrower" than the duties of the assistant to the head of the entire enterprise.

After the instruction is drawn up, it must be agreed with the employee who is responsible for the secretariat. This may be the head of the relevant structural unit. If there is no such person in the state, then with the head of the personnel service or other employee whose duties include such coordination.

The approval mark is placed at the end of the document. You need to fill in a few lines:

• be sure to indicate the word "agreed";
• position responsibility of the person;
• the name of the company in an abbreviated version;
• Name of this employee;
• calendar date for approval;
• signature of the person who approved the instruction.

After that, you need to give the document for review to the secretary himself. You also need to fill in a few lines:

• it is obligatory to indicate the phrase “I am familiar with the instructions”;
• the position of the secretary as it is indicated in the staff list;
• the name of the company in an abbreviated version;
• Name of this employee;
• passport details. If necessary, you can make a copy of the page of the passport that contains the personal data of the secretary. Attach a copy to the instructions as confirmation of the specified data;
• calendar date for approval;
• the signature of the employee, which confirms that he really read his job description.

Do not "move" the document without reading it carefully. Careful familiarization is a guarantee that he will faithfully fulfill his duties and will not do work for other employees. If the secretary deviates from his functional duties or does not fulfill them, he will be held accountable.

On the contrary, if he is held liable for alleged non-performance, he can always refer to the instructions and challenge the management's order to impose a disciplinary sanction. It will also help when filing a complaint with the labor inspectorate or when filing a lawsuit in court. Therefore, you need to be careful!

Job duties of the secretary

Every organization needs a secretary. Therefore, the job description of such an employee is useful to every company. The secretary can be both the head of the enterprise and the head of the structural unit. This is the function of the secretary.

The duties of the secretary include:

• acceptance and sorting of correspondence received for the head;
• conducting office work within the framework of the activities of a department or structural unit;
• acceptance of personal statements from employees for the signature of the head;
• preparation of documents and materials that are necessary for the boss to work;
• work with computer, copier and other office equipment;
• maintaining a control and registration file;
• printing documents that are necessary for the boss to work;
• performance of work on the preparation of various meetings, meetings and other meetings;
• preparation and printing of documents necessary for such meetings;
• organizing the reception of visitors;
• keeping a register of incoming and outgoing documents;
• polite communication on the phone;
• other duties that depend on the specifics of the activities of the department or structural unit.

Job description of the secretary of the head

The manager's secretary also has a job description. The responsibilities of the Executive Secretary include:

• carry out work on the organization of technical support for the activities of the head;
• accept and sort all correspondence that comes in the name of the head;
• if there is such a need, then sort all correspondence by structural divisions and organize the delivery of this correspondence to the relevant structural divisions;
• organization of telephone conversations of the head;
• reception and recording of incoming information during the absence of the head;
• work with office equipment;
• organization of meetings, meetings and meetings;
• preparation and printing of necessary materials for meetings;
• execution of individual instructions of the head.

Download

You can download a sample job description of a secretary in .doc format

The position of secretary is classified in labor law as technical category of employees-executors. Its activities are carried out within the framework of a standard legal act that regulates the relationship between the two parties, participants in the process - employer and worker, and refers to the section of the qualification job descriptions of the multi-industry plan involved in manufacturing enterprises, companies, government organizations, municipal and private institutions.

Instruction Structure

A well-written document should fully reflect following main chapters written in a specific order. It is advisable to consider them in more detail.

A citizen who has graduated from a higher professional educational institution without any claims to having any work experience in this specialty, or a person who has received a secondary specialized education, is accepted as a secretary. In the latter case, a prerequisite for employment may be have a continuous experience in this profession for a period of at least 2 years.

The powers to hire and dismiss from the post of secretary are vested by law in the head of the organization.

The person acting as an applicant must have the following list of knowledge and professional skills:

• be aware of the rules for registration, the procedure for the receipt and storage of regulatory papers and documents of higher organizations on which the functioning of the enterprise depends - orders, resolutions, acts;
• have basic knowledge of the procedure for conducting the office work process, be well versed and understand the meaning of standard instructions, provisions that the employee will have to face in the course of his work;
• know the structural classification of the company by divisions;
• know how to draw up documents and the basic principles of working with them;
• have a clear understanding of the storage of papers and the use of the archive;
• have a high speed of computer typing or typewriting;
• demonstrate communicative, negotiation and diplomatic qualities;
• be able to use office equipment and communication equipment;
• know the basic standards for the design of administrative papers;
• have a clear understanding of the basics of ethical and aesthetic behavior and competently use them;
• to possess, to the extent necessary for work, the administrative and legal framework of state regulations governing labor activity.

direct submission - the head of the organization or department head.

In the event of the forced absence of this employee, his powers may be transferred to another executor temporarily appointed to the position by an internal order for the enterprise.

Functions and official rights

The profession of a secretary is a multifunctional and rather multifaceted position, which includes the implementation next steps as intended:

Basic rights:

• make independent decisions on issues within its scope of duties and competence;
• do not carry out assignments and tasks that border on a risk to health and life;
• require the immediate supervisor to ensure a normal workplace and compliance with the rules of labor protection at work;
• have access to all information necessary for the performance of their duties;
• come up with rationalization proposals as part of the regulation of their activities and the work of staff members;
• notify the management team of violations and shortcomings found in the labor process, as well as independently take measures to eliminate them;
• demand from employees a written report in case of failure by them to comply with the orders and instructions of the boss, indicating the reasons.

Responsibility

The secretary, within the framework of his official activities, is entrusted with next responsibility behind:

• the implementation of representation of the interests of him personally or the organization in which the leadership is carried out, inconsistent with the commanding staff;
• own decisions and actions;
• inadequate performance of their direct duties;
• non-compliance with the general rules prescribed by the management package of the company's papers;
• incorrect attitude to personal, confidential information, as well as disclosure of information constituting a commercial secret;
• causing material losses to the organization;
• non-compliance with labor discipline, daily routine, violation of safety at work;
• neglect of the norms of etiquette and sociable behavior in the team.

Working conditions

The employee's working day is made up of general rules of procedure for a particular team, adopted by the charter of the organization. If necessary, the secretary may be sent on a business trip of local and regional significance.

Travel expenses and wages for this period are accrued in accordance with the current legislation.

Depending on the specifics of the company's activities, the management is authorized to include additional clauses regulating the official activities of the secretary.

Right to sign

In some cases, the secretary is vested with the right to sign, which applies only to the list of papers and documents that are directly related to his official activities. Legally, such a right to sign is classified as limited.

Other

At the discretion of the head of the enterprise, the document may contain additional items that are not mandatory. For example, the ability to make changes, additions, and approvals to this instruction.

In addition, the “other” section contains information on the basis of which the document was adopted and by what acts it is regulated.

Sample instruction manual

Despite the fact that each instruction containing the functional duties of a secretary has a standard form, it is still drawn up taking into account the specifics of the company and its type of activity.

Peculiarities

Depending on the type of occupation, the duties of the secretary of various organizations may somewhat different according to the list of functions. As an example, the main areas of activity of an employee are given, taking into account the specifics of the position held.

Referent

The secretary-referent delves deeper into the production processes, therefore, he must have certain basic knowledge and have a higher education. His main tasks:

• prepare papers that ensure the full conduct of the work of the organization;
• check the correctness of the execution of documents submitted for consideration to the head;
• receive visitors;
• conduct personnel work - draw up internal orders for employees, draw up work books, time sheets, draw up travel and sick leave certificates, issue certificates to full-time employees for presentation at the place of demand;
• promptly carry out the current instructions of the management team.

court session

The profession belongs to the category of state executive service. Functions only in the courts. The employee helps in judicial work, participates in meetings, and ensures document management. He is entrusted with following features:

• selection and design of materials for studying the case in court;
• keeping a written record;
• drawing up and sending subpoenas calling for all participants in the process to come to court;
• registration of cases, guided by regulatory legal and legislative acts.

clerk

The employee in this position is responsible for the entire circulation of documents at the enterprise. His main responsibilities:

• negotiating with clients - both in direct and telephone communication;
• control over the fulfillment of duties and the solution of tasks prescribed in the orders and instructions of the management;
• processing of incoming and outgoing documentation, its registration within the current nomenclature of cases in the company;
• execution of foreign translations;
• partial combination of archivist functions.

Office Manager

The office manager is the secretary broader profile. In addition to the standard duties, he must:

• carefully study all correspondence, internal orders, on their basis to participate in the preparation of production projects;
• distribute incoming papers and documents;
• send outgoing orders;
• keep minutes of meetings and meetings;
• draw up powers of attorney on liability;
• receive phone calls and forward them to their intended purpose;
• coordinate the activities of service and lower-level personnel - technical workers, drivers, couriers.

Head

Key Features taking into account the specifics of the position held:

• conducts administrative and organizational activities;
• accepts personal documentation intended for the immediate supervisor;
• provides all necessary information to the director on production, service, personnel issues;
• on the instructions of the head, draws up letters, requests, demands and claims to third-party organizations and is responsible for sending them;
• ensures the maintenance of the manager's workplace at an appropriate level, creates comfortable conditions for the performance of his direct duties;
• organizes the process of receiving visitors;
• forms the internal affairs of the company;
• is fluent in personal office equipment.

Posted On 09.12.2017

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secretary of the head (.doc, 90KB)

I. General provisions

1. The secretary of the head belongs to the category of technical performers.
2. A person who has a higher professional education without presenting requirements for work experience or secondary vocational education and work experience in the specialty for at least 2 years is appointed to the position of secretary of the head.
3. Appointment to the position of secretary and dismissal from it is carried out by order of the director of the enterprise upon presentation
4. The manager's secretary must know:
   1. 4.1. Decrees, orders, orders, other governing and regulatory documents of higher and other bodies relating to the activities of the enterprise.
   2. 4.2. Regulations, instructions, other regulatory documents for record keeping.
   3. 4.3. The structure and management of the enterprise and its divisions.
   4. 4.4. Business organization.
   5. 4.5. Methods of registration and processing of documents.
   6. 4.6. Archival business.
   7. 4.7. Typescript.
   8. 4.8.

      Job Descriptions

      Rules for the use of reception and communication devices.

   9. 4.9. Standards of the unified system of organizational and administrative documentation.
   10. 4.10. Rules for printing business letters using standard forms.
   11. 4.11. Fundamentals of ethics and aesthetics.
   12. 4.12. Business communication rules.
   13. 4.13. Rules for the operation of computer technology.
   14. 4.15. Fundamentals of administrative law and labor legislation.
   15. 4.16. Internal labor regulations.
   16. 4.17. Rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. During the absence of the secretary of the head (illness, vacation, etc.), his duties are performed by a person appointed in the prescribed manner, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

II. Job Responsibilities

Secretary:

1. Carries out work on the organizational and technical support of the administrative and administrative activities of the head.
2. Accepts incoming correspondence for consideration by the head, transfers it in accordance with the decision made to structural divisions or a specific contractor for use in the process of work or preparation of answers.
3. Conducts office work, performs various operations using computer technology designed to collect, process and present information in the preparation and decision-making.
4. Accepts documents and personal statements for the signature of the head.
5. Prepares documents and materials necessary for the work of the head.
6. Monitors the timely consideration and submission by structural units and specific executors of documents submitted to the head for signature, ensures their high-quality editing.
7. Organizes the conduct of telephone conversations of the head, records the information received in his absence and brings to his attention its content, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, brings information to his attention in a timely manner received via communication channels.
8. On behalf of the head, draws up letters, requests, other documents, prepares answers to the authors of letters.
9. Performs work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.
10. Carries out control over the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for the implementation of instructions and instructions of the head taken under control.
11. Maintains a control and registration file.
12. Provides the workplace of the head with the necessary means of organizational technology, stationery, creates conditions conducive to the effective work of the head.
13. Prints, at the direction of the head, office materials necessary for his work or enters current information into the data bank.
14. Organizes the reception of visitors, contributes to the prompt consideration of requests and proposals of employees.
15. Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.
16. Performs individual official assignments of his immediate supervisor.

III. Rights

The secretary has the right:

1. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.
2. Make proposals for improving the work related to the responsibilities provided for in this instruction.
3. Within the limits of its competence, report to the immediate supervisor about all the shortcomings identified in the course of the performance of their duties, and make proposals for their elimination.
4. Request personally or on behalf of the management of the enterprise from the divisions of the enterprise and other specialists information and documents necessary for the performance of his duties.
5. Require the management of the enterprise to assist in the performance of their duties and rights.

IV. Responsibility

The secretary is responsible:

1. For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

Back to Leadership Responsibilities

The Secretary performs the following duties:

Carries out work on the organizational and technical support of the administrative and administrative activities of the head.

Accepts incoming correspondence for consideration by the head, transfers it in accordance with the decision made to structural divisions or a specific contractor for use in the process of work or preparation of answers.

Accepts documents and personal statements for the signature of the head.

Answers telephone calls, records and transmits official information to the head, organizes telephone conversations of the head.

Job description of the secretary of the head

On behalf of the head, he draws up letters, requests, and other documents.

Performs work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.

Carries out control over the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for the implementation of instructions and instructions of the head taken under control.

Provides the workplace of the head with the necessary means of organizational technology, stationery, creates conditions conducive to the effective work of the head.

Organizes the reception of visitors, contributes to the prompt consideration of requests and proposals of employees.

Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.

Organizes business trips of the head: orders air and railway tickets, books hotels.

Performs individual official assignments of his immediate supervisor.

The secretary has the right:

Receive information, including confidential information, to the extent necessary to solve the assigned tasks.

Provide management with suggestions for improving their work and the work of the company.

Request personally or on behalf of the head from the divisions of the enterprise and other specialists information and documents necessary for the performance of his duties.

Require management to create normal conditions for the performance of official duties and the safety of all documents resulting from the activities of the company.

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allowed with the obligatory indication of a link to the site.

I approve ................................................

…………………………………………….
(name of company)

…………………………………………….
(position)

………...….……………………………...
(Full name.)

“…..” …………………. 20…..

Job description
secretary

……………………………………………………………………………..
(name, enterprises, organizations)

1. General Provisions

1.1. Secretary belongs to the category of technical performers.

2. For a position secretary a person is appointed who has primary vocational education, without presenting requirements for work experience, or secondary (complete) general education and special training according to an established program, without presenting requirements for work experience.

1.3. Appointment to the position of secretary and dismissal from it is carried out by order of the director of the enterprise upon presentation

……………………………………………….……………………………………………………..

1.4. Secretary reports directly to the manager

…………………………………………………………………………………………………….../> (enterprise, structural unit)

1.5. Secretary must know: /> - resolutions, orders, orders, other governing and regulatory documents of higher and other bodies relating to the activities of the enterprise; /> - regulations, instructions, other regulatory documents for record keeping; /> - the structure and management of the enterprise and its subdivisions; /> - the charter of the enterprise; /> - document flow schemes; /> - terms and procedure for submitting cases to the archive; /> - systems for organizing control over the execution of documents; /> - methods of processing and processing documents; /> - typescript; /> - standards of the unified system of organizational and administrative documentation; /> - rules for printing business letters using standard forms; /> - the foundations of ethics and aesthetics; /> - business communication rules; /> - office equipment and other technical means of managerial work; /> - fundamentals of labor legislation;
- rules of internal labor regulations; /> - rules and norms of labor protection. /> - basics of labor organization.

1.6. During the absence of the secretary, his duties are performed by a duly appointed person who acquires the relevant rights and is responsible for the proper performance of the duties assigned to him.

2. Duties of the secretary

Secretary: /> - carries out work on the organizational and technical support of the administrative and administrative activities of the head; /> - receives correspondence received for consideration by the head, transfers it in accordance with the decision to structural divisions or specific executors for use in the process of work or preparation of answers ; /> - conducts office work, performs various operations using organizational techniques designed to collect, process, store and present information in the preparation and adoption of decisions; /> - accepts documents and personal statements for the signature of the head; /> - prepares documents and materials necessary for the work of the head; /> - monitors the timely consideration and submission by structural units and specific executors of documents submitted to the head for signature; /> - checks the correctness of the execution of prepared draft documents submitted to the head for signature, about ensures their high-quality editing; /> - transmits and receives information via receiving and intercoms, organizes telephone conversations with the head, records information received through communication channels in his absence and brings its contents to his attention; /> - draws up letters on behalf of the head, requests, other documents, prepares answers to the authors of letters; /> - performs work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), keeps and draws up minutes of meetings and meetings ; /> - exercises control over the execution by the employees of the enterprise of issued orders and orders, as well as compliance with the deadlines for the implementation of instructions and instructions of the head taken under control; /> - maintains a control and registration file; /> - provides the workplace of the head with the necessary means of organizational technology , stationery, with creates conditions conducive to its efficient work; /> - prints, at the direction of the head, the service materials necessary for its work, enters current information into the data bank; /> - organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees; /> - forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in a timely manner; /> - performs individual official assignments of the head.

3. Rights of the secretary

The secretary has the right: /> - to get acquainted with the draft decisions of the enterprise management related to its activities; /> - to submit proposals for consideration by the management on improving the work related to the performance of their duties; /> - to request personally or on behalf of the management of the enterprise from structural divisions and specialists information and documents necessary for the performance of their duties;/> - require the management of the enterprise to assist in the performance of their duties and rights./>

4. Responsibility

The Secretary is responsible: /> - for the consequences of his decisions that go beyond his powers established by the current legislation of the Russian Federation, the charter of the enterprise, other regulatory legal acts; /> - for failure to perform (improper performance) of his official duties provided for by this instruction, in within the limits determined by the current labor legislation of the Russian Federation; /> - for committing an offense in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation; /> - for causing material damage and damage to the business reputation of the enterprise - within the limits determined current labor, criminal and civil legislation of the Russian Federation.

5. Other

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.

Agreed:

Head of the legal department

……………….…………… / ……….… "…..." ………………………20 …. d./>   (full name / signature)

familiar with job description

……………….…………… / ……….… "…..." ………………………20 …. d./>    (full name / signature)

Secretary job description- an instruction establishing the duties, rights and responsibilities of the secretary. When hiring a new person for the position of secretary, he must be familiarized with the duties that are prescribed for the job description. Below is a link by clicking on which you can download a sample job description for a secretary in 2020.

The job description is an important document that should be developed for each position in the enterprise, defines the rights, duties, and responsibilities of the position. In addition, the job description defines the procedure for hiring and dismissal, and also establishes the requirements for the position.

The author's course by Olga Likina (Accountant M.Video Management) is great for organizing personnel records in a company for beginners and accountants ⇓

Secretary Job Description: Responsibilities

Secretary- This is a technical performer, which is a connecting link between the leader and his subordinates. And it is for this reason that certain requirements are imposed on the applicant for this position:

• Education not lower than secondary special.
• Be a confident PC user.
• Knowledge and experience with such programs as: Microsoft Office, Outlook.

AT duties of a secretary includes:

• Organization of technical support for the work of the head.
• Work with correspondence (incoming and outgoing).
• Registration of documentation and personal statements of employees and submitting them for signature to the director.
• Receiving and coordinating telephone calls and negotiations with direct management.
• Drawing up, at the direction of the director, letters and various documents.
• Preparation of materials for upcoming meetings, sessions. Carrying out related organizational activities (notification, registration). Recording of meetings (sessions).
• Monitoring how employees carry out orders communicated to them.
• The secretary is obliged to monitor the presence on the director's desktop of the necessary accessories for the work.
• Regulation of the process of receiving visitors.
• Ensuring the correct distribution and preservation of documentation (archiving).
• Solving organizational issues related to the movement of management (booking tickets, hotels).
• Fulfillment of official instructions of the director.

The secretary has the right:

• Demand the receipt of any information necessary to resolve issues related to the task.
• Submit your proposals related to the work of production and the secretary for consideration by the management.
• Collect documents and information from employees independently or on behalf of management.
• Demand suitable conditions from the management for the quality performance of the secretary's duties.
• Make independent decisions within their competence.

An applicant for the post of secretary must be ready to carry responsibility:

• In case of non-fulfillment of the duties assigned to him or an inattentive attitude towards them.
• For disclosing company trade secrets or breaching confidentiality.
• For violation of the internal rules of the organization.